Overview of Records Management Procedures

Procedures for transferring U of L departmental records to the University Archives and Records Center, as well as procedures for identifying records eligible for destruction under state and federal regulations, are contained in the following documents.

These steps will help in efficiently identifying and transferring both the permanent and non-permanent records of the University of Louisville to the University Archives and Records Center.

If you are planning to transfer permanent office records, you should see the procedures that start with Transferring Permanent Records to Archives: Beginning the Process. Please also read the items Placing Files in Shipping Boxes, Downloading and Completing the Transmittal Form, and Sending Permanent Records to Archives.

When working with non-permanent records, please see the procedures which start with Beginning the Process: Transferring Non-Permanent Records to Records Center. Please also read the items Placing Files in Shipping Boxes, Downloading and Completing the Transmittal Form, Sending Non-Permanent Records to Records Center, and Destruction of Records.

University staff who require a record from their unit after it has been sent to the Archives or Records Center should consult Retrieving Records from the Archives or Records Center.

Information on the destruction of records is found under that heading.

The link entitled Records Retention Schedules may be used to check information on records series.

If you have any questions concerning these procedures call the University Archives and Records Center (852-6674) or send us an e-mail.