Board of Directors Quality and Charity Care Trust Inc.
December 17, 2002, In Open Session
The Board of Directors of the Quality and Charity Care Trust Inc. met on Tuesday, December 17, 2002, at 8:00 a.m. in the Jefferson Room of Grawemeyer Hall, Belknap Campus, with members present and absent as follows:
Present: Mr. Larry L. Owsley, Chairman
Mr. Skipper Martin
Mr. W. Clarke Johnson
Mr. William Mulloy
Dr. Joel Kaplan
Ms. Beth Stenberg
Dr. William VonderHaar
Absent: Ms. Jane Driskell
Mr. J. Chester Porter
From the University Hospital: Mr. Bob Barbier
From the University: Mr. Glenn Bossmeyer, Assistant University Counsel
Mr. William Guy, Vice President for Finance Administration Office
Ms. Susan Wilhelm, Controller's Office
Ms. Debbie Dougherty, Board Liaison
Others Present: Ms. Mary McKinley, Deloitte and Touche
Mr. Bernie Backert, Deloitte and Touche
Mr. Jim Carpenter, Deloitte and Touche
I. Call to Order
Having determined a quorum present, Chairman Owsley called the meeting to order at 8:20 a.m.
II. Approval of Minutes
Dr. Vonderhaar made a motion, which Mr. Mulloy seconded, to approve the minutes of July 2, 2002. The motion passed unanimously.
III. Report of the Ombudsperson
Mr. Barbier shared the positive report of no complaints to the ombudsperson.
IV. Report of the Nominating Committee
Chairman Owlsey reported the nominating committee (comprised of J. Chester Porter, William Mulloy, and William VonderHaar) recommended the following slate of officers:
- Chairman: Larry Owsley
- Vice Chairman: William Mulloy, Sr.
- Secretary/Treasurer: Dr. Joel A. Kaplan
V. Report of the Auditors
Chairman Owsley introduced Jim Carpenter, Mary McKinley, and Bernie Backert from Deloitte & Touche. Ms. McKinley reported a clean and unqualified audit. She noted one difference in the 2002 report from past years is the inclusion of management’s discussion and analysis, as required by the Government Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements . GASB 34 changed the format and presentation of these financial statements. Ms. McKinley reviewed the following summary, indicating the biggest variance between the 2001 and 2002 reports was the amount of Jefferson County funding.
Statements of Assets and Liabilities
As of June 30, 2002 and 2001
Cash 2002 - $87; 2001 - $2,744
Investments-US Government agencies 2002 - $184,764; 2001 - $139,607
Government funding receivable from Jefferson County 2002 - $1,360,400; 2001 - 0
Other Assets 2002 - $2,008; 2001 - $2,416
Total Assets 2002 - $1,547,259; 2001 - $144,767
Accrued administrative expenses 2002 - $10,300; 2001 - $10,000
Due to University Medical Center, Inc. 2002 - $1,536,959; 2001 - $134,767
Total Liabilities 2002 - $1,547,259; 2001 - $144,767
Ms. McKinley summarized the supplemental schedule of indigent care patient charges funded by the Trust; there were no questions from the Board.
Ms. McKinley reported the audit concluded no material weaknesses existed involving the Trust’s internal control operations. She did note, however, that due to inaccurate computer programming logic, charges eligible for reimbursement by the Trust for certain indigent patients were inadvertently overstated by approximately $490,000. Eligible charges were summarized by county, and certain patients were listed in more than one county (due to residence relocations, etc.). She noted the total charges for those patients were included in the totals for both counties. The Schedule of Indigent Patient Charges Funded by the Trust for the year ended June 30, 2002 was subsequently amended to correct such overstatements. She stated the total net charges eligible for Trust reimbursement exceeded the maximum eligible for reimbursement through government funding, thereby noting there was no misstatement of the Trust’s financial statements as of and for the year ended June 30, 2002. Ms. McKinley verified there this no impact to the Trust on reimbursement because the government funding was lower than the total amount of charges eligible for reimbursement.
Chairman Owsley stated the charges to and disbursements from the Trust were in accordance with the Trust agreement and he confirmed charges to the QCCT were documented.
Chairman Owsley discussed funding issues, noting President Ramsey’s concern about potential state reductions and an agreement with the Louisville Metro Government. In response to Mr. Martin’s question concerning the status of funding, Chairman Owsley reported the resolution of previous payment issues and verified that payments are current. Mr. Owsley reported on one small item brought up during the audit. When the disbursements were calculated, the county’s revenues had declined so it resulted in $30,000 less income from the county. The auditors have indicated their reading of the Trust Agreement does not allow for a reduction. Mr. Owsley stated that as the University examines the process of reviewing this with the new Metro Government, the University will clarify. He noted that although the Trust accounts for an increase in base contributions, it does not account for a reduction. Other than that reduction, there were no other issues.
In response to Mr. Martin’s inquiry concerning the number of people served by this agreement, Ms. McKinley said thousands receive care. Chairman Owsley offered to obtain more specific data, circulate the data to the QCCT board of directors, and incorporate the information in future reports. There were no questions or comments regarding the audit process. Mr. Mulloy made a motion, which Dr. VonderHaar seconded to approve the
Chairman’s recommendation that the Board of Directors accept the audit report for the Quality and Charity Care Trust, Inc. for the year ended June 30, 2002 as prepared by Deloitte & Touche.
The motion passed unanimously.
VI. Other Business
Chairman Owsley said the Board would schedule its next meeting in six months.
The meeting adjourned at 8:35 a.m.