Content Management

Our strategy is to support the University with systems that provide access to both current and historical documents including non-traditional dynamic documents such as web pages.

ServicesPloneSharePoint | OnBase

Services

  • Workflow, Dashboards, and Custom Forms (SharePoint)
  • Edits to Workflow, and Doctype Groups (OnBase)
  • Scanning Setup
  • Metadata Setup

Plone

Plone is used to support the university's website infrastructure.
  • top 2% of all open source projects worldwide
  • 340 core developers
  • more than 300 solution providers in 57 countries

Plone 4

Plone 4 is the upgraded version of the university’s content management system (CMS).

  • Plone 4 is about three times faster than Plone 3 and up to four times faster than Plone 2.5.
  • Updated and improved editor: Improved image upload and insertion dialogs, strong support for HTML table editing (a weak area of Plone’s previous editor), and better support for inserting Adobe Flash video content.
  • Improved handling of large files and media: Plone 4 now stores all file and image data on the file system rather than in one large database file. This improves performance and reduces resource consumption.
  • Reduced memory footprint: On average, Plone 4 uses about 20 percent less RAM than Plone 3. Plone's memory consumption no longer grows over time, but remains constant after initial caches are filled up.
  • Decentralized administrators: This feature allows customer administrators to customize their own Plone sites. Administrators will be able to install new, approved Plone add-on products when IT makes them available. Administrators can customize features for use on their site only.

Americans With Disabilities Act (ADA) compliance guidelines must be followed when rebuilding your Plone 4 website. Please make compliance a priority when recreating your information.

SharePoint

SharePoint provides document management, sharing solutions, and workflow to automate processes with extensive collaboration abilities. KnowledgeLake is integrated with SharePoint providing capture and indexing of paper and electronic documents directly into SharePoint.

  • Electronic document environment providing communities for team collaboration and making it easy for users to work together on documents, tasks, contacts, events, and other information.
  • SharePoint Secure supports internal documents, required login, collaboration, and user controlled access.
  • SharePoint Public houses external documents, updated frequently, and linked from Plone to allow global outside University
  • Paper Documents can be scanned for record keeping. KnowledgeLakesupports scanning of paper documents and mass loading of inbound electronic documents for SharePoint access.
  • Custom workflow is available in SharePoint. Submit a work request to Next Gen and we will consult with you.
  • Your SharePoint Administrator can take care make changes such as adding or removing users.
  • If you need to report an issue email the helpdesk (@) louisville.edu and this will submit a HEAT ticket to our department for troubleshooting. If its an emergency, fill free to contact Technical Support and Operations directly Contact Technical Support & Operations.

OnBase

OnBase provides document management, image capture, and workflow to support the storage of official business records

  • Electronic Documents can be stored in SharePoint, your hard drive, or I:drive that is no longer accessed but needed for record retention
  • Custom workflow is available in OnBase. Submit a work request to Next Gen and we will consult with you.
  • Installers for the Thick Client and the ActiveX Thin Client
  • Need a workflow or changes to your workflow? Fill out a OnBase Work Order
    to setup a meeting and receive a quote.
  • The user adding or removal process must be done by information technology. Fill out the request for OnBase Accounts or Remove User Form if you need a user added to OnBase.
  • If you need to report an issue email the helpdesk (@) louisville.edu and this will submit a HEAT ticket to our department for troubleshooting. If its an emergency, fill free to contact Technical Support & Operations directly Contact Technical Support & Operations