Pol-Annex for Reporting Severe Weather to the Louisville Office of the National Weather Service

policy Annex for Reporting Severe Weather Louisville Office National Weather Service modified Fri Jan 31 2020 11:00:08 GMT-0500 (Eastern Standard Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Annex for Reporting Severe Weather to the Louisville Office of the National Weather Service

EFFECTIVE DATE

January 28, 2013

POLICY APPLICABILITY

This policy applies to the University Community (administrators, faculty, staff, and students).

POLICY STATEMENT

Introduction and Assumptions

During a situation where severe weather has impacted the university (on any campus) a report should be made to the Louisville Office of the National Weather Service. This information provides historical information to the university and also assists the Weather Service in classifying and defining storm impacts.

Conditions Warranting Reporting

The following weather conditions should be reported to the Louisville Office of the National Weather Service (NWS):

  • Tornados or Funnel Clouds
  • Damaging winds (i.e., winds that blow down trees, power lines, etc.) or winds greater than 50 mph
  • Hail that is nickel size (0.88”) or larger
  • Flooding of buildings or major roadways
  • Major snowfall or ice accumulation


Reporting Methodology

Reporting weather conditions as outlined above shall be made by email or phone. If the weather conditions have the potential to cause loss of life or injuries should be reported via phone if possible.


Department Actions

Department of Environmental Health and Safety (DEHS)

The Department of Environmental Health and Safety is the primary notification unit for severe weather for the University. Even though information may be obtained from other units, the Assistant Director of DEHS will notify the NWS. Once the primary notification is made, the Assistant Director of DEHS will notify the other persons with notification responsibilities to prevent duplication of the report.

Vice President for Business Affairs

The Office of the Vice President for Business Affairs (VPBA) is the secondary notification unit for the University. The Senior Project Manager is the responsible person for notification if the primary person is unavailable. Once the notification is made, the Senior Project Manager will notify the other persons with notification responsibilities to prevent duplication of the report.

HSC Bio-Medical Engineering

Bio-Medical Engineering is the third notification unit for the University. The HSC Emergency Management Coordinator is the responsible person for notification if the primary person is unavailable. Once the notification is made, the HSC Emergency Management Coordinator will notify the other persons with notification responsibilities to prevent duplication of the report.



RESPONSIBILITIES

Units with Assigned Responsibilities

Environmental Health and Safety
Vice President for Business Affairs
HSC Bio-Medical Engineering


ADMINISTRATIVE AUTHORITY

Executive Vice President and University Provost

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

University of Louisville Police
Floyd Street Parking Garage
Louisville, KY 40292
502.852.7236
uoflpolicechief@louisville.edu

HISTORY

Version 1.0 effective January 28, 2013

Revised Date(s):

Reviewed Date(s):


The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.