PeopleSoft SAS/HRMS Implementation

Quarterly Report
April-June 1999

System deployment and implementation

• Continued planning, design, and data conversion activities to implement systems.
• Implemented new system modules:
• Financial Aid -- April 1999.   Implementation included successful processing and notifications for 13,102 awards (more than $30 million) to 6,671 individuals.
• Admissions (all Graduate and Undergraduate elements) -- May 1999.
• Student Records-Program Plans -- May 1999.  Implementation included successful conversion of 130,000+ current student records.
• Student Records-Earned Hours -- May 1999.
• Medical Admissions -- June 1999.
• Continued development and testing of Payroll module.  First pay date from the new system will be July 9.

• Prototyped direct billing, applicant tracking and faculty tenure-tracking modules.
• Continued system security analysis and identification for end users' needs.
• Worked with IVR vendor Epos to implement new Touchtone system for use beginning in July.
• Continued software development and technical adjustments to operating platform to accommodate Touchtone/IVR, Web forms and access, and general system improvements.
• After university contract for PeopleSoft Financials/Advancement/Grants&Contracts modules, worked with CTP to schedule and complete initial "Scope" analysis of limited implementation of Financials modules for budgeting use.

Staffing and training

• Recognized dedicated service of project team, CTP consultants and PS representatives at two special events celebrating two years of work.
• Bid farewell to CTP project leads Walter and Donna as each left for new assignments elsewhere.
• Trained advising staff and others for changeover beginning in July.
• Continued PeopleSoft orientation programs for academic and support units.
• Continued participation in PeopleSoft Higher Education special-interest group.

Issues

• The inelastic timeframe for implementation continues to require intensive, detailed project planning and heavy demands on team and end user staff, including overtime and holiday work.
• Timely receipt of system modifications and improvements from PeopleSoft must be insured for scheduled implementation to be completed.

Activities for July-September 1999:

• Implement Student Financials
• Implement Law School Admissions
• Implement Benefits Administration
• Begin training for Applicant Tracking
• Continue end user training
• Coordinate Financials implementation planning