Faculty Job Descriptions

Facilitates planning, development, implementation and assessment of collections, programs and services to support the educational, research, service and stewardship functions of the University and the University Libraries. Coordinates the work of faculty and staff in University Archives, including Digital Initiatives. Oversees the university records management program and collection, arrangement, description, preservation, and reference services for non-university collections as well as university records of enduring value. Oversees Digital Initiatives’ programs to enhance online access to collections. Creates and maintains catalog records for archival manuscript collections.

Manages all historical manuscript collections housed at the University Archives and Records Centers including soliciting and evaluating donations, working with donors, accessioning new collections, and arranging and describing them for use by researchers. Considers preservation needs for new and existing collections. Provides reference service to researchers. Oversees UARC sponsored exhibits, and participates in library-wide programs and exhibits. Co-directs the Oral History Center.

Responsible for the selection, transfer, maintenance, preservation, retention, and disposal of all university records in traditional and non-traditional (electronic) forms. Consistent with Kentucky law and university policy, develops and maintains all related policies, procedures, manuals, and training materials for U of L's records management program. Provides outreach to university departments related to their management of records through the use of state-approved retention schedules. Researches and implements innovative changes to strengthen the university-wide program and individual departments in managing university information. Works with scholars who do research using the university's historical records.

Assists researchers and provides reference service to University community, scholarly researchers, students, community and government entities. Maintains news clippings and reference files on local history as well as University biographical, building and topical reference files. Identifies and secures donations of local history collections. Writes preliminary descriptions of recent local history accessions and conducts oral history interviews.

Manages libraries digital projects, and sets priorities for campus wide digital initiatives. Digitizes special collections and other library resources and coordinates similar efforts undertaken by other library personnel. Manages and preserves the digital collections and develops quality control mechanisms. Develops shared standards and procedures for all digital projects conducted in the various University Libraries. Collaborates with units and organizations outside the libraries and the University including collaboration on grant-writing to support digital initiatives.

Responsible for metadata, authority control, quality control, and other duties associated with the creation and maintenance of data related to digital materials in the Libraries’ Digital Collections (http://digital.library.louisville.edu). Creates standardized item-and collection-level metadata for a variety of digitized historical and cultural materials.

Builds, manages, preserves and provides access to the university's collection of photographs, fine prints and negatives. Creates and maintains databases, creates finding aids and exhibits. Teaches classes and workshops. Cultivates community relationships. Provides reference service for on-site and remote users. Participates in digital initiatives, public relations events and publications. Works with donors and seeks external funding.

Supports instructional and research programs by managing, and providing access to the university's collection of rare and special collections of books, manuscripts, maps, posters etc. Administers the Department of Special Collections and oversees the work of faculty and staff. Responsible for cultivating donors and seeking external funding, selecting gifts and purchases. Manages preservation, cataloging, arrangement and description of materials; interprets and promotes special collections through online and traditional reference and teaching, digital initiatives, exhibitions, and publications.

Selects and manages all materials for the Burroughs Collection; performs research and provides reference service associated with the collection. Prepares exhibits, provides inventory and finding aids for the collection. Manages all public relations activities for the collection. Edits and publishes the Burroughs Bulletin and the Gridley Wave.

Plans and administers the programs and services of the art library in support of the educational, research and service mission primarily of the art department, but also other departments in the university and the University Libraries. Responsible for collection development and evaluation, instruction and technology needs. Administers the work of one staff member.

Provides leadership and guidance to the University Libraries, the University of Louisville, and other state and national constituencies on copyright and its relationship to teaching, learning, and scholarly communication. Develops and disseminates educational and informational resources and materials addressing copyright and scholarly communication through web-based and other means of discussion. Plans and leads workshops and presentations on scholarly communication and copyright locally, regionally, and nationwide. Participates in local and national organizations and associations to promote fair use and to encourage copyright and licensing practices and policies that balance the needs of users with the rights of copyright owners. Supervises one staff person.

Serves as Library Faculty Personnel Officer. Oversees libraries’ assessment activities, and library faculty personnel functions. Represents the libraries on university assessment projects. Assists the Dean, University Libraries with system-wide planning. Assists other unit directors with planning as needed. Supervises one staff person.

Facilitates planning, development, implementation and assessment of programs and public services in the Ekstrom Library. Assists the Dean, University Libraries, with planning and administrative activities. Represents the Dean as needed. Coordinates Libraries’ facilities and related projects. Oversees the student wage budget for the Libraries. Supervises four faculty members and three staff members.

Designs, creates and maintains the library web pages in cooperation with all libraries and the Office of Library Technology and other campus units as appropriate. Ensures effective web access to the libraries’ electronic resources. Conducts user assessments to determine web site needs, provides training for staff who work on web pages. Provides reference and research assistance to the University and community. Participates in information literacy instruction for General Education and English classes.

