Project status reports indicated no current major issues in meeting the timeline and project plan.

Project budget indicated small changes to reflect current actual expenses and projections for PeopleSoft consulting.  The base budget for 2002-03 was presented in outline that proposed a total of about $3.25M ($860K in one-time monies and $2.4M in CAR-equivalent funding).  The ongoing structural problem in the budget was again noted:  none of the continuing monies required by the implementation and operation of the PS system have been built into the university's CAR budget.  In addition to the expenses already proposed, members noted additional costs that would include CTP consulting continuation (to be decided by 5/30) beyond 6/30; post-production support for the Financials GL-AP-PO production, projected to required 2 consultants for 2 months for a total of about $100K; and PS consulting (functional analyst) support for the development of the PS budget module.  Members noted that other projects and requirements have not yet been listed, but an overall minimum requirement of about $5M is expected.  Until the university budget is definite, it is not possible to make any determination on the priority of items proposed.

Document imaging proposal for the replacement of the Bluebird system is based on review of two available software systems.  The current Bluebird maintenance contract ($72K) is due for renewal 10/1/02, which sets the latest date for a decision on system replacement this year.  If the new software is financed over five years (~$350K base cost, plus implementation and consulting), annual outlay will be about $163K (or $91K more than the current Bluebird cost per year).  The recommended system is compatible with PSver8 and offers workflow, version-independent integration with PS functions, electronic forms extracts, full text indexing and improved security.  OCR features are available through a third-party solution.  The proposal included an imaging conversion timeline for 6/3/02 through 11/15/02.

E-provisioning has been making steady if slow progress.  A few remaining issues have to be resolved to expedite the rest of the impelementation, but the student e-mail issue (generation of accounts for new admits) has been resolved.  When this phase of the e-provisioning project is complete, the system will afford "zero-day" start and stop for user accounts across the board and a complete foundation for the "single sign-on" process.