Kentucky Area Health Education Centers

Student and Resident AHEC Rotations

• Health Professions student eligibility for AHEC rotations is determined by the course coordinator or departmental coordinator.
• Third and fourth year medical students may complete more than the required rotations at AHEC sites (as electives).
• Ever spring, the AHEC Office sponsors an AHEC Fair for all Health Professions students.  Students should attend this fair to determine what sites and community faculty are available in each AHEC area and use this opportunity to speak with AHEC representatives from across the state.
• Students should contact the AHEC departmental coordinator in the department where they are interested in completing their rotation.  The names and phone numbers of all coordinators are available below, in the Student Affairs Office or the AHEC Office.
• The course director determines student eligibility for AHEC rotations.
• The departmental coordinator will provide students with a list of all approved community-based faculty preceptors.
• Once a student identifies a location and community-based faculty preceptor, he/she should contact the departmental coordinator to check on the availability of community faculty.
• Students should never contact a preceptor directly to set up a rotation.  Preceptors often work with students from multiple institutions and depend upon the AHEC coordinators to facilitate the scheduling of students.
• Course directors and departmental coordinators should not refer students directly to AHEC clinical coordinators to set up rotations.
• It is the department’s responsibility to set up and track student requests for rotations to avoid an overlap of two students with the same preceptor.
• Once the location and community faculty are confirmed, students must complete an AHEC Fact Sheet and obtain a signature from the departmental coordinator to be processed by the AHEC office.
• If eligible, students will receive a stipend for housing and/or meals prior to the start of the rotation from the financial affairs office.  (West AHEC and South Central AHEC will issue checks for rotations in their regions.)
• Students must bring a copy of their immunization record, picture ID, student ID and name tag with them to the AHEC site.
• Upon completion of the rotation, the student must complete the AHEC assessment form and return it to the regional coordinator.
• Departmental faculty and staff should work in partnership with the Faculty Affairs Office and AHEC to recruit and maintain an active base of preceptors to accommodate students without burdening existing preceptors.