June 25 2001 BOT Special Minutes
Special Meeting of the Board of Trustees
of the University of Louisville
In Open Session
The Board of Trustees of the University of Louisville met on Monday, June 25, 2001 in the Jefferson Room of Grawemeyer Hall with the members present and absent as follows:
Mr. T. W. Samuels, Jr., Chair, Presiding
Mr. J. Chester Porter
Dr. Rick Feldhoff
Mrs. Mary Yarmuth
Mrs. Beth Worland
Mrs. Ann Ford Cobb
Mr. Nathaniel Green
Mr. Ulysses L. Bridgeman, Jr.
Mr. William Mulloy, Sr.
Mrs. Joyce Hagan Schifano
Mrs. Melissa Shuter
Mrs. Sandra Metts Snowden
Mr. Carlton Brown
Mr. Kevin Cogan
Mr. Darryl Owens
Mrs. Linda Wallbaum Cauble
Mrs. Marie Abrams
Mr. Grant Helman
Mr. Milton Livingston
Ms. Jessica Loving
|From the University:||
Dr. John W. Shumaker, President
Dr. Eugene Gilchrist
Mr. David Barker, Director of Audit Services
Mrs. Susan Ingram, Assistant Director, Office of Planning & Budget
Dr. Dale Billingsley, Office of the Provost
Dr. David Howarth, Office of the Provost
Dr. Linda Shapiro, Office of the Provost
Dr. Dan Hall, Vice President for University Relations
Mrs. Carolyn Cochran, Office of the Provost
Dr. Denise Gifford, Vice President for Student Affairs
Mr. Mike Curtin, Director, Office of Planning & Budget
Mr. Ralph Fitzpatrick, Special Assistant to the President for Minority Affairs
Mr. Larry L. Owsley, Vice President for Finance & Administration
Dr. Mark Rothstein, Professor of Law and Medicine
Dr. Robert Bolli, Endowed Chair and Professor, Cardiology
Dr. Russell Prough, Professor and Chair, Biochemistry
Mr. Mark Ament, Greenbaum, Doll and McDonald
Mrs. Kathleen Smith, Assistant Secretary
Ms. Trisha Wolf, Board Liaison
Mrs. Debbie Dougherty, Board Liaison
I. Call to Order
Having determined a quorum present, Chair Samuels called the meeting to order at 4:15 p.m.
II. Consent Agenda
A. Approval of Minutes
- Minutes from Regular Board Meeting, 4/23/01
- Minutes from Executive Committee Meeting, 5/14/01
B. From the May 14, 2001 Academic and Student Affairs Committee
Action Item: Approval of the Proposal to Establish the Muhammad
Ali Institute for Peacekeeping and Conflict Resolution
- Action Item: Approval of Housing Fees for 2001-2002
Action Item: Approval of the Creation of a Ph.D. in Applied
and Industrial Mathematics
C. From the May 14, 2001 Personnel Committee
- Action Item: Approval of Revisions to Graduate School Bylaws
- Action Item: Approval of Personnel Recommendations
D. From the June 25, 2001 Personnel Committee
- Action Item: Approval of Personnel Recommendations
- Action Item: Approval of Revisions to the Redbook
While Chair Samuels read the roll call of consent agenda items, Trustee Brown asked that staff correct the Recommendation Concerning Housing Fees to read Resident Student Association, instead of Resident Student Organization. With that correction, Dr. Feldhoff made a motion, which Mrs. Cauble seconded, to approve the consent agenda (copies attached) as announced. The motion passed unanimously.
III. Report of the Nominating Committee
Chair Samuels asked for a report from Trustee Porter, Chair of the Nominating Committee. Because Mr. Samuels will vacate the Chair position when his trustee term expires on June 30, 2001, Mr. Porter reported the vice chair asked the Board to select new officers. The nominations are:
- Jessica Loving Chair
- Ulysses L. Bridgeman, Jr. Vice Chair
- J. Chester Porter Treasurer
- Nathaniel Green Secretary
- Joyce Hagen Schifano Trustee-at-large
Mrs. Shuter made a motion, which Mrs. Worland seconded, to approve the above nominations. The motion passed unanimously.
