PeopleSoft SAS/HRMS Implementation

Quarterly Report

July - September 1998

System prototyping and deployment

• Continued initial deployment specifications and user testing, data conversion and interface installation in preparation for module implementation, beginning in November 1998
• Initiated and completed Medical School prototyping for admissions and student records
• Implemented Course Catalog database for production
• Continued functional testing in all modules
• Installed and tested JetForm software for decentralized printing and forms design
• Developed specifications for personal data and demographic database conversions
• Implemented AutoSys (automated client/server job scheduling) and MQ series messaging
• Designed specifications and programming for payroll interfaces to financial systems
• Established revised project implementation schedule to accommodate scheduling and registration in 2000 Spring semester
• Continued data conversion and interface installation for implementation

Policy and operational issues

• Continued timely issues resolution and frequent communication with all project sponsors, constituency senates, and project stakeholders

Training and knowledge transfer

• Continued PeopleSoft training for technical and functional staff members
• Established training and system security work group for development and implementation of a campus-wide training program
• Continued participation in PeopleSoft Higher Education special-interest group

Staffing

• Continued positive and constructive consulting arrangements with Cambridge Technology Partners

Issues

• Planning and staffing for the Release 7.5 upgrade in the first quarter 1999 continue to be reviewed for successful, efficient installation, testing and implementation of the new version.
• Information about the system requirements and functionality needs to be circulated more broadly on campus in preparation for implementation of modules beginning in November 1998.

Activities for October-December 1998:

• Continue planning, design and conversion activities to prepare for system implementation
• Implement Admissions/Student Prospecting module for production
• Begin parallel testing for payroll module
• Prepare for installation of PeopleSoft Release 7.5
• Acquire and implement interactive voice-response/TouchTone system for registration
• Develop and implement campus-wide training program for functional users
• Continue timely review and resolution of policy and operation issues
• Establish a transitions advisory committee to review and critique plans for campus information program