STEC Funding Model Updates

Recommendations for New Network Funding Model Approved by Strategic Technology Executive Committee June 1, 2012


Background

A sustainable communications funding model was proposed by Information Technology (IT) and approved by the Strategic
Technology Executive Committee (STEC), the university President, VP’s, Deans and the Provost in the fall of 2009. This
model was designed to maintain existing communications infrastructure, replace communications and networking
equipment on a regular basis, invest in new technology (such as pervasive wireless), and provide adequate staffing to
support the network.

Approved Recommendations

  • Beginning in FY10-11, combine voice, data and wireless services into a new service called uConnect
  • Implement a new billing paradigm for uConnect, keeping current rates and departmental charges the same
  • Rates may need to be adjusted to reflect increased operating costs during the fiscal year rate calculation process
  • Once project begins in July, no credits given for disconnects during current fiscal year
  • Departments will not be allowed to decrease their billing by removing wired connections
  • The current number of wired connection charges would become the base charge while the project financing is being paid off
  • After the project is complete and the financing is paid off, service rates will be evaluated as part of the normal annual rate calculation process
  • An exception process was implemented for those units that have an unusual circumstance that should be considered by the steering committee

 

Current Status


IT was tasked to review the network funding model. A recommendation was delivered to the Provost that would reallocate
network cost according to FTE count instead of port counts. Due to the funding disruption that a completely new network
funding model would create at this time, it is recommended that we remove the incentive of cost savings that has
traditionally been returned to departments when they disconnect wired and voice services.
Additional Recommendations

  • Core services to departments will include internet, VoIP, domestic long-distance, wired networking, wireless access and mobility services in a converged infrastructure
  • The current annual base billing amount will become a department’s flat fee base infrastructure charge
  • Department’s will not be allowed to decrease their billing by removing wired connections and VoIP phones
  • Service rates will be evaluated as part of the normal annual rate calculation process with a small percent increase as needed to maintain licenses,  maintenance, and equipment replacements
  • New adds, moves, and changes would be handled on an as-requested basis with time and material rates
  • An exception process will be available for those units and schools that have an unusual circumstance that should be considered by the steering committee
  • This recommendation should be implemented immediately to assure the continuity of the network infrastructure budget

Recommendation Was Approved at STEC June 1, 2012

Per discussion in the June 1 STEC meeting, core servies were updated to include domestic long-distance with international
long-distance continuing to be billed. In addition, time and materials will be billed for moves, changes and cabling, with new
connections billed at $550 one time and no recurring monthly charges. Base infrastructure charges will be evaluated
annually as needed to maintain the overall infrastructure charges.