Coordinates and monitors the Libraries’ collection development activities. Oversees collections budget; and monitors system-wide expenditures of allocated and endowment funds. Participates in long-range planning for collection development in support of the University’s teaching and research activities. Coordinates activities of collection committee to formulate and implement collection development policies and procedures. Coordinates the activities of the Collection Specialists in Ekstrom Library, a group of faculty from several units that commit a percentage of their time toward collection development. Supervises 3 staff. Works several hours at the Reference Desk and the Circulation Desk.

Provides leadership and project coordination for technology including assessment, evaluation, planning and development; leads the Libraries’ technology committees; manages the technology budget and the purchase, installation and maintenance of computing and networking equipment and software; serves as liaison to local, state and regional technology groups; administers the Office of Libraries Technology and supervises 1 faculty and 7 staff members.

Assists the Director, Office of Libraries Technology, in the planning, development, implementation, and evaluation of technology in support of the University Libraries and the University's educational, research, and service mission. Administers the University Libraries' Integrated Library System (Voyager) including catalog, bibliographic utility software and related systems. Investigates and exploits the Library system, Voyager, to its fullest. Coordinates software system management in Robotic Retrieval System. Serves as the contact person with the vendor and the various module users within the University Libraries. Serves as a liaison to other add-on Kentucky libraries that share the state’s Voyager hub-site server housed in the University of Louisville Libraries.

Serves as Coordinator, Information Literacy Program and supervises one staff member in the Information Literacy Office. Teaches library instruction sessions as needed, usually 1-7 hours/week. Creates and revises instructional materials. Coordinates the scheduling of the instruction labs. Coordinates library support for citation management software. As Interim Head of Reference, supervises 2 staff, 6 faculty and occasional MLS student interns. Works with the Coordinator of the Learning Commons to integrate reference into the Learning Commons. Provides reference service, and individual assistance through Research One-0n-One sessions.

Facilitates the planning, development, implementation, and evaluation of collections, programs and services for the Learning Commons. Manages the day-to-day operations of media resources. Supervises 4 staff and 1 student assistant. Manages the relationship with REACH and Delphi Center. Oversees planning and operations for the Digital Media Suite. Works with Ekstrom Library exhibits and programs with special emphasis and responsibility for diversity planning and programs. Teaches classes in research and information literacy. Manages the Computer Lab.

Provides reference service, assists with reference collections development, serves as liaison to Signature Partnerships Committee, facilitates community outreach opportunities among library faculty. Teaches beginning and advanced information skills classes, serves on the Multicultural Children’s Collection Committee. Identifies opportunities, makes contacts and participates in library related partnerships with community groups in the greater metro area as related to literacy skills.

As teaching and reference librarian for humanities provides reference support to library patrons through desk service and other means; performs information literacy instruction to various disciplines, develops and promotes information literacy materials and instruction, carries out collection development responsibilities in several humanities subject areas, and explores and advocates library applications for emerging technologies.

Provides business reference and research assistance to the University and Community; teaches classes in research and information literacy, and serves as the principal library liaison to faculty in the College of Business and Public Administration. Participates as a business specialist in selection work and developing library collections.

Provides information literacy instruction to engineering students. Participates in reference and research assistance and creates user aids. Serves as liaison for collections to faculty in Chemistry, Computer Engineering and Computer Science, Engineering, Mathematics and Physics.

Provides reference assistance, teaches beginning and advanced information literacy classes, and offers faculty research and collection support for various subjects including Literature, Pan-African Studies, and Theatre Arts. Serves on committees and teams to support the work of the Libraries and the University. Provides educational and diversity-related outreach to the University and the community.

(50% Reference) Serves as contact for the Libraries Federal Depository Collection and acts as liaison with the Superintendent of Documents and with other Depository librarians in Kentucky. Works with Government Publications Librarian to assure fulfillment of depository guidelines, collection policy, and depository profile. Provides general reference and research assistance. Provides in-depth assistance to users needing information from government resources. Supervises student workers for the Reference Department.

(50% Technical Services) Serves as subject specialist for History, Justice Administration, Political Science, Religious Studies and Urban Studies. Performs copy cataloguing for government documents and gift donations. Compiles and distributes depository exchange lists. Procures missing documents from other libraries.

Provides reference and research assistance to the University and community, teaches information literacy classes and provides media services.

Facilitate the acquisition, cataloging, and preservation of library resources in all formats in support of the University Libraries educational, research and service mission. Administer the Technical Services Division, including serials/standing order acquisitions, cataloging, binding, government documents processing, current periodicals, and stacks maintenance. Coordinate and supervise the work of 4.5 faculty and 14 staff.

