PeopleSoft SAS/HRMS Implementation

Quarterly Report--October-December 1997

• Initiated public phase of the project with a kick-off luncheon for 300 project sponsors, team members and campus community leaders
• Identified two stages of the implementation, foundation and enrichment, to differentiate the goals and objectives of the project's timeline
• Resolved budget issues concerning implementation timeline and goals
• Contracted with Cambridge Technology Partners for implementation consultancy
• Established regular meeting times for advisory committees
• Implemented communications plan with WWW site and direct communication via team minutes, campus-wide e-mail distributions, and individual e-mail Q&A through a PROFS service account
• Opened the project issues database for public review and comment via WWW to assure systematic and open review of system issues
• Began data administration discussions to standardize data coding structures across campus
• Relocated project team offices and conference rooms to dedicated space in Miller IT Center
• Continued PeopleSoft training support for key technical and functional personnel
• Hired two additional technical support persons for the project team
• Set up dedicated space for prototyping sessions in Miller ITC 206-207
• Initiated workstation support team to bring key users on to Phoenix server
• Began Scope phase 11/5 in meetings with key administrators, campus sponsors and team members; completed Scope phase with general report and milestone session, 11/25
• Began Business Process Prototyping using PeopleSoft Release 6.0, 12/1; prototyping will continue through May 1998
• Installed PeopleSoft Release 7.0 and transferred data to the new structure to avoid interruption of the prototyping process

Issues:

• Recruiting an experienced Oracle database administrator

Activities for January-March 1998:

• Continue business prototyping process
• Continue review and campus discussion of system issues to assure their resolution with due deliberation
• Begin review of technical infrastructure support requirements
• Continue to update all project sponsors, constituency senates, and project stakeholders.

Posted 01/08/98