MEETING OF THE BOARD OF DIRECTORS
UNIVERSITY OF LOUISVILLE ATHLETIC ASSOCIATION, INC.
In Open Session
The members of the Board of Directors of the University of Louisville Athletic Association, Inc., met on Tuesday, April 15, 2003 in the Jefferson Room of Grawemeyer Hall with members present and absent as follows:
Dr. James Ramsey, Chairman
Mr. Robert Benson
Mr. Joe Beyel
Ms. Blanche Kitchen Brewer
Mr. Ulysses L. Bridgeman, Jr., ex officio
Dr. William Cheadle
Mr. Richard Emmett
Dr. Henry S. Enck
Mr. Wade Houston
Mr. Tom Jurich, ex officio
Dr. Richard Miller
Professor Glenda Neely
Mr. Larry Owsley
Dr. William Pierce
Mr. T. W. Samuels, Jr.
Mr. Michael Seebert
Professor Robert Stenger
Mr. Michael Sticklen
Professor Paul Weber
Dr. Shirley Willihnganz
Dr. Richard C. Feldfhoff
Mr. Bill Forman
Mr. Owsley B. Frazier
Mr. Grant Helman
Mr. Chris Marlin
Mr. Sam Rechter
Dr. Kenneth Schikler
Professor Elaine Wise
Mr. Kevin Miller
Mr. Kenny Klein
Ms. Angela D. Koshewa
Mr. Gary Friedman
Ms. Terri Rutledge
Mr. Mike Curtin
Mr. Terry Veleta
Mr. Pete Cautilli
Ms. Alicia Clark
Mr. Eric Crawford
Ms. Rae Goldsmith
Ms. Kathleen Smith
Ms. Debbie Dougherty
I. Call to Order
Having determined a quorum present, President Ramsey called the meeting to order at 3:30 p.m.
II. Consent Agenda
- Approval of Minutes
- February 24, 2003
- From the Finance & Budget Committee
- Approval of Repair to the Bass-Rudd Tennis Center
- Approval of Renovation of Court Number Four in Intramurals
- Approval of Purchase of a New Football Video System
- Approval of Purchase of Ticket/Donor Software
- Information Item: Quarterly Financial Statements
President Ramsey asked the Board members if any consent agenda items needed to be removed for separate discussion. Mr. Benson noted that Ms. Brewer was absent during the meeting of February 24, 2003 and requested correction of the February 24, 2003 minutes. Mr. Beyel made a motion, which Mr. Samuels seconded, to approve the consent agenda as amended. With that correction, the motion passed unanimously.
III. Information Item: Turf Resurfacing
Athletic Director Jurich said that approximately one year ago, Athletics requested approval to investigate purchasing a multi-purpose turf for the practice field. After receiving approval, the University was unable to secure a good bid. The request is back again; however, Athletics would like to purchase the turf for Papa John’s Cardinal Stadium. Mr. Jurich noted Coach Petrino’s request for a multi-use turf field would allow the high schools to play in our facility. Mr. Jurich noted discussions with state representatives to move state play-offs to Papa John’s Cardinal Stadium. Mr. Jim Watkins, local director, confirmed this possibility if the turf is replaced. Mr. Jurich asked Mr. Miller for an update.
Mr. Miller reported that an RFP was sent out in 2002 to secure pricing for the installation of a turf surface at (1) Football Practice Field, (2) Papa John’s Cardinal Stadium and (3) the new Baseball Stadium. The University received five different proposals. The total pricing ranged from $1.226M to $1.949M. The selection of the vendor was protested by one of the four vendors. Purchasing requested additional information to respond to the protest. The time required to address the protest delayed the installation of turf which resulted in a decision to rebid the turf in 2003.
Mr. Miller stated that Athletics and Purchasing are re-releasing the RFP, with the first installation of turf beginning at Papa John’s Cardinal Stadium. The remaining two fields will require installation within a three-year time frame. Based on 2002 estimate, the cost associated with Papa John’s Cardinal Stadium will be approximately $750K-$800K. Funding will be made from “Football Operations,” a quasi-endowment account established in the early 1990’s from revenue received from the CFA.
Mr. Miller further commented that the new field will provide the durability to allow Papa John’s Cardinal Stadium the opportunity to bid on multiple events (during UL’s Football Season) such as the Kentucky High School Football State Championships, Kentucky High School Football Playoffs, NCAA Soccer and any other event that wants to be in Louisville such as concerts and rallies.