Serves as project manager for the cataloging of rare books; performs cataloging for rare books. Serves on the Special Collections reference desk. Co-manages the libraries’ Electronic Theses and Dissertations initiative; assists with Technical Services initiatives including authority work and bibliographic maintenance.

Coordinates all processing activities associated with federal, state, and local government documents. Works closely with the Government Information Reference Librarian to select and organize government materials within the Libraries and to ensure adherence to federal depository library program guidelines and rules. Directs the retrospective conversion of federal government documents into the Libraries' larger collection. Oversees the receipt of documents in all formats that are new to the Libraries' collections. Manages receipt and editing of Marcive records and participates in the loading of these records into Voyager. Performs original cataloging. Acts as liaison to Marketing department in the College of Business and Public Administration.

Oversees all serials control activities, including check-in, claiming, and binding, Works with colleagues to maintain electronic serials subscriptions. Works with Collection Development on issues relating to vendors, orders, and payment. Works with Current Periodicals to coordinate processing activities for currently received periodicals. Performs original cataloging for serials. Supervise 5 staff.

Administers user services and processing activities for Current Periodicals and Microforms. Assists patrons in locating and using current periodicals, microforms and equipment. Oversees all stacks maintenance activities. Designs work processes to ensure accurate shelving including “reading” shelves, shifting and pickup items used by patrons. Administers physical processing activities for Technical Services Shelf Preparation unit. Supervises 3 staff and student assistants.

Facilitates the planning, development, implementation and evaluation of collections, programs and services in support of the educational, research and service mission of the Health Sciences Center and the University Libraries. Administers the Kornhauser Library’s annual budget ($2 million), coordinates the work of faculty and staff (22 FTE) and provides leadership to the Health Sciences Center on information and educational technology issues.

Participates in administrative work and does special projects for Kornhauser Library. Coordinates technology needs of Kornhauser and provides leadership for Health Sciences Center technology planning and issues. Coordinates Kornhauser facility planning and statistics. Administers the University Hospital Library, including negotiating annual contracts and budgets. Supervises 2.5 staff.

Plans and implements marketing activities for Kornhauser Library, including development and implementation of strategies for assessment of services and user satisfaction. Oversees clinical library services program. Assists director in planning and management as needed. Participates in the library’s liaison program, provides reference services.

Administers and coordinates selection, acquisition, cataloguing and preservation of library resources for the Kornhauser Library, supervising five staff members. Manages access to electronic journals for the University Libraries. Gathers and analyzes statistics for the Libraries’ electronic services. Coordinates selection processes for Louisville Medical Center Consortium. Provides reference and liaison services.

Schedules the Information Desk, trains new staff, and fills in as necessary to ensure coverage. Holds regularly scheduled meetings, collects statistics, and writes the annual report. Plans, schedules, creates presentations and handouts, publicizes and conducts many of the library’s classes. Functions as liaison coordinator for library staff in their efforts to establish and maintain good relations with the schools, departments, centers, and institutes on the Health Sciences Campus.

Plans, promotes and oversees library services and educational programs for health care professionals and consumers in Louisville area and western Kentucky. Participates in the development and promotion of Programs and services to faculty, staff, students and other health care professionals affiliated with the University. Assists with reference, instruction and special projects.

Provides reference services for patrons of the Health Science Library, including assistance with using and searching electronic resources, and locating print journals, serials and monographs in the stacks. Responsible for designing and teaching citation management software courses for library patrons.

Manages the operation of a hospital library, a branch of the Kornhauser Library. Manages collection development, photocopy/interlibrary loan services, and all aspects of reference services including use of databases and other outside resources. Establishes policies and procedures applicable to a hospital and medical school library. Provides instruction about the resources of the hospital library and the medical school library. Also serves on the staff of Kornhauser Library (35%).

Manages archives and manuscript collections housed in the History Collections. Solicits collections, works with donors, appraises potential donated material, and accessions collections. Administers the Rare Book Collection, part of the History Collections. Works with Technical Services on cataloging and placement issues. Works on preservation issues for manuscript material and rare books. Provides reference for the History Collections. Develops exhibits related to the History of Medicine Collections.

Facilitates the planning, development, implementation and evaluation of collections, programs, facilities, and services to support the educational, research and service mission of the School of Music and the University Libraries. Administers the Dwight Anderson Music Library's annual budget; coordinates the work of faculty and staff (5 FTE) and provides leadership to the School of Music on information and educational technology issues.

Oversees the technical services department of the Music Library, cataloging in all formats, and provides reference assistance and bibliographic instruction to library users. Manages all electronic services for the library. Supervises the work of 1.6 FTE. Assists in other areas as needed.