Administrative Policies and Procedures

1.0 Introduction 2.0 Overview of Program 3.0 Types of Participation 4.0 Selection Process 5.0 Program Faculty and Scholars 6.0 Program Discipline & Curriculum 7.0 Program Funding 8.0 Orientation Workshops 9.0 Participant Expectations 10.0 Travel Information

11.0 Food & Beverages 12.0 Safety & Health 13.0 Forms and Administration 14.0 Academic Dishonesty 15.0 Accommodations 16.0 Program Accreditation 17.0 Program Evaluation 18.0 Airport Operations 19.0 Program Operating Budget 20.0 Program Administration

1.0 Introduction

The International Service Learning Program (ISLP) is an interdisciplinary activity between several academic colleges, departments, and university units with the intention of providing structured international educational opportunities for students. The foundation of the ISLP is cultural insight, personal balance, ambassadorship, respect, and personal and group reflection.

ISLP is generally built around student breaks in the academic calendar during the spring, summer, and winter periods. Administered by the Division of Student Affairs, the program includes several senior faculty, university staff, students, and a program advisory group as part of the governance structure.

2.0 Overview of ISLP

The University of Louisville International Service Learning Program provides experiential education in which students engage in activities that address human and community needs together with structured opportunities intentionally designed to promote student learning and development. This interdisciplinary program contributes to campus internationalization by infusing the classroom with various cultures to prepare students to be more receptive to global and comparative perspectives.

Learning Objectives for Students

1. Integration of academic course content with practical experience in a structured manner will increase students’ critical thinking, problem solving, and communication skills.
2. Through realistic self-appraisal and reflection, students will demonstrate personal growth through clarification of values and enhanced self-esteem.
3. Students will develop an increased sense of social responsibility and appreciation for diversity through an understanding of the social, political, religious, and cultural constructs of the host community.
4. Students will learn how their intended career choices may be viewed or practiced in different cultural contexts.
5. Students will learn the importance of teamwork, balance, and relationships to achieve satisfying and productive lifestyles.

3.0 Types of Participation

Faculty and staff assume various roles that contribute to the success of the ISLP. Below is a description of the different opportunities.

Program Faculty

Program faculty is any faculty member who will be involved directly in the program in a particular discipline and who will be responsible for developing a curriculum and course, teaching the curriculum, participating in orientations, traveling with students, assisting with logistics, coordinating curriculum activities with on-site in-country personnel, and participating in all other functions of the program as determined by the Program Advisory Group (PAG) and the Vice President for Student Affairs. Program faculty are ideally tenured/tenure-track, expected to have a course of record that is available to program participants, and to work as an interdisciplinary team in the management of the program. Generally participation as Program Faculty is funded within the ISLP.

Team Leaders & Logistic Coordinators

Team Leaders provide program oversight for a specific country, work directly with the in-country coordinators, faculty, and the logistics coordinator, and determine the program and orientation workshop schedules. The Team Leader is expected to assist with arranging scholarly activity in the host country in support of future programs.

The Logistics Coordinator arranges transportation, lodging, meals, cultural activities, and other in-country events, as well as coordinates payment for all services. Additionally, the role coordinates international travel documents (passports, visas, required immunizations, Provost approval, state department notification, departure taxes, and other related items) for the group according to University policies and requirements, as well as U.S. and destination-country requirements.

Faculty Scholar

Faculty Scholars are individuals who would like to develop skills in the areas of international program management, course development or wishes to conduct research within the project. Faculty participating in this program for research purposes only will be responsible for securing their own funds to develop the specific program within ISLP. Faculty Scholars preparing for roles as Program Faculty will travel with the program, pending available resources.

Program Advisory Group

The Program Advisory Group (PAG) advises the Vice President for Student Affairs (VPSA) on program content, discipline, application procedures, students, and logistics. The PAG is appointed by the Vice President for Student Affairs (VPSA) and members generally serve a one-year renewable appointment at the sole discretion of the VPSA.

4.0 Selection Process

Site Selection

1. The site of the program will generally be determined at least one-year in advance of departure.
2. Listed below are essential criteria for site selection.
   1. Assurance of the personal safety of students and faculty.
   2. Support of government and non-government agencies within the country.
   3. Potential for meaningful service learning projects.
   4. Potential for interdisciplinary study.
   5. Ability to secure the services of a Program Coordinator from or within the host country.

Student Selection

1. Criteria for student selection
   1. Commitment to an international service learning program experience.
   2. Ability to work well in groups.
   3. A willingness to learn about other countries and people.
   4. A willingness to work diligently in all interdisciplinary project endeavors and to take a course in one of the disciplines.
   5. Student standing, GPA, and credit hours earned.
   6. Demonstrated adherence to the Student Code of Conduct.
   7. Campus involvement.

Application Process

1. The Program Advisory Group will advise the Vice President for Student Affairs on the preferred application schedule. Extensions and other expectations to the application schedule will be at the discretion of the Vice President for Student Affairs.
2. The student selection process will include the submission of an application that will include information regarding demographics, curricular/extra-curricular information and essay.
3. Program faculty, in consultation with the Program Advisory Group and Vice President for Student Affairs, will make the determination of how many students from each discipline will be selected.

Faculty Selection

Two distinct types of faculty positions are available: Program Faculty and Faculty Scholars. The Program Advisory Group will make recommendation to the Vice President for Student Affairs on faculty selections. The Vice President for Student Affairs will make the final decision.

