Face-to-face proctoring allows the student to take exams in a quiet setting at a convenient location instead of coming to UofL’s campus. This process requires the student to obtain a proctor on their own. You will then work directly with the proctor in order to distribute and receive the exam.
What are my responsibilities as an instructor?
- Notify students of the proctored exam requirement prior to registration.
- Include the following statement in both the course listing in the Schedule of Courses and in your syllabus: “This course will have [number of proctored exams/projects] proctored exams. Students may incur a fee depending on the proctor selected.”
- Note: SACS requires students be informed of any fees associated with the verification of student identity, such as proctoring fees, prior to registering for the course.
- Inform students about their responsibilities as listed below. See Student Responsibilities for a complete list.
- Students must identify a suitable proctor according to specific guidelines;
- Students must provide the proposed proctor with the Eligibility and Responsibilities Agreement Form [PDF]. Proctors must complete and submit this form to the Instructor to be approved as a proctor;
- Students must schedule the exam with the proctor or testing center, during the approved exam time frame;
- Students must pay any associated fees with the proctored exam, including the mail tracking fee if required.
- Verify the student’s proctor choice upon receipt of the completed Proctor Eligibility and Responsibilities Agreement Form [PDF] to be completed by the chosen proctor.
- Inform both proctor and student of approval or denial of the proctor. See Securing a Suitable Proctor to learn what qualifies.
- Complete and email your Exam Instructions [PDF] to approved proctors. Send examinations only to the proctor's approved business email address. If the proctor's business email address is a Yahoo, Gmail, Hotmail, or other similar free email address, the student will need to provide documentation that this is the proctor's business email address, such as a business card or letterhead.
- Provide the student with the exam instructions and any additional information your course may require.
- Provide student with the necessary proctor forms (or links to forms) listed below.
- Submit the exam to the proctor along with any specific test-taking instructions, including the Student Code of Conduct – Academic Dishonesty [PDF] documentation.
- Determine appropriate action if there is an incident regarding academic integrity;
- Give permission to reschedule the exam if it is to be outside the scheduled exam dates:
- Determine whether the exam can be taken outside the scheduled dates
- Provide access to the exam accordingly
- Provide the student with their grade in a timely manner;
- Keep documentation and paperwork for proctored exams and proctors.