IV. Action Item: Approval of Capital Construction Project
President Shumaker reported this project allows the School of Medicine a facility to support the "Standardized Patient Program." The facility design offers a "mock" set of patient care exam rooms. These rooms will be tied electronically to central monitoring systems to allow faculty to evaluate student interaction with case patients. The facility will introduce first and second year students to improved patient care functions. Expansion of the use of the facility could include third and fourth year medical students, residents and students in the other health disciplines. Dr. Russell Prough, Associate Vice President for Health Affairs/Research, reported the facility will support future accreditation criteria for the Medical School. Mr. Green made a motion, which Mr. Porter seconded to approve the
President's recommendation that the following project be approved:
|Project||Estimated Cost||Fund Source|
|Standardized Medical Mock Exam Rooms||$315,000||Private Gifts/Plant Funds|
The motion passed unanimously.
V. Action Item: Approval of Operating Budget Proposal for 2001-2002
Dr. Shumaker acknowledged the detailed workshop on the 2001-2002 operating budget proposal provided by Mr. Curtin at the May 14, 2001 Trustees Finance Committee meeting, and asked Mr.Curtin to review any changes made since then.
Mr. Curtin advised there were only minor modifications involving expenses directly offset by specific revenue. He further noted:
The proposed general fund Operating Budget for the University of Louisville is $316,442,900 for the 2001-2002 fiscal year. This is an increase of approximately $12.7 million from last year and represents a 4.2 percent overall increase in the budget, including debt service and contractual obligations.
The basis for this budget proposal received extensive review by the Vice Presidents, Deans, Budget Advisory Committee, Faculty and Staff Senates, Student Government Association, and the Finance Committee of the Board of Trustees.
The budget passed (House Bill 502) by the Kentucky General Assembly in the 2000 regular legislative session served as the projected state appropriation included in this budget. This submission also includes all program initiatives and legislatively mandated increases.
New state funds, increased tuition revenue and the second year of the Challenge for Excellence - Phase III were important factors in the development of the 2001-2002 operating budget. Institutional priorities for this year's Operating Budget came directly from the University's Challenge for Excellence, and its strategic plan, a Strategy for Excellence. After covering fixed costs and other commitments, the proposed budget includes an overall salary increase pool of 5%, of which 3% was for performance-based merit increases and 2% for special "catch-up" increases. Also the budget includes the second year reallocations and reinvestments in the Challenge for Excellence - Phase III. Strategic reinvestments for FY 2001-2002 were in the following areas:
- Faculty and Staff Salary Catch-Up
- Improving Graduate Student Support/Research
- Diversity Initiatives
- Enhancing the Undergraduate Experience
The recommended 2001-2002 general fund Operating Budget balanced with revenue projections equal to proposed expenditures. Mr. Curtin provided the following summary of changes in revenue and expenditures for the 2001-2002 operating budget:
|Budget as of 5/14/2001||Budget as of 6/25/2001||Change|
|I.Educational and General Revenue Budget:|
|2000-2001 E&G Revenue Base Budget||291,734,900||291,734,900||0|
|Other State Funds||48,500||56,100||7,600|
|Tuition and Fee Revenues||7,139,600||7,385,800||246,200|
Transfers from Affiliated
Organized Activities Related to
|Other Noneducational Revenue||283,600||283,600||0|
|Sales and Services||0||0||0|
|Hospital Related Revenue||(3,712,600)||(3,742,400)||(29,800)|
Total Projected E&G Revenue
Auxiliary Enterprises Revenue
|Total University Revenue Budget||316,352,000||316,442,900||90,900|
|II. Educational and General Expenditure Budget:|
|2000-2001 Expenditure Base Budget||295,072,295||295,072,295||0|
Expenditure Continuing Annual
|Proposed Allocation of New Funds||9,716,708||9,615,725||(100,983)|
Challenge for Excellence-
Phase III Year Two
|Other Strategic Priorities||5,103,654||5,303,654||200,000|
Expenditure Increases Offset by
|Other Miscellaneous Expenses||338,138||338,138||0|
Total Projected E&G Expenditure
Auxiliary Enterprises Expenditure
|Total University Expenditures||316,352,000||316,442,900||90,900|
Dr. Shumaker thanked Mike Curtin and his staff for their excellent work. In response to Chair Samuels inquiry about a possible budget cut, Mr. Curtin advised that the university had a strategy to make any necessary reallocations.
