Applicant Selection Policy

Applicant Selection Policy

RESIDENT SELECTION POLICY

2015-2016

Department of Emergency Medicine

 

 

The fundamental goal of the Department of Emergency Medicine program is to train the highest quality emergency medicine physician possible. The following is the official policy for the selection of candidates for training.  This policy is consistent with the Accreditation Council on Graduate Medical Education (ACGME) Institutional Requirements.

 

ELIGIBILITY

 

Candidates must be at least fourth year medical students, slated to graduate from an accredited medical school.  In exceptional instances, candidates with prior graduate medical education training may be considered.

Applicants with one of the following qualifications are eligible for appointment to accredited residency programs at the University of Louisville School of Medicine.

  • Graduates of medical schools in the United States and Canada accredited by the Liaison Committee on Medical Education (LCME).
  • Graduates of medical schools in the United States and Canada accredited by the American Osteopathic Association (AOA)
  • Graduates of medical schools outside of the United States and Canada who have current valid   certificates from the Educational Commission for Foreign Medical Graduates (ECFMG).  In addition, schools located outside the U.S. and Canada must:
      • Be officially recognized in good standing in the country where they are located
      • Be registered as a medical school, college, or university in the International Medical Education Directory
      • Require that all courses must be completed by physical on-site attendance in the country in which the school is chartered.
      • Possess a basic course of clinical and classroom medical instruction that is:
        • not less than 32 months in length; and
          • under the educational institution’s direct authority.

       

      Applicants who are not citizens of the United States must possess or be eligible for one of the following:

      • J1 Clinical Visa
      • Valid Employment Authorization Document
      • Valid Permanent Resident Card

        The following are not accepted for residency or fellowship training:

          • J1 Research Visa
          • J2 Dependent Visa
          • H1B Visa

             

            The amount of time a position is held open for applicants to obtain appropriate immigration status is limited.

            Background checks arranged by the University of Louisville School of Medicine Graduate Medical Education office and the Kentucky Board of Medical Licensure will be completed as part of the routine process in obtaining a restricted resident or unrestricted medical license in Kentucky.


            SELECTION

            The University of Louisville Department of Emergency Medicine uses the ERAS electronic service for application to our EM I,II,III program.   No positions are offered outside the match.  Candidates must submit their documentation (ERAS application, two group letters of recommendation including at least one Emergency Medicine Standardized Letter of Evaluation--preferably from an EM rotation at an academic US medical center training emergency medicine residents, ECFMG status, USMLE transcript, medical school transcript, Dean’s Letter, and personal statement) through ERAS before our application deadline of November 1. To learn more about the ERAS process, access their website at www.aamc.org/eras.

            Interviews take place weekly from November through mid-January. Candidates are invited to interview via the ERAS e-mail system.  All subsequent correspondence regarding interview scheduling should be made via email to the Assistant Residency Coordinator, Robin Thixton. She can be reached for emergencies only at 502-852-1273.

            Approximately 500 completed applications are received every year.  The Program Director reviews ERAS applications and invites approximately 200 qualified, competitive candidates to schedule interviews.  Interviews are granted on a first come, first serve basis as documented in the initial email response to Robin Thixton.  She keeps a detailed wait-list; it is not uncommon for candidates to cancel in January.  Please notify her well in advance if cancellation or rescheduling is necessary.

            Over one hundred candidates are interviewed each year for 10 PG I positions.  Core faculty and residents participate in the interview and evaluation process.  Core EM faculty and EM chief residents jointly participate in the development of the confidential annual match rank order list, based on interview results and application information.

            All resident selection is made without unlawful discrimination in terms of age, color, disability status, national origin, race, religion or sex, in keeping with the University of Louisville standards as an Affirmative Action/Equal Opportunity employer.

            Applicants are notified in March of the ERAS Match Results with a Residency orientation start time in the last week in June.