MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF DIRECTORS
UNIVERSITY OF LOUISVILLE ATHLETIC ASSOCIATION, INC.
November 11, 2002
The Board of Directors of the University of Louisville Athletic Association, Inc. held its annual meeting on Monday, November 11, 2002, at 3:00 p.m. in the Jefferson Room of Grawemeyer Hall, with members present and absent as follows:
Present: Dr. James Ramsey, Chairman, Presiding
Mr. Robert P. Benson Jr., Treasurer
Mr. Joseph S. Beyel
Ms. Blanche Brewer
Mr. Ulysses L. Bridgeman, Jr.
Dr. William Cheadle
Mr. Richard Emmett
Dr. Henry S. Enck
Dr. Rick Feldhoff
Mr. Bill Forman
Mr. Wade Houston
Mr. Thomas M. Jurich, ex officio
Dr. Richard L. Miller
Prof. Glenda S. Neely
Dr. William Pierce
Mr. Sam Rechter
Dr. Kenneth N. Schikler
Mr. Michael Seebert
Prof. Bob Stenger
Mr. Michael Sticklen
Prof. Paul J. Weber
Dr. Shirley Willihnganz
Prof. Elaine O. Wise
Absent: Mr. Owsley B. Frazier, Secretary
Mr. Chris Marlin
Mr. Larry Owsley
Judge Olga S. Peers
Mr. T. W. Samuels, Jr.
From the University: Mr. Kevin Miller
Mr. Kenny Klein
Mr. Pete Cautilli
Ms. Julie Hermann
Mr. Marvin Mitchell
Mr. Gary Friedman
Mr. John Carnes
Ms. Alicia Clark
Mr. Terry Veletta
Mr. Dave Barker
Mr. Michael Curtin
Ms. Rae Goldsmith
Dr. Dale Billingsley
Ms. Angela Koshewa, University Counsel
Mrs. Kathleen Smith, Assistant Secretary
Ms. Trisha Wolf, Board Liaison, President’s Office
I. Convene Meeting
Having determined a quorum present, Chair Ramsey called the meeting to order at 3:05 p.m.
Chair Ramsey welcomed new Directors Chris Marlin and Michael Sticklen from Student Government, Bob Stenger and Rick Feldhoff from the faculty, and Shirley Willihnganz as Acting Provost.
- Minutes of the ULAA Board of Directors, June 20, 2002
- Minutes of the Executive Committee, August 6, 2002
- Minutes of the Executive Committee, August 8, 2002
Mr. Benson made a motion, which was seconded by Mr.Seebert, to approve the minutes.
The motion passed unanimously.
Report of the Committee on Academic Performance
Prof. Wise reported that at recent meetings, the committee meeting agenda has included:
- Review of progress toward degree for all teams and cohorts.
- Preparation for the Red and Black Banquet: February 23, 2003
- Review of request for waiver to 2.0 Rule.
- Planning for workshops on graduate/professional school preparation and
The next meeting of the committee is November 19, 2002, at which time the committee
will review the UofL Missed-Class Time Report as well as the NCAA Academic Reform package that has been adopted by the Board of Directors (including proposals still under discussion).
Prof. Wise informed the board that a number of members of the committee are serving on the UofL NCAA Certification Team. Ms. Wise also noted that as the Faculty Athletics Representative, she served on the Search Committee for the C-USA Commissioner and she will attend the FARA (Faculty Athletics Representative Association) meetings in Long Beach, California, on November 14-16, 2002.
III. Information Item: Quarterly Financial Statements
Mr. Miller reviewed the first quarter financial statements. He stated that football ticket sales achieved budget this year. Papa John’s Cardinal Stadium is budgeted at $400,000, a reduction of $540,000 from last year, and is on track to be within budget. The projected budget for basketball reflects a sellout of tickets for each game except for 150 tickets that are retained for each visiting team. Mr. Miller noted that the student ticket allotment was increased by 300 tickets this year per the student fee agreement. He added that on the expense side of the budget there are no problems to report at this time.