Mr. Porter made a motion, which Mrs.Cobb seconded, to
Approve the President's recommendation that the Board of Trustees approve the proposed University operating budget for fiscal year 2001-2002 (copy attached).
VI. Action Item: Approval of Revisions to Article 6.7 of the Redbook
Dr. Shumaker reported that Section 6.7 of the Redbook details procedures for nonacademic disciplinary issues and asked Dr. Denise Gifford to share information regarding the requested change. Dr. Gifford said the Student Government Association reviewed the document, and had requested some modifications, to ensure uniformity. She further advised that an external consultant supported the recommendations. The document incorporates the Student Government Association's and the consultant's recommendations. University Legal Counsel has also reviewed. Mr. Bridgeman made a motion, which Mrs. Snowden seconded, to
Approve the President's recommendation that the Board of Trustees approve the proposed revision of the Redbook, Chapter Six: Student Government and Student Affairs Administration, Article 6.7: Nonacademic Disciplinary Procedures (copy attached).
VII. Action Item: Approval of Institute for Bioethics, Health Policy and Law
Dr. Shumaker explained the purpose of the Institute was to conduct interdisciplinary research, teaching, and service in the emerging areas of bioethics, health sciences, public health, law and related fields. The Institute will undertake a variety of research activities in fields such as genetics, research on human subjects, public health policy, health privacy and confidentiality, assisted reproductive technologies, access to health care, as well as new medical technologies. The scope of the research will span local, state, national and international venues. Faculty associated with the Institute will analyze the ethical, legal, and social implications of biomedical technology and health services, particularly related to legislative and regulatory policy options as appropriate. The Institute will work closely with the School of Medicine, Brandeis School of Law, and College of Arts and Sciences in sponsored research, conferences, classroom teaching, public service activities, and a range of formal and informal collaborations. Funding will come from endowment and grant support. Mr. Porter made a motion, which Mrs. Cauble seconded, to
Approve the President's recommendation that the Board of Trustees approve the creation of the Institute for Bioethics, Health Policy and Law with a Director assigned by and reporting to the Vice President for Health Affairs/Dean, School of Medicine.
The motion passed unanimously.
VIII. Information Item: Recognition of Dr. Roberto Bolli as Recipient of 2001 American Heart Association
Basic Research Prize
Dr. Shumaker introduced Dr. Roberto Bolli, recipient of 2001 American Heart Association Basic Research Prize. Dr. Shumaker acknowledged this very important distinction as the single most prestigious award bestowed by the American Heart Association to a cardiovascular scientist. Over 20,000 members compete every year; Dr. Bolli joins an impressive list of past winners.
Dr.Bolli thanked the Board for inviting him to the meeting, and advised that he is honored to be working with the University of Louisville.
Dr. Shumaker showed the Board members the June 25, 2001 cover of Newsweek which had an interesting article, "How Technology Will Heal Your Heart," and invited the Board to read the article. The article describes the profound impact of the technological revolution on health related issues, detailing the many new advancements on the horizon.
IX. Presentation: Dr. Mark Rothstein: Institute for Bioethics, Health Policy and Law
Dr. Shumaker introduced Dr. Mark Rothstein, recruited to the School of Medicine at the same time UofL recruited his wife Laura as Dean of the Brandeis School of Law. Dr. Rothstein expressed his appreciation to Dr. Shumaker and the University of Louisville.
Dr. Rothstein explained that the purpose of the Institute was to conduct interdisciplinary research, teaching, and service in the areas of bioethics, health sciences, public health, law and related fields. Currently, the Institute had a staff of five faculty, and by the end of the summer, expected to have two additional, with a hope of increasing the size of its faculty in the future. Dr. Rothstein described plans for various projects, e.g., a campus-wide health policy and bioethics listserve to recruit more faculty involvement, monthly speakers series, a quarterly newsletter in September, a conference in October 2001 and May 2002. He reported that, to date, the Institute had competed successfully for $3.8 million in NIH grants, with an additional $1.7 Million pending NIH review.
