MINUTES OF THE ANNUAL MEETING OF THE BOARD OF DIRECTORS
OF THE UNIVERSITY OF LOUISVILLE ATHLETIC ASSOCIATION, INC.
October 27, 2003
In Open Session
The members of the Board of Directors of the University of Louisville Athletic Association, Inc. met on October 27, 2003 in the Jefferson Room of Grawemeyer Hall, with members present and absent as follows:
Present: Dr. James Ramsey, Chair, Presiding
Mr. Robert Benson
Mr. Joe Beyel
Prof. Henry S. Enck
Prof. Richard C. Feldfhoff
Mr. Bill Forman
Mr. Grant Helman
Mr. Wade Houston
Mr. D. Harry Jones
Mr. Tom Jurich, ex officio
Prof. Richard Miller
Prof. Glenda Neely
Mr. Mitchell Payne for Mr. Larry Owsley
Prof. William Pierce
Mr. Sam Rechter
Mr. T. W. Samuels, Jr.
Mr. Michael Seebert
Prof. Robert Stenger
Prof. Richard Stremel
Mr. Michael Sticklen
Prof. Paul Weber
Dr. Shirley Willihnganz
Prof. Elaine Wise
Absent: Mr. Joseph Beyel
Prof. William Cheadle
Mr. Owsley B. Frazier
University: Ms. Angela D. Koshewa
Mr. Kevin Miller
Ms. Julie Hermann
Mr. Mike Curtin
Ms. Kathleen Smith
Ms. Debbie Dougherty
Guests: Ms. Margaret Handmaker, Mercer & Associates
Ms. Leslie Vidra, UofL Foundation, Inc., Legal Counsel
- Convene the Meeting
Having determined a quorum present, Chair Ramsey called the meeting to order at 12 Noon. Chair Ramsey welcomed new board members, Harry Jones from the Board of Overseers and Prof. Rick Stremel from the Graduate School and Faculty Senate. The Board welcomed the new members with a round of applause.
II. Consent Agenda
Approval of Minutes
Minutes from Previous Meeting – June 3, 2003
B. From the Personnel and Finance & Budget Committees
- Change in Delegation of Authority – VP for Athletics
- Revision in Contract for VP for Athletics
Revision in Participation in Private Option Plan for Senior Management
- Approval of Fund Contingency for Contract Amendment for Athletic Director
Chair Ramsey read the roll of consent agenda items, noting an amendment to the Revision in Participation in Private Option Plan for Senior Management and Coaches. Mr. Benson made a motion, which Prof. Wise seconded, to approve the consent agenda as amended. The motion passed unanimously.
III. Report of the Committee on Academic Performance
Prof. Wise reported the Committee on Academic Performance held two meetings in August: the first meeting was the initial meeting of the academic year (August 19), and the second meeting was special to hear a student appeal on August 26. At the August 19 meeting, the Committee received the annual report of John Carns, Associate AD for Compliance, who provided a written outline of his duties and led a discussion of UofL’s secondary violations, as well as the policy on sporting behavior.
At its September 16 meeting, the Committee received from Christine Simatocolos, Assistant AD for Compliance (and liaison with Academic Services), the Athletics Department’s 2002-03 annual “NCAA Graduation Rate Cohort Report.” This report provided data on the last four freshman cohorts (beginning 1999-2000) after each academic year and track student-athletes’ 1) ACT average, 2) above 3.0 and below 2.0 GPA percentages, 3) retention percentages, 4) left-school percentages, and 5) actual graduations. The news was good. UofL retained 75% of the 2001-02 cohort after the sophomore year, and 46.8% of that class earned over a 3.0, with none earning below a 2.0. The Committee encouraged the Athletics Department to publicize the news about UofL’s student-athletes’ academic progress and achievements in such publications as the Sports Report . In addition, the Committee received data on male/female student-athlete ratios, and discussed faculty perceptions of the athletics program.
