Business Office
The Business Office provides guidelines and forms on this site to assist those who need to conduct business with the University of Louisville School of Music. Faculty, staff, students, contractors, and individuals may also email or call (502-852-0521) Paul Detwiler, Unit Business Manager for the School of Music, for a response, typically within one business day. This assistance is open to anyone that needs to conduct business with the University of Louisville.
Please keep in mind that SALES TAX WILL NOT BE REIMBURSED TO YOU. Our Tax Exemption Certificate is available on this site.
Download Adobe Reader to view and type onto many of our forms.
1. Complete a Form
| Forms (click on name to fill form) |
Example or Information |
How the form is used |
| Disbursement | EX or INF or list of uses | Bills for school to pay |
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Training "outside" students under an agreement Contract to pay a performer or professional musician |
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Internal University Transfer (IUT) transfers money between departments |
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New Hire - Computer Password Instructions Background Check Authorization Foreign National Payment Forms |
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Hiring Instructions for New Employees How to get your ID and passwords A criminal background check is required for every new employee Hire a foreign national for a short time with a Business Visa |
| GTA/Fellow Insurance (due July 15th) | Add graduate student insurance | |
| Reinstate Direct Deposit | Renew bank deposit location | |
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Hiring someone that has worked at the university within last 6 months Rent rooms and/or services |
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Personal Service Contract
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Example |
How do I buy something for the school? Contract a professional to do work For school to reimburse you for valid expenditures on behalf of the school
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Present to vendors in order to not pay sales tax for university purchases To request leave time Report P&A staff use of vacation and sick leave To be paid for your work |
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Travel Policies
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Report Travel expenses Egencia web setup Egencia website Before leaving for another country Student travel, participation and release form Pay for a pianist |
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| FW-9 Form | Vendor number request | |
2. Save your completed form and print it.
3. Sign and date your form.
4. Send the signed form, and receipts to the Area Coordinator (They will sign and send it to the Business Office if they approve the expense to their budget. They may approve part of the expense.)
View lists: speedtypes, account numbers, your vendor number, action codes,reason codes, stockroom list
Business Card Order Form - you must have your speedtype number ready
Music Calendar of Events and Room Usage
Change of Address
Map of University (Music building is #83 at the top)
Map of Red Spaces in Music Parking Lot