Dr. Shumaker thanked Dr. Rothstein for his informative presentation on the exciting work being done in the School of Medicine.
X. Information Item: COSFL Position Paper on University Governance
Dr. Shumaker asked Dr. Feldhoff to share information regarding the very significant statement recently adopted by the Faculty Senate regarding the Statement on Governance of Colleges and Universities, as jointly formulated by the American Association of University Professors, the American Council on Education, and the Association of Governing Boards of Universities and Colleges in 1966. Dr. Feldhoff reported that Dennis Hall, now chair of COSFL, helped develop this statement, which all state university senates have passed. Dr. Feldhoff advised that Dr. Hall will send it to the CPE for the Fall 2001 trustees conference. Trustee Feldhoff hoped the Board of Trustees would take a leadership position in the state to endorse the statement in principle. He also advised that he would like the Board's Academic and Student Affairs Committee to review it at the next meeting. Dr. Shumaker expressed his support for the statement.
XI. Report of the President
Dr. Shumaker asked Dr. Gene Gilchrist to give brief summary of the ULAA budget. Dr. Gilchrist reported that the ULAA Board of Directors approved the proposed operating budget for 2001-2002 earlier this month. He stressed that the document was the result of a thorough effort of a broad team of individuals all across campus, i.e., the Vice President for Finance & Administration Office, Audit Services, the Athletic Director's Office and others. Dr. Gilchrist reported the revenue plan was aggressive but realistic. The expenditures plan projects a slight increase (6/10 of 1%). Dr. Gilchrist noted a system for monthly reporting of variances was in place, which included the Athletics Director. Also, he discussed quarterly reporting with the President and other key administrators.
Dr. Shumaker expressed confidence in the budget and the new process. In response to Mrs. Snowden's request for details on this subject, Dr. Shumaker offered to present further details at the Trustees Finance Committee meeting in July.
Dr. Shumaker shared the press kit Rae Goldsmith and her staff prepared and asked Ms. Goldsmith to comment. Ms. Goldsmith stated that her office mailed the press kit to 150 national health reporters, including the reporter who wrote the Newsweek story on the heart issues that Dr. Shumaker mentioned earlier.
Dr. Shumaker acknowledged the leadership of two outstanding trustees whose terms expired June 30, 2001. Dr. Shumaker presented Mrs. Ann Ford Cobb and Mr. T. William Samuels, Jr., with small tokens of appreciation and read resolutions in their honor:
ANN FORD COBB
WHEREAS , Ann Ford Cobb has served the University with distinction as a member of the Board of Trustees since 1997;
WHEREAS , in her capacity as a member of the Board, she served faithfully and well on various standing committees of the Board, including the Finance Committee, the Student Affairs Committee, the Academic Affairs Committee (serving as chair 1997-2000), the Academic and Student Affairs Committee, and the Trustees Award Committee (serving as chair 2001), and the Personnel Committee;
WHEREAS , because of her many talents, she also served on various special University and Board Committees, including the 1997 Search Committee for Vice President for Health Affairs; and the hoc Committee on Compensation
WHEREAS , she willingly served on the Board of Directors of University affiliated corporations, including the University of Louisville Foundation, Inc. Property Committee, the University of Louisville Research Foundation, Inc., the Foundation Development Committee, and ULH, Inc.;
WHEREAS , her service to the Louisville community has been extraordinary in various areas including economic development, the arts and sciences, family agencies, and planning and development--all of which have indirectly benefited the University;
WHEREAS , she has given her full and loyal support to the University, thereby winning the admiration, affection, and respect of her fellow Trustees.
NOW THEREFORE BE IT RESOLVED , that the Board of Trustees of the University of Louisville hereby express its sincere admiration and deep appreciation to Ann Ford Cobb for her hard work and outstanding performance as a member of the Board of Trustees from February 1997 to June 2001; and
BE IT FURTHER RESOLVED , that a copy of this Resolution, appropriately signed, be presented to Mr. and Mrs. Cobb.
