Terms and Conditions of Employment

(all dates are tentative and may be subject to change)


Length of the Position Although orientation does not occur until the summer, there are many events and training experiences during the spring semester that you are required to attend.  The live-in period of this position begins May 6th and ends the first week of July 2015.  SOSers are also required to work some transfer orientation sessions, Welcome Week events, Accolade, Campus Preview Day.  In the Spring semester SOSers are required to volunteer 2 hours weekly (in a block) in the Admissions Office and complete a total of 10 service hours as part of a team with partnering community organizations.

Required Commitments: SOSers selected for the 2015 summer will be responsible for the following commitments.  Please discuss any conflicts with Shannon McGinnis.

  1. Thanksgiving Kickoff – Your first official event as an SOSer is Thursday, November 20th, 6:00pm –9:00pm – come meet your new teammates!
  2. SROW Retreat– To get to know each other better before we attend the conference (see below), we will have an overnight retreat.  The retreat date is January 9-10, 2015.
  3. SROW – This orientation conference that meets March 26-29, 2015 is a great way to get fresh ideas for our orientation program. Attendance is mandatory (unless given permission by SOS supervisors- permission will be given on a case by case basis). All registration, hotel, and most food costs will be covered by Orientation.  SROW 2015 will be in Murray, KY at Murray State University.
  4. Skit Practice–In order to prepare for Orientation, we will have mandatory skit practice every Tuesday and Thursday from 4-5 p.m. beginning January 8th.  Keep this in mind when building your class schedule. THIS IS A SET TIME.
  5. Orientation Class- You will be required to enroll in ECPY 355: Developing Campus Leadership for the Spring 2015 semester. It is a 3 credit hour course.
  6. Training Weeks – Training weeks will be held Wednesday, May 6th – Wednesday, May 20th.  Training weeks include all evenings, most weekends, and one overnight retreat.
  7. Orientation Sessions– Each SOSer will be required to work all freshman orientation dates and some transfer orientation sessions.  (See Important Dates).
  8. On-Campus Residence Hall – all staff members are required to stay overnight in the designated residence hall during training week and the evenings before and during orientation sessions.
  9. Welcome Week – SOSers are required to work several of the events for this program which occurs the week before classes begin.  Programs are held Wednesday through Sunday, time TBA.

    Time Off in the Summer- SOSers will be given a schedule of assigned tasks, but are expected to be available at all times during orientation.  Any time-off must be discussed with Shannon McGinnis.

    Outside Employment- Unless arrangements are made ahead of time, no other employment is allowedthat would conflict with any orientation commitments.

    Academic Work -You cannot take courses during Summer session 1 or 2.

    Compensation and Benefits

    1. Each SOSer will be paid on a monthly basis. Over the course of the summer, you will make $1500.00, before taxes and appropriate deductions.
    2. All meals will be provided during Orientation sessions and most meals during training weeks.
    3. 3. Meal stipend will be provided for the summer.
    4. Double Room on-campus will be provided during training and Orientation sessions.
    5. All expenses paid to Southern Regional Orientation Workshop excluding some meals.
    6. Staff Shirts, nametags, and backpacks will be provided.
    7. Significant leadership experience.
    8. Opportunity for developing professional relationships with faculty, staff and students.
    9. Other surprise items when appropriate.


    ¨     Assistance to new students and parents

    1. Welcome new students and parents to UofL and assist them with orientation check-in.
    2. Develop a rapport with new students and parents, especially with those in the small groups as well as others with whom he/she comes in contact.
    3. Help to make new students assimilate, feel welcome, and get involved with the UofL community.
    4. Be accessible and willing to assist with any information needs of parents and students throughout each orientation session.
    5. Prepare and conduct well-organized and thorough small group meetings and/or campus tours for new students and their parents.

    6.  Serve as an academic and social role model at all times.

    ¨     Educational Duties

    1. Complete all training and requirements.
    2. Enroll in the designated section of ECPY 355-02 in Spring 2015.
    3. Communicate information to students about academics resources and student activities/services available at UofL.
    4. Assist students with their understanding about academic requirements.
    5. Educate students about their responsibilities at UofL by explaining university policies and procedures.
    6. Help students understand all logistical information in order to ease their transition into university life at UofL.
    7. Maintain required GPA.

      ¨     Administrative Responsibilities

      1. Attend alltraining sessions, meetings, skit practices, etc.
      2. Be punctual in Orientation activities including training sessions, meetings, and orientation sessions.
      3. Complete all logistical tasks as requested by the Orientation staff to ensure the program proceeds smoothly and effectively.
      4. Maintain regular communications with Orientation supervisors and discuss with them situations that warrant their attention or action.
      5. With a positive attitude, participate in all assigned duties of Orientation fully and take initiative with unanticipated tasks or problems.
      6. Assist presenters at scheduled programs, meetings, and sessions throughout orientation
      7. Be supportive of all members on the Orientation staff.
      8. Complete staff assignments and evaluation reports of the Orientation process.
      9. Respond appropriately to feedback and program evaluations.

      10.  Fulfill 2 hour per week office hour commitment in Spring 2015.

      11. Remain flexible at all times. Last minute as well as major programmatic changes may occur at any time.

      ¨     Accountability

      Failure to complete responsibilities and inappropriate conduct may result in a warning, probation, or removal from staff.