At its October 21 meeting, the Committee received the report of Associate AD for Athletic Academic Services, Marvin Mitchell, on the status of the exit interview process. In order to regularize the process for all student-athletes (those who complete eligibility, those who graduate, those who transfer, and those who leave for other reasons), the Athletic Director has assigned future responsibility for conducting exit interviews to the Associate AD for Academic Services. Marvin Mitchell also presented a draft of the Athletic Director’s Academic Impact Statements, which assesses of the academic impact of scheduling contests and travel time related to the previous year and projects the impact on the current year. Although the AD feared that scheduling of mid-week contests would negatively affect GPAs but that did not turn out to be the case last year.
At its November 18 meeting, the Committee will receive and discuss a report on both NCAA and UofL procedures for drug testing of our student-athletes.
As Faculty Athletics Representative, Prof. Wise met individually this fall with each of the athletic teams, conducted a short seminar on UofL academic procedures and policies as part of the annual NCAA Certification Exam of all coaches, approved the eligibility rosters or waivers for all student-athletes, and met with Student Services to review the athletic certification process.
Prof. Wise also attended a combined meeting of Conference USA Athletic Directors, Senior Women’s Administrators, and Faculty Athletics Representatives on October 6-7 in Chicago, and plans to attend the annual meeting of FARA (Faculty Athletics Representative Association) in New Orleans on November 20-22. Prof. Wise has reported to the Faculty Senate at each of its meetings including a September 3 review of UofL’s NCAA Graduation Rate and has served on the Association-Wide Core Course Committee for English Courses. She said it had been a very busy and fruitful Fall semester.
Prof. Wise indicated that a decision to finalize the permanent location of the Peers Center in the Department of Athletics was appropriate. Ms. Koshewa advised Prof. Wise that, pursuant to the discussions held in the joint Personnel and Finance & Budget Committee meeting, she may make a motion to place permanently the administration of athletic academic services in the Department of Athletics. In 1999-2000, Dr. Enck reviewed the reporting relationship of the unit functionally and recommended at that time the Peers Center report to Athletics, but this action be revisited after three years of experience. Prof. Wise noted that her committee carried out this subsequent review and supported the accomplishments under Mr. Mitchell’s leadership. The Department of Athletics has hired an exceptional Associate AD. Prof. Wise made the following motion, which Mr. Helman seconded, to approve the
Committee on Academic Performance’s recommendation, after having examined the experiential results since 1999 of the transfer of Athletic Academic Advising from Student Life to the Department of Athletics, recommends that the current structure be made permanent subject to normal review in five years.
The motion passed unanimously.
IV. Information Item: Quarterly Financial Statements
Mr. Miller reviewed the financial statements as of June 30, 2003. Revenue exceeded budget by $1 million. Expenses were $180,000 less than projected. As of June 30, this positive financial position allowed the Department to pay outstanding liabilities – $1 million to deferred compensation accounts, and $500,000 to the University of Louisville Foundation, Inc. as repayment on outstanding debt for Cardinal Park. He praised the close working relationship with Vice President Curtin on the debt repayment plan. Mr. Miller also reported the Department looked at coaches’ academic bonuses and was able to charge the 2003-04 bonuses to the FY 2002-03. This created more flexibility with the 2003-04 budget. He noted no potential problems that need to be brought forward. Vice President Curtin observed the budget still has a structural imbalance but the Department of Athletics is well underway to correct this in a couple of years. Chair Ramsey thanked both Mr. Miller and Mr. Curtin for their excellent work.
V. Action Item: Election of Officers for 2003-04
Chair Ramsey presented the slate of officers for 2003-04. Mr. Jones made a motion, which Mr. Rechter seconded, to approve the
President’s recommendation for election officers for 2003-04:
James R. Ramsey Chairman
William Pierce Vice Chairman
Robert P. Benson, Jr. Treasurer
Owsley B. Frazier Secretary
Angela Koshewa Legal Counsel
Michael Curtin Assistant Treasurer
Kathleen Smith Assistant Secretary
The motion passed unanimously.