Mrs. Cobb received a standing ovation. She said she considered it an honor and a privilege to serve on the Board and asked the remaining Board members to keep up their good work.
T. W. SAMUELS, JR.
WHEREAS , T. W. Samuels, Jr. served the University of Louisville with distinction as a member of the Board of Trustees since 1995;
WHEREAS , his fellow members of the Board of Trustees, recognizing his leadership abilities, elected him Treasurer of the Board in 1997, Vice Chairman of the Board in 1988, and Chairman of the Board in 2000;
WHEREAS , in his capacity as a member of the Board he has served faithfully and well on many standing committees of the Board, including: the Executive Committee, the Finance Committee (serving as chair 1996-97 and 1997-98), the Personnel Committee, the Academic Affairs Committee, the Audit Committee, and Trustees Award Committee;
WHEREAS , he willingly served on the Boards of Directors of a wide range of affiliated corporations, including: the University of Louisville Research Foundation, Inc., and the University of Louisville Athletic Association, Inc.;
WHEREAS , he has served the University in other key roles throughout his tenure on the Board by virtue of his membership on various special university and board committees, including: Board of Trustees liaison to the Board of Overseers, the 1996 Provost Search Committee, and the 1999 Committee Search for Director of Internal Audit (serving as co-chair);
WHEREAS , he has provided invaluable support to the University and its programs in the development area by serving on the University's Bicentennial Campaign Committee, and
WHEREAS , he has proven his loyal and enthusiastic support to the University for many years and has won the admiration and respect of all the Trustees.
NOW THEREFORE BE IT RESOLVED , that the Board of Trustees of the University of Louisville hereby expresses its deep appreciation to Mr. T. W. Samuels, Jr. for his hard work and outstanding performance as a member of the Board of Trustees from July 1995 to June 2001; and
BE IT FURTHER RESOLVED , that a copy of this Resolution appropriately signed, be presented to Mr. and Mrs. Samuels.
Chair Samuels expressed a great pleasure in serving the Board, citing that it had been a wonderful experience. He noted the excellent leadership and staff at the University.
Mr. Bridgeman made a motion, which Mr. Mulloy seconded to adopt the above resolutions for Mrs. Ann Ford Cobb and Mr. T. W. Samuels, Jr. as actions of the Board of Trustees. The motion passed unanimously.
XII. Executive Session
Chair Samuels asked for a motion to go into executive session to discuss personnel matters and litigation. Mrs. Cauble made a motion, which Mr. Owens seconded. The motion passed unanimously.
XIII. Open Meeting Reconvenes
Chair Samuels reconvened the open session at 5:30 p.m. Chair Samuels advised that the Board of Trustees met during executive session to discuss the evaluation of the President. The Board recognizes President Shumaker's performance as extraordinary, noting that President Shumaker attracts outstanding faculty and administrators. Chair Samuels shared the following:
Summary of Evaluation
For John W. Shumaker
June 25, 2001
The Board of Trustees reviewed the performance of President John W. Shumaker for the period of 2000-2001. The Board praised Dr. Shumaker for the excellent leadership he provided the University and noted several accomplishments during the past year that moved the University significantly toward its vision of becoming a nationally prominent metropolitan research university.
- For the first time in history, UofL under the leadership of President Shumaker has achieved all eight of the CPE/EEO employment and student diversity goals-the only state university to achieve all.
- Through the implementation of the Blue Ribbon Commission Report on Reallocation and Reinvestment, UofL transferred six of its academic programs in its School of Allied Health Sciences, while retaining Expressive Therapies because the program has potential for national recognition. Dr. Shumaker's strategic action allowed the University to close its School of Allied Health with the assurance that other colleges will continue to produce allied health professionals to meet the community's needs.
- UofL has closed the salary gap for faculty compensation by 4-6%, according to professorial rank, and upon completion of the staff salary study, President Shumaker expects to make significant strides in improving compensation for staff.
- With Dr. Shumaker's leadership, UofL has become a crucial component in economic development for the city, state, and region. UofL's partnership with LMCDC has recruited millions of dollars to biopark initiatives.
