Business Office
The Business Office provides forms on this site to help serve those who need to conduct business with the University of Louisville School of Music. Faculty, staff, students, contractors and individuals may also email or call Paul Detwiler, Unit Business Manager, (502) 852-0521, paul.detwiler@louisville.edu for a response, typically within one business day. This help is open to anyone that needs to conduct business with the University of Louisville.
Please keep in mind that SALES TAX WILL NOT BE PAID BACK TO YOU. Our Tax Exemption Certificate is available on this site.
Download Adobe Reader to view and type into many of our forms.
1.) Complete a Form:
| Forms (click on name to fill out form) |
Example or Information |
How the form is used: |
| Disbursement | EX or INF or list of uses | Bills for school to pay |
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Training "outside" students under an agreement Contract to pay a performer or professional musician |
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When we do not work during the weekdays Intra University Transfer transfers money between departments |
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New Hire - Computer Password Instructions Authorization for Criminal Background Check Foreign National Payment Forms |
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Hiring a new employee - New Hire Instructions How to get your ID and passwords A criminal background check is required for every new employee To hire a foreign national for a short time with a Business Visa |
| GTA/Fellow Insurance (due July 15th) | To add graduate student insurance | |
| Reinstate Direct Deposit | Renew bank deposit location | |
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To rent rooms and/or services |
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Personal Service Contract |
Example |
How do I buy something for the school? To contract a professional to do work Bills for school to pay you |
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Monthly Leave Report |
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Present to vendors to avoid paying KY sales tax for university purchases To report P&A staff vacation and sick leave To be paid for your work |
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Example of travel form
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Travel expenses to report Expedia web setup Expedia website Before leaving for another country Student travel, participation, and release form Pay for a pianist |
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| W-9 form | ||
Instructions for Vendor Survey
For our foreign-owned vendors NOT in the U.S. or in the U.S.:
W-8BEN - http://www.irs.gov/pub/irs-pdf/fw8ben.pdf
W-8BEN Instructions - http://www.irs.gov/instructions/iw8ben/index.html
Vendor Survey for foreign-owned companies - http://louisville.edu/finance/controller/acctops/forms/foreignvendsurvey.pdf/at_download/file
Instructions for foreign-owned vendor survey - http://louisville.edu/finance/controller/acctops/forms/foreignsurveyinstructions.html
Do you need a speedtype, account number, your vendor number, action code, reason code, Stockroom list? Just click on the underlined name.
2.) Save your completed form and print it.
3.) Sign and date your form.
4.) Mail the signed form (and receipts) to the appropriate Area Coordinator (they will sign and send it to the Business Office if they approve the expense to their budget. They may approve part of the expense.)
Business Card order form - you must have your Speedtype number ready. (Call Paul if you do not know your Speedtype.)
Music Calendar of Events and Room Usage
Rules for the Procurement Card
Map of UofL Belknap Campus (Music building is #69 near Cardinal Blvd. at the left side of campus)