In response to Mr. Seebert’s question concerning the lifespan and maintenance issues, Mr. Cautilli noted the expected life span is 8-10 years. To date, the longest period where this turf is installed is 4-5 years. The complete life span is not completely known. He noted to maintain the turf, occasionally grooming with a tool resembling a big rake is required. This turf will provide a real consistent, playable surface. Mr. Jurich noted that the life expectancy will depend on the weather. In response to Dr. Pierce’s comments whether to consider investing in this turf for the stadium as opposed to a trial with the practice fields first, Mr. Miller responded that Coach Petrino requested the turf installation for Papa John’s Cardinal Stadium.
IV. Executive Session
Pursuant to KRS 61.810(1)(c), Mr. Beyel made a motion, which Mr. Emmett seconded, to close the session at 3:45 p.m. to discuss possible litigation. The motion passed unanimously.
V. Reconvene Open Meeting
President Ramsey reconvened the open session at 3:55 p.m. He reported the Board discussed in closed session the status of current litigation.
VI. Report of the Chair
President Ramsey introduced the UofL Ladybird’s Dance Team, All-Girl Cheer and Co-Ed Cheer Squads. These spirit groups just swept the National Cheerleading Association’s Championship with first place wins in all three categories. This was the first time in the history of the competitions for a single school to win all three. Coach Hodges thanked the Board for its recognition of the achievements and recognized that all three groups had perfect routines. President Ramsey recognized the excellent way in which the spirit groups represent UofL. Mr. Benson expressed his sincere appreciation for the hard work of the spirit groups and provided a cheer to them in acknowledgement of his appreciation. The Board of Directors applauded Mr. Benson’s cheer and the spirit groups. President Ramsey thanked all student-athletes for attending and informed the Board that all three squads will be on CBS for a one-hour special April 26th at 1:00 p.m.
VII. Report of the Athletic Director
Athletic Director Jurich thanked Mr. Miller for his work with the budget, noting UofL is probably the only non-BCS football in America that will balance budget this year. He estimated that Fresno State probably would come close to balancing its budget. Mr. Jurich said that BCS provides approximately $10 million to each of its institutions. Mr. Jurich acknowledged President Ramsey’s diligent work with the presidents. He further acknowledged the excellent work of Alicia Clark and Terry Veleta for their work with budget issues. Mr. Jurich acknowledged the excellent efforts of Mr. Cautilli, Ms. Hermann and Mr. Miller, as well as the coaches’ efforts for cost containment.
Mr. Jurich reported that Spring football is just winding down, with a big scrimmage coming up on Saturday. This football team is a very young team with a lot of excitement. Mr. Jurich expressed pleasure with Coach Petrino’s system and discipline he’s instilled. Mr. Jurich noted that on Friday, there is a Spring game at 8:00 p.m. He also mentioned the apparel sale at 5:00 p.m.
Mr. Jurich shared information regarding the new email system to faculty and staff explaining upcoming events. Mr. Cautilli noted that the new emails will recognize spirit groups, notify staff and faculty about the upcoming fish fry on Friday. Mr. Cautilli also said seniors will be recognized on Friday evening, plus the new Adidas jerseys will be unveiled.
Mr. Jurich noted the great loss with Mick Cronin accepting the head coaching position at Murray State.
Mr. Jurich recognized the successful event President Ramsey hosted for Coach Tom Collen last evening. Mr. Jurich recognized the great recruiting efforts in place by Coach Collen. Professor Stenger noted his pleasure in meeting the new coaches last night and expressed his desire for additional opportunities to promote the women’s basketball program.
Mr. Jurich expressed his desire to highlight women’s tennis coach Greg Davis at a future ULAA meeting. He recognized the excellent job of Coach Davis in taking the women’s tennis team to fourth place in the Conference. He also noted that student-athletes from all over the word are committing to UofL.
Mr. Jurich also recognized the continued excellent job of men’s tennis coach Rex Ecarma. Golf is winding down. He noted the possibility of requesting approval of a small practice facility for the golf team at the Cardinal Club.
Mr. Jurich acknowledged the outstanding work of Dr. Dale Billingsley with the NCAA certification process, noting the Committee is three-fourths of the way finished.
Earlier in the meeting Dr. Pierce had inquired regarding why the turf will be replaced for the game field before a trial with the practice field, Mr. Jurich wanted to really attract the state football championship and expressed a need to have this turf or some sort of multi-purpose turf.
Professor Weber made a motion, which Mr. Samuels seconded, to adjourn the meeting at 4:15 p.m. The motion passed unanimously.