September 24 2001 BOT Special Minutes

Special Meeting of the Board of Trustees
of the University of Louisville

In Open Session
The annual meeting of the Board of Trustees of the University of Louisville met on Monday, September 24, 2001, in Ballroom B of the University Club at 12:00 Noon with the members present and absent as follows:

Present: Ms. Jessica Loving, Chair
Mr. William P. Mulloy, Sr.,
Mr. Ulysses L. Bridgeman, Jr.
Mr. Kevin Cogan
Mr. Owsley B. Frazier
Dr. Rick Feldhoff
Mr. Nathaniel green
Mr. Darryl Owens
Mrs. Marie Abrams
Mr. Carlton Brown
Mrs. Linda Wallbaum Cauble
Mr. Milton Livingston
Mr. J. Chester Porter
Mrs. Joyce Schifano
Mrs. Sandra Metts Snowden
Mrs. Annette Schnatter
Mrs. Melissa Long Shuter
Mrs. Beth Worland
Absent: Mr.Grant Helman
Mrs. Mary Yarmuth
From the University:
Dr. John Shumaker, President
Dr Carol Garrison, Provost
Mr. Joseph S. Beyel, Vice President for Development and     Alumni
Mrs. Angela Koshewa, University Counsel
Mr. Glenn Bossmeyer, Assistant University Counsel
Dr. Denise Gifford, Vice President for Student Affairs
Mr. Dan Hall, Vice President for University Relations
Dr. Joel Kaplan, Vice President for Health Affairs
Dr. Nancy Martin, Vice President for Research
Dr. Ronald Moore, Vice President for Information & Technology
Mr. Larry Owsley, Vice President for Finance and     Administration
Mr. David Barker, Director of Audit Services
Mr. Michael Curtin, Director of Planning and Budget
Ms. Cheri Jones, Associate Director of Audit Services
Ms. Terri Rutledge, Associate Vice President for Finance &     Administration
Ms. Carolyn Cochran, Office of the Provost
Mr. Marty Dillon, Office of Human Resources
Mr. Hank Wagner, Jewish Hospital
Dr. Mary Korfhage, Office of Planning & Budget
Mr. Bill Nunez, Office of Planning & Budget
Mr. John Drees, Director of Public Relations
Mrs. Rae Goldsmith, Associate Vice President for University     Relations
Dr. Hannelore Rader, University Librarian
Dr. Gene Gilchrist
Dr. David Ensign, Brandeis School of Law
Mr. Dave Howarth, Associate Provost
Mr. Ken Deitz, Director, Planning, Design & Construction
Dr. John Klein, School of Medicine
Dr. Paul Coomes, College of Business & Public     Administration
Dr. Don Miller, School of Medicine
Mr. Alvin Herring, Executive Director, Counseling Center
Mrs. Kathleen Smith, Assistant Secretary
Ms. Trisha Wolf, Board Liaison
Mrs. Debbie Dougherty, Board Liaison
Mr. John Lapinski, William Mercer Company

I. Call to Order:

Having determined a quorum present, Chair Loving called the meeting to order at 12:10 p.m.

II. Consent Agenda

Approval of Minutes

  • Approval of Minutes from the Regular Board Meeting, June 25, 2001
  • Approval of Minutes from Executive Committee Meeting, July 23, 2001

From the Personnel Committee Meeting

  • Approval of Personnel Recommendations from July 23, 2001

From the Audit and Finance Committees Meeting

  • Approval of Compliance Plan Amendment, July 23, 2001
  • Signature Authority Resolution

Chair Loving read the roll call of consent agenda items. Hearing no objections to the consent agenda items, Chair Loving declared the items approved.


Chairman Porter reported the nominating committee met September 21, 2001 and approved the slate for the 2001-2002 nominees:

Chair Jessica Loving
Vice Chair Ulysses L. Bridgeman, Jr.
Treasurer J. Chester Porter
Secretary Nathaniel Green
Trustee-at-Large Joyce Hagan Schifano
Executive Committee
Constituency Representative
Melissa Shuter
Legal Counsel Thomas H. Lyons
Assistant Secretary Kathleen M. Smith

Chairman Porter moved that the recommended 2001-2002 slate be adopted, Mr. Bridgeman seconded, and the motion passed. Ms. Loving thanked the board members for their confidence and support in her leadership, and expressed her gratitude with so many outstanding colleagues.

