Circulation Services

All University Libraries services

Students, faculty, and staff may borrow circulating library materials using their valid U of L ID cards. Non-U of L borrowers may apply for a community patron borrowing card.

Recalls and Holds

Any U of L patron may ask for a checked out item to be recalled for their use. A simple hold may be requested at any time. Non-U of L patrons may request a hold for needed materials charged to other patrons. When the item is returned, the library will send notification of its availability.

Searches and Claims

If a patron cannot locate a book or score listed in the catalog as being on the shelf, we encourage the patron to initiate an internal search for the item at the Circulation Desk. The Circulation Staff will search for the item and will notify the patron of the search results. If a patron receives overdue or fine notices for items believed to be returned, the patron may initiate a Claims Returned Search at the Circulation Desk. Again, the Library Staff will search for the items and notify the patron of the results.

Overdue materials & Fines

When a patron has overdue materials, circulation privileges are automatically blocked at all libraries within the University system, replacement fees are assessed, and a hold is placed on the patron's UofL Bursar account. These blocks remain in effect until the overdue materials are returned or replacement costs are paid.

Non-Circulating Materials

Periodicals, Reference, Seminar Area, and Archive Room materials do not circulate. Exceptions to this policy are granted only by the music library director. In addition, selected materials in the regular stacks are designated as Non-Circulating. Information-file materials also remain in the library.

Authorized Users (Proxy Patrons)

Sometimes, library patrons need to have other people come to the library and check out materials for them. For example, a professor may need his/her assistant to complete research on their behalf. All authorized user requests are processed at Ekstrom Library, but privileges will be extended to all University Libraries in accordance with their policies. If you would like to allow your assistant or student to use your library card on your behalf, please complete the authorized user form. Before you complete this form, make sure you are comfortable giving someone else the authority to use your account. You will be responsible for the return of all items and the replacement costs if items are not returned.