PeopleSoft SAS/HRMS Implementation

Quarterly Report -- January-March 1998

System prototyping and development

• Completed seventeen weeks of system prototyping for Human Resources and Student Administration modules
• Identified and began negotiating contract with the vendor for a new interactive voice response (IVR)/Touchtone system to be installed in June 1998
• Examined data conversion and interface issues needing resolution through the technical discovery process before the system goes into production
• Reviewed university-wide data administration and control; organized a group to oversee data integrity, consistency and optimal utility issues
• Established a timeline and plan for student-administration data conversion from legacy systems
• Initiated post-prototyping implementation planning process

Policy & Operational Issues

• Continued timely review and resolution of policy and operation issues
• Worked with the Office of the Internal Auditor to establish a plan for timely resolution of control issues

Training and knowledge transfer

• Reviewed and allocated PeopleSoft training unit (i.e., tuition allowance for PeopleSoft courses) to assure effective knowledge transfer
• Participated in the PeopleSoft Higher Education Special Interest Group mid-year conference

Staffing

• Completed the Student Administration technical team
• Hired CBPA/CIS co-op student (30 hours/16 weeks) as reports and programming assistant for Student Administration prototyping

Issues

• Professional school participation in all phases of the implementation project continues in negotiation with HSC units.

Activities for April-June 1998:

• Continue and complete system prototyping for the foundation phase by May
• Continue and complete post-prototyping implementation plan
• Begin initial implementation activities, tasks and dependecies
• Continue timely issues resolution and frequent communication with all project sponsors, constituency senates, and project stakeholders.