IV. Trustee Bylaws Amendment

Chair Loving reported that she and President Shumaker have discussed the creation of a new category, Trustee Emeritus, and noted that it would allow former trustees to stay connected with the University after their appointed term as trustee expires. Chair Loving asked Personnel Committee Chair Linda Cauble to speak on behalf of the recommendation.

Ms. Cauble advised that the recommendation was an information item to the Board as notice; it will be referred to the Personnel Committee for review. She invited trustees to participate in this process. Trustee Cauble noted this new classification would allow administration to recognize former trustees for their service. Trustee Abrams suggested the recommendation be considered for all former trustees.

Chair Loving advised that, in accordance with the Bylaws, Article 5, the Executive Committee would consider this recommendation at its meeting on October 22, 2001.

V. Approval of Travel and Expense Policy for Board of Trustees

Chair Loving reported that she and President Shumaker have discussed the need for a policy related to reimbursement of trustees for travel and other expenses. After reviewing the practice at other universities, President Shumaker suggested modifying the University's existing policies for employees to include trustees. The proposed modifications to the University's policies pertain to Trustees only, and if approved, will facilitate the administration of a single policy regarding Travel and Expense Reimbursement.

Mrs. Abrams made a motion, which Mr. Porter seconded, to approve the

Board of Trustees recommendation that the Board adopt the existing University of Louisville Travel and Expense (T&E) Reimbursement Policies as policy and accord the Board the same consideration regarding T&E reimbursement as employees receive, with two modifications appropriate to Trustees.

In A.1 General Policy , insert as third sentence, "Spouse travel of Board members shall be reimbursed only when authorized by action of the Executive Committee of the Board of Trustees;" and in B.3 Administration of Policy , insert as last sentence, "Reimbursement of Trustees will be reported to the Board's Executive Committee on a post-audit quarterly basis through the Office of Audit Services."

The motion passed.

VI. 2002-2004 Tuition Rates

President Shumaker reported when the Council on Postsecondary Education (CPE) delegated authority to the state institutions to establish their respective tuition rates, the CPE also asked the institutions to generate roughly 37% of their operating funds through tuition revenue. UofL began a strategy to increase its tuition gradually so that it could achieve the 37% benchmark. At the same time, President Shumaker earmarked additional new funds in student financial aid to offset any serious hardship resulting from these tuition increases. The recommended rates represent tuition revenue of 34% of operating funds. President Shumaker asked Director Mike Curtin for comments.

Mr. Curtin stated this recommendation is a result of a work group looking specifically at tuition in an open and consultative process, reviewing competitive schools in the region and discussing the impact of tuition increases. The work group included students and faculty, and consulted with the deans of the professional schools. Mr. Curtin further noted that the work group will look at a per-credit hour tuition rate; currently, the University has a per-credit hour rate up to 12 hours. The work group has reviewed the possibility of charging a per-credit hour beyond the 12 hours and has considered a differential tuition according to program. Mr. Frazier made a motion, which Mr. Livingston seconded to approve

The President's recommendation that the attached tuition rate schedule for the University of Louisville be approved for the 2002-2003 and 2003-2004 academic years (copy attached).

The motion passed.

VII. Information Items: Annual Reports

The Board of Trustees received presentations on the following:

  • Economic and fiscal impact of new federal research dollars by Dr. Paul Coomes and Vice President Nancy Martin
  • Challenge for Excellence as it relates to Research & Development by Vice President Nancy Martin
  • Proteomics Initiative by Dr. John Klein
  • NCI Progress/Cancer Center by Dr. Don Miller
  • University Libraries by Dr. Hannelore Rader
  • Selected Facilities Update (Shelby Campus) by Vice President Larry Owsley, with David Karem providing information in support of the ad hoc committee's work

VIII. Report of the President

President Shumaker shared a video clip of the ceremony held on Belknap Campus related to the World Trade Center tragedy, noting that Al Herring, Executive Director of the Counseling Center, did a wonderful job as keynote speaker at the ceremony. President Shumaker provided each trustee a copy of the videotape and a photo album commemorating the ceremony. Vice President Gifford noted that Mr. Herring and his staff spent a substantial amount of time making sure our international students felt comfortable, noting that the counseling center remained open very late and allowing for television viewing areas with a counselor present.

