Frequently Asked Questions

Frequently Asked Questions

QUESTIONSANSWERS
Who are the host volunteers?All hosts are UofL School of Medicine alumni.
Where are the hosts available?UofL School of Medicine alumni are practicing in __ states.  While we may have alumni practicing in a particular state, alumni may or may not be geographically close to the residency interview site.  Questions regarding the proximity of alumni to interview site(s) should be directed to Tony Simms in the Office of Medical Student Affairs.
As a student, how many times can I use the HOST program?We ask that students limit the use of the program to __ times so that we are able to accommodate as many student requests as possible.  We will make every effort to match all requests, but students should be mindful that additional requests will be handled on an "as available" basis after we have accommodated other students enrolled in the program.
What can I expect from the host?We ask the alumni host to provide complimentary overnight accommodations in their home.  While it is possible that hosts may be gracious to offer transportation to/from interviews and airports, meals, or city tours, students should not have an expectation of benefits other than complimentary accommodations.  We encourage students to engage the alumni host in meaningful dialogue that would provide insight on the prospective medical center, cost of living in the region, and other quality of life questions.  Every HOST experience will be different and you will benefit everytime you use the program.  If the host is agreeable, we ask students to commemorate the visit with a digital photo of themselves and the host.
Can I stay for more than one day?Yes, assuming the alumni host is available and agreeable.  All requested dates should be included in the initial registration form.  We discourage extended-stay requests after a reservation is confirmed.
How do I sign up for the HOST program?Complete the Student Registration Form or Alumni Registration Form.  The Student Registration Form must be submitted at least two weeks prior to the interview dates to allow adequate time for a host match; however, we do understand that interviews change frequently and we will try to accommodate requests that do not have the two week advance notice.  The Office of Medical Student Affairs will stay in communication with the student and the alumni host as the match proceeds.
Is my spouse/significant other able to stay with me?This will be determined by the host's ability and willingness to accommodate both you and your spouse/significant other.  You will be notified prior to your travel.
What criteria are used for matching alumni volunteers and students?When a student completes the online Student Registration Form, we contact prospective alumni hosts in the area.  Alumni/student matching is done primarily by geography and alumni availability.  When multiple alumni are located within the specified geography, specialty is a secondary factor considered in the match.  The student will be contacted when a successful match is confirmed.
Do I have any direct contact with the alumni host prior to travel?Yes!  Once a match has been established, we will provide the student with alumni contact information.  It is then up to the student to contact the alumni host and share the details of the travel/interview plans.  Students must contact the alumni host to confirm their stay as soon as we communicate the alumni contact information.  If a student's travel/interview plans change, the student must re-contact the alumni host and notify Tony Simms of the change.
How far in advance should I contact my host?Contact your host immediately upon receiving the information.  If you are matched with an alumni host early, the student must reconfirm plans one week prior to your travel.  The reconfirmation process is an important way to give hosts assurance that plans have not changed.
What if my interview plans or dates change or my travel is cancelled?Contact your alumni host immediately to advise them of the change.  Then contact Tony Simms within 24 hours of the change.
Do I need to do anything after using the program?Yes.  We ask that you send a thank you note to the host family and complete an online evaluation within 10 days of the travel dates.  Students should email digital photos to Tony Simms.