Past Emails

Past Emails

April 1, 2014

Good Afternoon!

Congrats on being admitted to UofL School of Medicine!

My name is Tony Simms, and I serve as the Assistant Director for Medical Student Affairs at the School of Medicine.  Over the next several months, you will receive quite a bit of information from me regarding housing, White Coat Ceremony, and Orientation.  I am the point person in those areas, so if you have questions please feel free to contact me.

This first email is to let you know that the committee planning your orientation week has created a Facebook group for the ULSOM Class of 2018.  The direct link is https://www.facebook.com/groups/167662340100485/ .  As social media becomes more popular in terms of communicating with others, many classes have resorted to a Facebook group; therefore, we went ahead and created one for your class.

*** Please note that only members of the Class of 2018 (aside from the second year student administrators) will be granted access to this Facebook page.  In order to join, you must request to be added to the group.  From there, the orientation committee will make sure Admissions has you on their list.  If you are admitted, you will be added.

My caveat: please remember that what you put online is public information.  As a medical student, you are creating your "reputation" and we expect you to present yourself in a professional manner.

Another great resource for you is the UofL School of Medicine Medical Student Affairs Facebook page.  We use this for all announcement, upcoming events, posting images and videos, etc.  That direct link is https://www.facebook.com/pages/UofL-Medical-Student-Affairs/118837904858375?ref=hl .

Again, congrats on being admitted!  If you have any immediate questions from me, please do not hesitate to ask.

-Tony

 


 

April 4, 2014

Good Morning,

As you begin thinking about your living arrangements for next semester, please consider a few of the below items…

*The Admissions Office puts together a great list of local apartment complexes.  To view this, please visit the following site:
http://louisville.edu/medicine/studentaffairs/student-services/living-options

*Graduating students, families, and others in the Louisville community ask that we post their houses, condos, and townhouses they are selling.  Many people like renting to medical students because they know your heads are in the books and you will be good tenants.   We have set up a webpage to list these.  (http://louisville.edu/medicine/studentaffairs/student-services/living-options ).  Click on Independent Listings.

*Each year we compile a list of current and incoming medical students who are looking for roommates for the upcoming academic year.  If you fall in this category and want your name and contact information to be included in the list, please go to this site (https://docs.google.com/spreadsheet/viewform?usp=drive_web&formkey=dExHeXc4WlU1azN2Nk8xbzVsS2FEMUE6MQ#gid=0 ) and fill in the appropriate information.

***Your submissions will be open all current and incoming medical students.  To view all of the submitted responses, please visit https://docs.google.com/spreadsheet/ccc?key=0AkybgCxuBFMWdExHeXc4WlU1azN2Nk8xbzVsS2FEMUE&usp=drive_web#gid=0 .  Students will only be able to view this form - not edit.  If you fill your vacancy or need to be removed from this list, please contact me and I will remove you.

Throughout the year, several real estate agents sponsor different SOM events – including Match Day, College Cup, Field Day, etc.  If you need any of those real estate agents contact information, please let me know.

If you have any questions, please feel free to contact me.

Thanks

Tony Simms

 


 

May 20, 2014

Dear Incoming Medical Student:

Congratulations on your acceptance to the University of Louisville’s School of Medicine!  The upcoming year will be exciting, and we would like to begin the year by officially welcoming you at the White Coat Ceremony.  This event will begin a week of orientation activities, followed by your first week of classes.  The White Coat Ceremony is an excellent opportunity to celebrate the beginning of your medical career, meet your classmates, and receive your white coat.

 

The White Coat Ceremony will be Sunday, July 27, 2014 at 3:00PM.  Please be sure to arrive no later than 2:15PM so that you can obtain your coat and form an alphabetical line for the processional.  The ceremony will take place at the Louisville Marriott Downtown (280 West Jefferson Street) in the Marriott Ballroom.  Parking will be available in the Marriott parking garage.  Each student is allowed to bring four guests to the ceremony.  Men should wear a dress shirt and tie; women should wear a dress or dress slacks and a blouse.  WCC Website: http://louisville.edu/medicine/studentaffairs/student-services/white-coat-ceremony

 

To assure your coat size will be available at the ceremony, you must provide your coat size (as well as other information) by July 1, 2014 by filling out the White Coat Ceremony / Orientation Google document located on the Admissions Office Blackboard site or by clicking the following link (https://docs.google.com/forms/d/1qf510Iis7BpuI-a-9nczA41_L7l7f2Dao9Dlj96-DdM/viewform?usp=send_form ).  Women, your white coat size is usually the same as your dress size.  Men, your white coat size usually the same as your suit coat size.  It is never a bad idea to visit a local medical uniform store and try on a white coat just to be sure!