President Shumaker reported that the University has exceeded its 2008 research goal this year. He presented an updated Challenge for Excellence Phase V and Score Card to reflect new goals in the areas of research & development and endowment.

President Shumaker reported that he and Lucy will host a reception later in the day for Drs. Laman Gray and Robert Dowling. Their heart transplant surgical procedures have established a national recognition for UofL in the area of cardiac assist devices. Their research efforts received a significant boost from Jewish Hospital, a strong supporter and friend of the University of Louisville. President Shumaker proposed the following resolution in recognition of the philanthropy of Jewish Hospital and its partnership with UofL's School of Medicine.

Jewish Hospital HealthCare Services

WHEREAS , for more than half a century the University of Louisville and Jewish Hospital have served together as partners to provide quality health care to our community and the Commonwealth of Kentucky;

WHEREAS , the relationship between our institutions has flourished to produce creative new opportunities that have advanced medical research to the forefront nationally and internationally;

WHEREAS , the University's faculty joined with the resources of Jewish Hospital HealthCare Services to establish the Hand Transplant Program as a national and international area of distinction;

WHEREAS , through its sustained support for UofL faculty, Drs. Laman Gray and Robert Dowling, and the Cardiothoracic Surgery Research Institute, the University and Jewish Hospital HealthCare Services have achieved premier national distinction in the discipline of cardiac assist and heart replacement devices;

WHEREAS , since 1996, the investment of Jewish Hospital HealthCare Services in UofL programs has nearly reached $60 million, a remarkable statement of confidence in the University of Louisville;

WHEREAS , the enlightened leadership of the Board of Directors of Jewish Hospital HealthCare Services and the Board of Trustees of the University of Louisville has encouraged this rewarding partnership;

NOW THEREFORE BE IT RESOLVED , that the Board of Trustees of the University of Louisville hereby expresses its great admiration and deep appreciation to Jewish Hospital HealthCare Services, its Board of Directors, and its management; and

BE IT FURTHER RESOLVED , that this Board of Trustees also wishes to express its sincere gratitude and great esteem for Mr. Henry C. Wagner, President of Jewish Hospital HealthCare Services, and the leadership he brings to this affiliation; and

BE IT FURTHER RESOLVED , that a copy of this Resolution, appropriately signed, be presented to the Chair of the Board of Directors of Jewish Hospital HealthCare Services, and Mr. Henry C. Wagner, President.

Mrs. Abrams made a motion, which Mr. Porter seconded to approve the resolution. The motion passed.

IX. Approval of Shelby Technology and Business Campus

Dr. Shumaker reported that in May, 2001, Larry Hayes and David Karem, representatives of a presidentially-appointed task force regarding the future of Shelby Campus, presented the Task Force's recommendation to refocus Shelby Campus into a business and technology park as a strategic enhancement to the University's R&D mission. He noted that during the summer, the University worked with Johnson & Roy (JJR) to translate statements from the Task Force into a concept plan for review and discussion. The task force also held discussions with local elected officials. The concept plan is the starting point for transforming the Shelby Campus into an enhancement for the University's R&D effort. Mr. Karem reported that the ad hoc committee's work was on target, and he looked forward to the continuation of the effort in the future. Ms. Abrams complimented Vice President Owsley and his team, noting the very creative use of the property. Mrs. Snowden praised Vice President Owsley for thoroughly addressing the neighbors' concerns. Mr. Frazier made a motion, which Ms. Abrams seconded to approve the President's recommendation that

Board of Trustees approve the proposal to create the Shelby Technology and Business Park using the current Shelby Campus land.

The motion passed.

X. Report of the Chair

Chair Loving shared her discussions with President Shumaker to hold a trustees retreat sometime in the future. She reported that staff will contact trustees to survey their schedules for a convenient time. Chair Loving asked trustees to provide any ideas for topics to Kathleen by the end of September.

XI. Executive Session

Chair Loving asked for a motion to go into executive session to discuss real estate and litigation matters. Ms. Abrams made a motion, which Mr. Porter seconded to go into executive session. The motion passed.

XII. Open Meeting Reconvenes

Chair Loving reconvened the open session at 2:35 p.m.

XIII. Adjournment

There being no further business to discuss, Mr. Livingston made a motion, which Mrs. Abrams seconded to adjourn the meeting at 2:36 p.m. The motion passed.

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