How to Apply for Financial Aid

How to Apply for Financial Aid

The following steps will help assist you in understanding the "big picture" of the financial aid process. Each step will provide you with information and resources to help where you are in the process.

  1. File the FAFSA
  2. Verification
  3. Award Notification
  4. Billing
  5. Aid Disbursement
  6. Maintain Eligibility
  7. Renew My FAFSA

 

Step 1: File the FAFSA Online
www.fafsa.ed.gov
University of Louisville's school code is 001999


Step 2: Verification

We receive the results of your FAFSA application electronically. In some cases, the U.S. Department of Education requires us to collect additional information from you. This may be to resolve conflict between the FAFSA data and information with student records at UofL. It may also be to resolve conflicting or missing data on your FAFSA. Sometimes all the information is correct, but the U.S. Department of Education selects 33% of applicants to verify some of the FAFSA data. Medical students that provided parental data to be considered for Primary Care Loan (PCL) or Loan for Disadvantaged Students (LDS) will have the data verified.

We will notify you by email (or mail if no email is on file) if additional information is required to complete your application*

*In most cases, the requested documents will be available on your ULink To Do List. View our ULink tutorials for assistance on how to access these forms.

  • We begin requesting this additional information from the applicants as early as February for the upcoming fall and spring.
  • Your Student Aid Report (SAR) will advise you to verify information on your FAFSA and could also indicate that your school may request tax documents.

 

Step 3: Award Notification
Once your financial aid file is complete and you are admitted to ULSOM, our office will review your eligibility for all federal student aid programs. Each year, federal award notifications are scheduled to be emailed in mid-June. Scholarship award letters are sent earlier by the Admissions Office. We award students assuming they are attending medical school at full-time status (10 credit hours for medical school).

Your award notification will direct you to your ULink account to review, accept, reduce, or decline your financial aid awards. Acceptance is not required for grants and scholarships. View the ULink Tutorials for assistance on navigating that website. The notification will also direct you to My Award Letter for specific information and steps you need to complete in order to process your financial aid.

 

Step 4: Billing
Billing is handled by the Bursar's Office. In some cases, you will receive your bill notice prior to being awarded. This can occur if you do not file the FAFSA early or do not complete and submit requested documentation. For more information on billing, visit the Bursar's Office website. At any time, you can view your updated bill and anticipated financial aid on ULink*.

It is important that your bill be settled by the due date designated on your bill, but your bill does not have to be paid on that date. It is important that you have enough financial aid (also called anticipated aid) on your bill with the Bursar's Office for the appropriate semester. Financial aid disburses at various times according to regulations, processing guidelines and methods.

  • *Your Account under the section Tuition, Fees, Payment Options on ULink will show your charges, disbursed financial aid, residual funds, and undisbursed financial aid (called anticipated aid).

 

Step 5: Aid Disbursement

New Students
Shortly following your class registration, you should receive the mailing of the HigherOne card. If you misplaced this mailing, or you previously received the mailing and discarded it, you may call HigherOne at 1-877-663-5959. Confirm your address information is updated in ULink before requesting this mailing. The HigherOne card sent in this mailing is required for you to select how you want to receive future refunds from UofL. To learn more about the UofL OneCard and the selection process, visit the Bursar's Office website or HigherOne.

Fall and Spring Aid Disbursement
Once the Student Financial Aid Office completes a final review of your eligibility, we will disburse all available financial aid funds to the Bursar's Office. The Bursar's Office will the post that aid to your account. Disbursed financial aid that exceeds your balance owed the university is considered residual funds. Subsequent disbursements of available financial aid to the Bursar's Office are scheduled to occur at least twice a week.

HigherOne
The University of Louisville has contracted with HigerOne, an outside company that specializes in student refund payment services. All residual funds are delivered to students through HigherOne. With HigherOne, you can request direct deposit of your residual funds to a free HigherOne checking account with a debit card, or direct deposit to your personal bank account. The transaction to your personal bank account is called an ACH transfer. The School of Medicine recommends the ACH transfer to your checking account.

 

Step 6: Maintain Eligibility
Students need to review the Satisfactory Academic Progress (SAP) policy. The Student Financial Aid Office is required to review academic progress each year.

 

Step 7: Renew My FAFSA
Renew your FAFSA each year by March 15 for the upcoming fall ans spring terms. The FAFSA becomes available on January 1. For example, the 2012-2013 FAFSA will become available on January 1, 2012. You can renew your FAFSA before you file your federal tax return, however, you will need to correct your FAFSA once you have filed your taxes. It is best to file the FAFSA after your taxes are completed.

  • If you started a folder to keep your financial aid paperwork, you should have a print out of your PIN that you can use to renew your FAFSA online.
  • Keep your email and mailing address up to date on your FAFSA and on the PIN website. The U.S. Department of Education will use these to send you important announcements and reminders.