IV. Information Item: Update from Audit Services
Mr. Barker reported that earlier this year Audit Services performed a budgetary process review for the Athletic Department. The objectives of the audit were to
- Evaluate and look at the budgeting process in athletics and see if there were opportunities for improvement or performance enhancement in the process
- Look at and test revenues and expenditures for proper authorization support documentation and classification.
Mr. Barker was pleased to report that all information was properly classified, authorized, and well documented. In the area of the budgeting process, Mr. Barker made recommendations and worked with Athletics to develop an action plan that will be implemented before the end of this fiscal year. Mr. Barker’s recommendations are as follows:
1. Enhance and more formalize the capital budgeting and prioritization process
2. Create a repair and replacement plan to upgrade and replace costs for new facilities
3. Create a formalized budgeting policies and procedures manual
4. Eliminate the need to duplicate data entry through Peoplesoft
Mr. Barker recognized the support and help the athletic staff gave him through the evaluation process.
Dr. Ramsey stated that he had reviewed the report. Also, Mike Curtin and he visited Athletics and reviewed the budget and recommendations with Mr. Jurich and Mr. Miller. Dr. Ramsey was positive about the follow through and the direction of the department.
V. Action Item: CAF Donation Increase
Mr. Jurich introduced Gary Friedman, Associate Athletic Director for External Affairs. Mr. Friedman informed the Board that he has assembled a Board of Directors for the Cardinal Athletic Fund that has expressed the need to increase the CAF donation. They found that expenses for scholarships and academic support exceed the revenue for the CAF. At one time the CAF brought in 1/3 of the Athletic Departments total revenue as compared to only 1/7 today. Mr. Friedman noted that seat donations have not been raised since 1999. The CAF Board came up with a long range plan (attached) to close the gap between expenses and revenues. The plan gradually increases seat donations for all priority seats in Freedom Hall over a period of time so that eventually all areas pay the same amount. Mr. Friedman noted the revenue and expense projections as follows:
02-03 03-04 04-05 05-06 06-07
Estimated CAF Revenue $4.5 $5.5 $6.5 $7.8 $9.4
Estimated Academic Expenses
(Scholarship and Academic $5.9 $6.4 $6.9 $7.5 $8.1
Under/Over ($1.4) ($.9) ($.4) $.3 $1.3
Mr. Jurich commended Gary and the Board for coming up with a great plan.
Mr. Benson made a motion, which Dr. Enck seconded, to approve
The Athletic Directors recommendation for a proposed change in the annual priority-seat donations for men’s basketball beginning with the 2003-2004 season.
Prof. Weber questioned how many seats there are in the faculty and staff section and noted that a number of faculty and staff in the priority 3 seating section already require donations. Mr. Benson, who is also a member of the CAF Board of Directors, stated that there is a faculty section that does not require donations but a faculty donation in the future was discussed. Mr. Friedman stated the L-Club is not required to give a donation but supports the new plan and has adopted a donation schedule for the future. Mr. Friedman asked the board for suggestions on faculty donations. Dr. Schikler suggested offering passes to Olympic sports competitions to offset those who experience a donation increase. Mr. Rechter supported Dr. Schikler’s idea of including non revenue sports tickets as a bonus to those donating for revenue sports. Prof. Wise requested that consideration be given to long-time fans on fixed-retirement incomes, and that attempts be made to accommodate them.
The motion passed unanimously.
VI. Action Item: Election of Officers 2002-2003
Mr. Mike Seebert, Chair of the Nominating Committee, introduced the Nominating Committee’s proposed slate of officers for the Board of Directors of the University of Louisville Athletic Association, Inc. for 2002-2003. Mr. Seebert made a motion, which was seconded by Mr. Benson to approve the following slate:
James R. Ramsey Acting Chairman
Henry S. Enck Vice Chairman
Robert P. Benson, Jr. Treasurer
Owsley B. Frazier Secretary
Angela Koshewa Legal Counsel
Michael Curtin Assistant Treasurer
Kathleen Smith Assistant Secretary
The motion passed unanimously.
