PeopleSoft SAS/HRMS Implementation

Quarterly Report--July-September 1997

Milestones since July '97

• Designed logo for project
• Implemented Web site at http://www.louisville.edu/orion/
• Planned for Project ORION kick-off event October 1, 1997
• Signed letter of intent for implementation partner
• Attended PeopleSoft Users Conference
• Received appointments to the SAS and HRMS Project Advisory Committees and held introductory meetings with each
• Installed integrated Human Resources/Student Administration application software
• Continued implementation planning
• Completed initial Oracle training for database administration staff
• Continued PeopleSoft training for technical and HR functional staff
• Began data analysis of common HR/SA data elements

Modules:

These PeopleSoft modules will be implemented at the University of Louisville. They will be brought into foundation-level production over a twenty-four month period; their functions and service levels for the university will be refined in an enrichment phase during 2000-2002.

• Campus Community provides shared biographic, demographic, and address data to all modules.

Student Administration:

• Recruiting and Admissions provides definition of program-based admissions requirements and processing where each program may have separate requirements, calculations, and admissions processes.

• Financial Aid supports the local management and awarding of Federal aid, departmental aid, or scholarship programs.
• Student Financials provides automated billing and records for tuition, fees and other student charges.
• Student Records provides support for automating the student records maintenance process. This module includes touch-tone registration, grading and class roll support functions for faculty, and other student record services.
• Academic Advisement provides an automated degree audit.

Human Resources Management: The Human Resources Management System provides base system functionality (security, table setup, Workflow, Effective-Dated actions), position management, base benefits, applicant tracking, training, and Non-Resident Alien 1042 processing.

• Payroll provides base payroll processing, which includes automated check cancellations, retroprocessing for pay and benefits, and both on and off-cycle check processing.
• Benefits Administration provides support for automated event maintenance and open enrollment.
• Time & Labor provides the decentralization of time entry and on-line access to labor distribution of entries made through this module.

Budget: Posted at URL http://www.louisville.edu/orion/budget.htm.

Issues:

• Consultant's estimate for implementation services is $3.3 million. Our budget includes $2.1 million

Activities for Next Quarter:

• Begin and complete Scope Phase with Cambridge Technology Partners
• Begin Campus Community/Academic Structure Business Process Prototyping
• Begin Human Resources Business Process Prototyping
• Begin identification and resolution of issues
• Install Version 7 PeopleTools
• Secure housing and local transportation for implementation partners
• Update all project sponsors, constituency senates, and project stakeholders.

Posted 10/28/97

Project ORION Overview