Using Archival & Manuscript Materials in the ASC Research Room
Rare and Fragile Materials
The Archives & Special Collections include materials that are unique, rare, and/or fragile. Because of this extra measures are taken to protect them.
- Materials do not circulate and may be used only in our research rooms.
- Use of material requires presentation of appropriate photo identification and registration. The information from the registration form will help us to keep statistics on the usage of our archival material, and will help us to improve service in the future.
- As in most archival settings, beverages, food, and use of tobacco products are not permitted, as these may damage the materials. Pencils are to be used for notes to safeguard original material, and paper must be loose - no notebooks, folders, or books may be brought to the tables.
- Laptops are permitted, but must be removed from any sleeves or cases.
- Lockers are provided to house researchers' bags while they visit. These lockers are located in the research room.
- University administrative records held by the University Archives and Records Center that are more than 25 years old are available for inspection and research use in the research room during regular business hours.
- Access to university administrative records held by the University Archives and Records Center that are fewer than 25 years old will be determined, as appropriate, in accordance with the Kentucky Open Records Act and, in particular circumstances, with the written permission of the responsible university official (e.g., the department chair or dean).
- Many of the collections held in Archives & Special Collections were not generated by university offices, but were donated by individuals and community organizations. This may include materials donated by faculty and students that are not considered university records. With respect to researcher access to records from a donor or depositor other than a public agency, access is given subject to any restrictions agreed to with the donor or depositor, in accordance with the Kentucky Open Records Act. A note indicating whether there are any restrictions on access to the collection is usually included in the online catalog (Minerva) record, as well as the finding aid.