event evaluation form

This form is used to provide feedback and collect information about each program done by the Engage Lead Serve Board.

Things to consider when assessing an event:

Analysis: Review the evaluation data and relate the information to program goals, objectives, and anticipated outcomes. Prepare these data in a report applicable to future programs.
Recognition and Reward: identify individuals and groups who contributed significantly to the program's success, including program planners, participants, and peripheral sponsors, and publicly acknowledge and celebrate their roles.
Unexpected Outcomes: Identify activities or events that were not part of the original plan, and determine whether or not they impeded or enhanced the program.
Fiscal Evaluation: Determine how well actual expenses matched anticipated costs for each program component. Identify unusual factors that may account for any discrepancy. Decide if alternative methods of delivery would have been less expensive.
Programmers' reactions: Collect evaluative data from program planners, including suggestions for potential changes. Ask about both process and product.
Ecological impact: Make sure the program's success did not come at the expense of some element of the campus environment. Determine the program's impact on the campus community as a whole, on other programs, on physical space and its use, on non-targeted segments of the population, and on the institution's mission and goals.
Community Building: View the program in terms of its effect on efforts to develop positive relationships among all segments of the campus community and with the larger Louisville community.

This form must be submitted no more than seven (7) days following an event to Director of ELSB and the Director of Civic Engagement, Leadership and Service office. This form must be completed in its entirety.

Your E-Mail Address (Required)

Date and time of event (Required)

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Name of event (Required)

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Evaluation of event (Required)

See the things to consider when assessing an event as you fill this section out.

Location(s) of event (Required)

Please list the names of the on or off campus offices and agencies that you worked with.

Contact name and information for location(s) (Required)

Please list name(s), phone numbers and email addresses for each location.

Actual attendance (Required)

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Number of service hours completed (Required)

The number of attendees multiplied by the number of hours of the event.

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Total cost of event (Required)

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Breakdown of event cost: monetary donations (Required)

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Breakdown of event cost: other financial support (Required)

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Breakdown of event cost: in kind donations (Required)

Estimate dollar value

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Breakdown of event cost: fees collected (Required)

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Breakdown of event cost: origin of donations, etc. (Required)

From where did any donations, other financial support, or in kind donations come? Please list contact name, email and address.

Describe one lesson you learned from planning and facilitating this event. (Required)

Name one assumption you had about the event before it started. Was the assumption confirmed or challenged? (Required)

How did this event contribute to meeting program goals set for attendees? What contributed to the success of the event? (Required)

What did you accomplish for yourself by completing this event? (Required)

First, would you describe this programming as meeting the goal of being student–led? Then, how did staff support your efforts? Or how didn’t they? (Required)

Explain how your understanding of the campus climate was challenged or confirmed via this program. (Required)

Identify ways in which you engaged in impacting change on campus and in the community. (Required)

philanthropy
awareness and informational
advocacy
volunteerism / community service
fundraising / charity drive
activism

What was effective about how you reasoned through planning this event? What would you do differently next time? (Required)

Use of all evaluation data helps to identify suggestions for program modifications. Even small changes can often bring a program closer to its stated goals and objectives. How will you use the lessons you learned and the experience you had to guide your future event planning and facilitating.

Submit sample of publicity used including facebook and listserv messages

Submit budget expenditures and income generated

Provide photos of event preferably through Flickr or other on line photo account

Provide copy of event schedule

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