- President Shumaker has reached out to President-Elect Lee Todd at UK to initiate collaborative proposals that advance the interests of the state's two research universities, as well as all Kentuckians.
- During the past 18 months, UofL's Philanthropic Cash flow reached $77.5 Million - a record total during Dr. Shumaker's presidency.
With assistance from his outstanding senior executive leadership team, the President has moved the University significantly toward the Board's goal of national prominence. The Board recognizes 2000-2001 as the President's best year and as truly exceptional.
Also, the Board noted the generous support of Lucy C. Shumaker for the University's initiatives. The Trustees express their deep gratitude for the dedicated service she provides as Dr. Shumaker's partner and for the warm and gracious way she represents the University of Louisville to our many friends and supporters.
Mr. Green made a motion, which Mr. Bridgeman seconded to approve the following recommendation:
RECOMMENDATION REGARDING THE PRESIDENT'S GOALS
The University Board of Trustees hereby requests the University of Louisville Foundation, Inc. to make supplementary payments to the President for achievement of annual goals set by the Board of Trustees in an amount not to exceed twenty-five percent (25%) of the President's total salary for 2000-2001, subject to auditor's verification; and
The Board of Trustees further recognizes the following strategic one-time goals and establishes annual performance goals for 2001-2002:
Stragetic One-Time Goals Endorsed by the Board (already established):
- Phi Beta Kappa Candidacy
- Phi Beta Kappa Chapter Approved
- Association of Research Libraries
- NCI Cancer Center Designation
- Order of Coif
New Annual Performance Targets Established by the Board for the 2001-2002 Fiscal Year
- Increase institutional philanthropy, without the use of the Bucks for Brains Program, and continue the emphasis on the African American Chair Initiative: $45 Million
- Launch capital campaign for the Brown Cancer Center and recruit 25% of total campaign gifts: $20 Million
- Increase total federal obligations (grants and contracts) - excluding student loans but including federal financial aid awards to: $42 Million
- Secure legislative and philanthropic support for third HSC Research Building, and
- Generate matching funds for Research Building on Belknap Campus: secure $16.4 Million
The motion passed unanimously.
RECOMMENDATION REGARDING THE PRESIDENT'S COMPENSATION
At the request of the compensation committee, a consultant reviewed the President's compensation as it relates to national norms. The review of competitive pay practices at comparable universities showed that Dr. Shumaker's reported salary is very close to the 50th percentile. The "average" annual incentive award for college presidents of comparable universities is 20% of salary. Dr. Shumaker's maximum incentive award is 25% of salary -well within competitive practices. Dr. Shumaker's retirement income is markedly lower than competitive practices. Accordingly, the consultant recommends that the President be provided with a "restoration plan" to restore benefits otherwise forfeited due to IRS limits on qualified plan contributions and discontinue support for the tax deferred life insurance benefits, and because the annual contribution as a percent of pay is low.
Mr. Green made a motion, which Mr. Porter seconded, to approve the following recommendation:
That the President receive a merit increase for 2001-02 of six (6) percent in recognition of his exceptional performance during the past year; and
That the Board of Trustees request that the UofL Foundation take action to provide for the following in lieu of the supplemental $1 Million split dollar life insurance policy to which premiums shall be discontinued:
If Dr. Shumaker remains with the University as its President until June 30, 2008, he will receive a supplemental retirement benefit of $150,000 per year for 10 years certain. In the event Dr. Shumaker becomes totally and permanently disabled prior to retirement, he will vest in the supplemental retirement benefit. In the event of Dr. Shumaker's death prior to age 65, the present value of the supplemental retirement benefit (as defined by the annuity carrier) will be paid to Dr. Shumaker's beneficiary. In the event Dr. Shumaker does not remain with the University as its President until June 30, 2008 (other than due to death or disability), the supplemental retirement benefit is forfeited; and
That the supplemental retirement benefit will be funded through a single premium deferred annuity owned by the Foundation.
The motion passed unanimously.
There being no further business, Mr. Porter made a motion, which Mr. Green seconded to adjourn the meeting at 5:50 p.m. The motion passed unanimously.