VI. Action Item: Committees for 2003-04
Chair Ramsey proposed the committee listing for 2003-2004 and requested the Board’s support for the assignments. Mr. Helman made a motion, which Mr. Benson seconded, to approve the following listing as the committee structure for 2003-04:
COMMITTEES OF THE BOARD
UNIVERSITY OF LOUISVILLE ATHLETIC ASSOCIATION, INC. (ULAA)
EXECUTIVE COMMITTEE ACADEMIC PERFORMANCE
James R. Ramsey, Chair Elaine O. Wise, Chairman
Robert P. Benson, Jr. William Cheadle
Wade Houston Rick Feldhoff
Henry S. Enck Richard Miller
Owsley Frazier Glenda S. Neely
Michael Sticklen William Pierce
William Pierce Richard Stremel
T. W. Samuels, Jr. Bob Stenger
Elaine O. Wise Paul Weber
PERSONNEL COMMITTEE FINANCE & BUDGET COMMITTEE
T. W. Samuels, Jr., Chair Robert P. Benson, Jr., Chair
William Cheadle Joseph Beyel
Richard J. Emmett Erik Brown
Henry S. Enck Rick Feldhoff
Bill Forman Wade Houston
Owsley Frazier D. Harry Jones
D. Harry Jones Richard Miller
Glenda Neely Larry Owsley
Richard Stremel Sam Rechter
Shirley Willihnganz Mike Seebert
Elaine O. Wise Bob Stenger
TBD Paul Weber
Elaine O. Wise
The motion passed unanimously.
VI. Action Item: Approval of Women’s Lacrosse
Vice President Jurich noted there is need to either add a new women’s sport or improve an existing women’s sport, to the strengthen UofL’s Title IX sports and further enhance performance in gender equity. Recently Lacrosse has emerged as a popular women’s high school sport in this region. This action proposes that the feasibility of adding lacrosse be pursued. Prof. Wise made a motion, which Prof. Neely seconded, to approve the
Athletic Director’s recommendation that the ULAA authorize the A.D. to evaluate the feasibility of adding a new women’s sport in lacrosse, or significantly expanding an existing sport, and if feasible, developing a plan to add this sport according to the feasibility results. Further, the ULAA authorizes the A.D. to execute the plan as appropriate.
The motion passed unanimously.
VIII. Report of the Vice President for Athletics
Vice President Jurich reported the NCAA Peer Review team will be on site November 3-6 to conduct interviews and audit the self study. Dr. Billingsley and the Committee did a marvelous job. Mr. Jurich stated the football season is off to a great start. Coach Petrino has exceeded every expectation and energized the city. The new turf was very well received in the community and has made Papa John’s Stadium a very versatile facility. UofL can now use it for many events as well as high school activities. There have been some excellent non-sporting events, such as the Nappy Roots concert sponsored by the “100 Black Men” organization. Everyone has been very pleased with the new turf. Mr. Jurich noted the need to begin planning for the next football bowl game.
He also reported the University held a groundbreaking ceremony for the Ralph Wright Natatorium. Mr. Jurich thanked the Board for its support of this project, especially for the support of President Ramsey and Acting Provost Willihnganz. Mr. Jurich acknowledged the biggest donors of the project are the students. He project3ed the facility to be completed by January/February of 2005.
Mr. Jurich observed that volleyball, field hockey and soccer are off to great starts. Men’s and women’s basketball are igniting as well. Francisco Garcia is the pre-season player of the year, and UofL is the conference pick for the championship. Mr. Jurich noted ongoing work on the baseball stadium, Jewish Hospital’s help, and the men’s and women’s basketball practice facilities for the Southern perimeter of the campus.
IX. Report of the Chair
Chair Ramsey had no report.
X. Executive Session
Pursuant to KRS 61.810(1)(c) and (f), Prof. Wise made a motion, which Mr. Jones seconded, to go into executive session to discuss possible litigation and a personnel matter. The motion passed unanimously.
XI. Open Meeting Reconvenes
Chair Ramsey reported that the Board discussed possible litigation and a personnel matter during the executive session. No action is required.
Mr. Jones made a motion, which Mr. Helman seconded, to adjourn the meeting at 12:54 p.m. The motion passed unanimously.