 

Your orientation will begin the morning after White Coat Ceremony.  Registration will be at 8:00AM on Monday, July 28, 2014 at the HSC Courtyard (500 S. Preston Street).  During orientation you may park in the 620 Garage on the corner of Muhammad Ali Blvd. and Clay Street without a parking permit.  Please park on level three or higher in the garage to avoid being ticketed.  You will be given the opportunity to purchase a parking permit during orientation.

 

Orientation will offer you an opportunity to become acquainted with your classmates, as well as faculty members and second year medical students who have volunteered their time to welcome you and offer special support.  The morning and afternoon sessions will consist of ULSOM faculty and staff touching on various topics to help with your transition.  Evening social events are also scheduled.  Once a schedule is ready for you to view, we will make that available on the Student Affairs website.  Orientation Website: http://louisville.edu/medicine/studentaffairs/student-services/orientation-week-ms-1

 

 

If you have questions or need additional information, please email Tony Simms at anthony.simms@louisville.edu.

 

We look forward to seeing you soon!

 

Tony

 


June 4, 2014

Good Morning!

 

Please be on the lookout for an email from the Association of American Medical Colleges (AAMC) inviting you to take the Matriculating Student Questionnaire (MSQ).  UofL School of Medicine encourages all incoming medical students to complete this survey.

 

The MSQ is a confidential, online survey administered by the Association of American Medical Colleges (AAMC).  MSQ results are used to:

  • Understand the needs of first-year medical students
  • Improve medical education programs
  • Help plan the direction of medical education
  • Assess the nation’s future physician supply

 

Questions?  Please contact msq@aamc.org or visit https://www.aamc.org/data/msq/.

 

 

Thank you for your help with this.  Have a great day!

Tony

 


 

July 7, 2014

Class of 2018-

 

Several of you have asked about obtaining extra tickets for the White Coat Ceremony on Sunday, July 27.  I wanted to follow up with everyone and send out a class-wide email with the response to anyone else who may be seeking extra tickets.

 

At this point, each student is allowed four guests.  This number is based on the total number of students as well as the ballroom capacity where the White Coat Ceremony is held.  If all 160 students being themselves plus four guests, that puts us at 800 people – which is about how many chairs will fit in the ballroom (not taking into consideration the stage guests, faculty and staff).  I completely understand that there will be students who request more tickets, but if we allow each student to bring an additional 2 guests, that will put us well beyond the seating capacity.  With that being said, there will not be anyone at the doors policing how many guests each students bring.  There will be some students who decide to bring additional guests even though we say four; however, that could result in some people not having seats when the ceremony begins.

 

Ultimately, what I am getting at is I need to say four people is the max each student can bring.  Will there be people who choose to bring additional guests and risk other having to stand?  Yes.  However, that will take seats away from other students guests and could result in people standing in the back – which is something we do not want.

 

With all this being said, there will not be anyone at the doors policing how many guests each students bring.   As far as physical tickets – we are not using those.  We will go by the honor system for this event.  We have done tickets in the past, but we ran into many pitfalls with that method.  I am hoping we will not need to go back to that method.  There will be some students who decide to bring additional guests even though we say four; however, that could result in some people not having seats when the ceremony begins.

 

I know this is not the answer many of you want, but in order to keep our numbers where our seat capacity is, we need to stick with four guests per students.

 

Please let me know if you have any other questions.

Tony

 


 

July 7, 2014

Students –

The Class of 2018 orientation schedule is pretty much finished.  There is a link at the end of this email that will allow you to view the schedule.  Please note – there may be some changes to the calendar between now and the first day of orientation.  We will have an app for our orientation week that will have the up to date schedule as well as everything you will need to know for that week.

 

A couple of things to highlight:

  • Dress code for orientation week is casual.
  • You will have your composite photo taken on Monday of orientation week.  Keep this in mind when deciding what to wear that day.  Note:  your composite photo will also be the photo on your student ID.
  • Please wear your name badge at all UofL sponsored events/sessions.
  • There are evening events as well during orientation week.  For two of them (cookout and Belle of Louisville) you can bring a guest.  More information about these will be given later.
  • On Friday of orientation week we have BLS Certification as well as our annual orientation community service day.  For those who will sign up for BLS in the morning, we ask that you participate in an organized service project that afternoon (and vice versa).  Details on available service projects will be emailed as orientation gets closer.

 

 

Link to view orientation schedule:

https://docs.google.com/document/d/1mhLD_5QqJB_u9sgpQU4U58hV1onIrEFnDLo9KWzcocs/edit#

 

More information will be sent between now and orientation week.  If you have any questions, please feel free to contact me.

 

Tony