Course Reserve Policy
Ekstrom Library requires all faculty placing items on course reserve to review the Fair Use Law and Fair Use Explanation published by the United States Copyright Office. These are located on the web at http://www.copyright.gov/title17. For your convenience, a checklist has also been appended that will help you determine whether or not your selection is likely allowable under copyright law (copyright checklist). For each reserve item, please print a copy of this form, fill it out and keep it for your records. It is not necessary to turn it in. All faculty will be required to verify that they are submitting their reserves in good faith by initialing their assent on the course reserve web form. The library reserves the right to refuse any course reserve request if it conflicts with the staff’s interpretation of copyright law.
Please submit a course reserve request form at the beginning of every semester. No standing reserves are permitted.
If you have any questions about course reserves, contact our course reserve specialist at firstname.lastname@example.org. If the specialist is unavailable and your question is urgent, you may call the Ekstrom Library Circulation Desk at (502) 852-6757 and ask for any staff member.
Types of Course Reserves
Bound copy: We allow up to 20 bound copy items at any one time per instructor per course. This includes books, bound journals (from Ekstrom only) and bound classroom documents. Journals are limited to 5 volumes per semester. No course paks or interlibrary loans may be placed on reserve. Textbooks may be placed on 2-hour closed reserve only.
Electronic: We allow up to 20 electronic items at any one time per instructor per course. All articles and book chapters, as well as any item not held within a bound volume, will be placed on electronic reserve on Blackboard as long as there is no conflict with policy. Please see below for specific information dealing with electronic reserves.
Video: Videos may be placed on reserve at the Media Desk of Ekstrom Library; please note that policies for media items differ from policies for other items. See below for Media Reserve policy. If you have any questions, contact the Media Department at (502) 852-6302 or email Trish Blair.
The laws governing copyright restrict the frequency and sources of items reproduced electronically. For that reason, many of these stipulations are non-negotiable. Restrictions on basis of copyright do not apply to U.S. Government Documents or items in the public domain.
- Items on electronic reserve may be used only once without explicit permission from the copyright holder. To obtain permission, please contact Larry Raymond at the Copyright Clearance Center.
- No more than two titles or chapters from the same book or collective work, or two articles per periodical issue may be placed on reserve per semester.
- No items intended to be consumable may be reproduced electronically; this includes standardized tests and workbook excerpts.
- Materials appearing in a course pak and interlibrary loans may not be reproduced electronically.
- All electronic reserves are posted to Blackboard, located at http://blackboard.louisville.edu. For help with Blackboard please contact the Delphi center at (502) 852-4319.
Ekstrom Library Media Reserve Policy
- To request that videos or audiotapes be placed on reserve, fill out a reserve request form. Submit the form and any personal copies to any Media Resources staff member at least three days before the date the materials will be needed by students.
- Reserve items may either be library-owned materials, *legally-obtained personal copies (including rented materials), or materials which are originally created items.
*Legal copies are tapes acquired by the instructor which include original distributor labels. Ekstrom Library cannot place personal copies of videos on reserve that are in violation of copyright law. Any items whose legality is in question will be returned to the owner.
- Ekstrom Library is not responsible for damage to personal copies.
- Materials may be placed on reserve for up to a full academic year. Items may not be placed on “indefinite” reserve. At the end of the semester specified on the Course Reserve form, materials will be promptly returned to the owner, or if it is a library owned item, returned to the stacks. Instructors may pick up personal copies at the end of the semester or they will be returned via campus mail.
- The reserve loan period is for 4 hours, in-house use only. Media Resources provides individual workstations for video viewing and portable tape players for listening. These facilities are available all hours that the library is open. One viewing room can be arranged for parties of three or more by request only.
- Students must present a valid U of L student I.D. in order to use any reserve items. No exceptions will be made.