VII. Action Item: Committees 2002-2003
Chair Ramsey proposed the committee listing for 2002-2003 and requested the Board’s support for the assignments. Prof. Stenger made a motion, seconded by Prof. Wise to approve the following listing as the committee structure for 2002-2003.
EXECUTIVE COMMITTEE ACADEMIC PERFORMANCE
James R. Ramsey, Acting Chairman Elaine O. Wise, Chairman
Robert P. Benson, Jr. William Cheadle
Ulysses L. Bridgeman, Jr. Rick Feldhoff
Henry S. Enck Richard Miller
Owsley Frazier Glenda S. Neely
Chris Marlin William Pierce
William Pierce Kenneth Schikler
T. W. Samuels, Jr. Bob Stenger
Elaine O. Wise Paul Weber
PERSONNEL COMMITTEE FINANCE & BUDGET COMMITTEE
T. W. Samuels, Jr., Chairman Robert P. Benson, Jr., Chairman
Blanche Brewer Joseph Beyel
William Cheadle Ulysses L. Bridgeman, Jr
Richard J. Emmett Rick Feldhoff
Henry S. Enck Richard Miller
Bill Forman Larry Owsley
Owsley Frazier Olga Peers
Wade Houston Sam Rechter
Glenda Neely Mike Seebert
Kenneth Schikler Bob Stenger
Shirley Willihnganz Michael Sticklen
Elaine O. Wise Elaine O.Wise
The motion passed unanimously.
VIII. Report of the Athletic Director
Mr. Jurich introduced Gary Friedman, Julie Hermann, Marvin Mitchell, Pete Cautilli, Kevin Miller, Alicia Clark, Terry Veletta, Susan Norsworthy, Kenny Klein, to all the members. Mr. Jurich reported that the Athletic Department is going through a NCAA Certification Audit where they are judged by a group of peers on a ten year basis. The process is a great benefit for the department and campus to make all aware of what goes on in athletics.
Mr. Jurich noted that the football season is winding down and John L. is determined to turn things around. Volleyball, field hockey, and men’s soccer have done a marvelous job thus far. Everyone is very excited about the basketball team and it was great to see 18,000 plus at an exhibition game. Mr. Jurich added that he and the department are also excited about having a women’s basketball team that is extremely talented and deep.
Mr. Jurich commended Marvin Mitchell for all he has done to enhance the Academic Services of the Athletic Department. Mr. Mitchell reported that the tutorial program is going very well and the student athletes are buying into the program. This year 275 students athletes made the Athletic Directors Honor Roll with a 3.0 or above which is a record number for the group. The percentage of student athletes with a GPA under 2.0 is 7%, which is much lower than in the past. Mr. Mitchell stated the CDC program has been in place for about 2 years to get former players to finish their degrees. The programs have helped 8 former athletes graduate in the last two years. Mr. Jurich thanked Mr. Junior Bridgeman and Mr. Wade Houston for making the program possible.
Mr. Jurich introduced Dr. Dale Billingsley, Chair of NCAA certification committee. Dr. Billingsley reported that 8 years ago NCAA established the certification process as a 5 year process which was extended to 10 years. The process requires a committee to review the NCAA operating principles, institutional goals, written plan, and a plan for institutional improvement.
The process shows that the University and Athletic Department work together as one. More than 70 people are participating in the process, which will send the self study report on to a peer review team. The Association will report on certification in May of 2004.
IX. Report of the Chair
Dr. Ramsey reported that much of his background in athletics is with UNC Chapel Hill. He was on the UNC campus during a period of time when they were working through budget issues and was very involved. Dr. Ramsey met with Athletics staff and went through the budget. He is committed to helping the department work through its budget issues. Dr. Ramsey noted that he looks forward to working very closely with Tom, the Athletic Department staff, and the ULAA Board of Directors. Dr. Ramsey is also committed to helping move the facility projects along.
Dr. Weber made a motion, which seconded by Mr. Beyel, to adjourn the meeting at 4:50 p.m. The
motion passed unanimously.