1. Criteria for Faculty Selection
   1. Commitment to helping students have an international experience with interdisciplinary service learning as a main focus along with providing students with academic credit.
   2. Willingness to be responsible for students on a 24-hour basis while in a foreign country.
   3. Commitment to enhancing students overall college experience.
   4. Willingness to help students develop skills to work in a global society.
   5. Willingness to develop and offer students experiences that will academic yield academic credit.
   6. The ability to secure a letter of permission to participate in the program from one’s dean or department chair.
2. Application Process for Faculty
   1. Faculty will have an opportunity to annually apply for the program, as determined by the PAG. An application process, similar to that utilized for students, may be used. New faculty will most likely be assigned as Faculty Scholars and will not take students their first year in the program.
   2. Faculty Scholars should provide an abstract of intended outcomes for the program, whom they will be potentially working directly with in the program, and what will be the focus of their program.
   3. Faculty will need written approval from their Dean and/or Department Chair in order to participate.

5.0 Program Faculty and Scholars Expectations

Program faculty shall teach one of the interdisciplinary courses in the program.

Program Faculty Responsibilities

1. Participate in the recruitment and selection of students.
2. Design and implement a course of study to include a course syllabus.
3. Teach in the orientation workshops. Prepare lectures to be given to the entire group concerning relevant issues to the program.
4. Attend ISL faculty meetings.
5. Assist in any fundraising/development projects.
6. Assist with program logistics; including advance travel, program supplies and program bag preparation, funding accountability, student reflection, and student conduct.
7. Supervise students and be responsible for one’s respective faculty travel group during the out of country portion of the program (24 hours).
8. Remain with students in the event travel arrangements are changed during the program.
9. Upon completion of the program, a faculty activity report will be submitted to the Program Advisory Group.

Faculty Scholars

Members of this group participate in the program in order to develop skills in international service learning or to conduct research.

Faculty Scholars Responsibilities

1. Attend ISL faculty meetings.
2. Attend orientation workshops.
3. Assist with program logistics; including advance travel, program supplies and program bag preparation, student reflection, and student conduct.
4. Assist program faculty as needed.
5. Write a proposed development plan for the project.
6. Write a report detailing the results of their project upon completion of program.

6.0 Program Discipline and Curriculum

The ISLP is designed around a strong interdisciplinary curriculum, with no single discipline having any greater importance to the program or the country. Students are expected to enroll in one specific course and participate in interdisciplinary work teams while abroad.

Each year the faculty will work with community leaders located in the country to devise a curriculum that best meets the needs of the interdisciplinary nature of the program and the needs of the communities within the country. Underlying the work teams and the curriculum is the importance of working as one team, representing one’s profession, university, and country in a positive manner, cultural insight, personal balance, ambassadorship, respect, and personal and group reflection.

ISLP Opportunities

Several opportunities are available for participants in the ISLP. Below are examples of such opportunities.

1. Meetings with Community Leaders -– Participants and faculty will discuss the program with the community and the community leaders will describe their community and the different issues, needs, and cultural practices.
2. Delegation Team -– Participants will join the Vice President for Student Affairs or his delegate as part of the official welcome to the communities the delegation is working with in accordance with local customs and cultures.
3. Dental Clinic Logistics -– A small number of participants (dental and non-dental) will set up and dissemble the dental clinic.
4. Dental Clinic. -– Participants will manage and operate a small dental clinic serving a limited number of community members. Participants (dental and non-dental) will gain skills in respective dental practices, as well as preventive care, customer service, understanding community and cultural needs, patient intake, triage, administrative operations, and community relations.
5. Community Profiling. – Participants will have the opportunity to travel within the community and profile (interview) residents to gain an understanding of their lives and needs as citizens within that community. Information from these discussions will be used to modify the project to best meet some of the needs of the community while improving the educational experience of the participants.
6. Guest Teaching in Schools. –- Participants will gain an appreciation of the different type of educational systems available to communities, better understand the needs of the educational system, and (as ambassadors and educated citizens of the United States) have an opportunity to instruct/demonstrate some content to students in a particular school.
7. Women’s Classes. -- This session is often restricted to female participants because of cultural considerations. Participants will lead a women’s class that will focus on specific women’s health issues.
8. Health Classes. -- Participants will lead a health class/workshop that will focus on general health issues of the community.
9. Community Activities. -– Participants may have opportunities to lead and conduct activities within the local community. These activities may be located in community centers and/or recreational fields and benefit students in the schools or other citizens within the local community.

7.0 Program Funding

Upon selection to the program all students will be billed through their student account the cost of the program.

1. Students have a responsibility to make payment in accordance with program policy.
2. Financial assistance may be available through the University of Louisville Financial Aid Office.
3. The financial responsibility for the cost of the course associated with the program will be the student's responsibility.

Program Fee Refunds

Students may withdrawal from the program no later than Friday of the 4th week of classes during a semester and request a full refund of the adjusted program fee. Students may still be required to complete specific course content or withdrawal from their respective course separately and in accordance with university policy. Prior to departure, students may apply for partial refund by contacting their faculty. No refunds of any kind, for any reason will be provided after departure.

Scholarships

A limited amount of scholarship resources may be available to assist students who require financial assistance. Students should contact their faculty and the financial aid office for additional information.

8.0 Orientation Workshops

The purpose of the orientation workshops is to provide all participants the skills and competencies needed to engage in an interdisciplinary service-learning program. Participants will better understand their specific roles as service providers to the host country and how best to be a guest in another culture. In addition, participants will become familiar with the host country through the study of its people, cultures, religions, history, political systems, and geography.

Orientation Workshop Attendance

Attendance at the orientation workshops is required for all participants. Any exceptions are at the full discretion of the program faculty and are not recommended.

9.0 Participant Expectations

Participants in ISLP are members of one large delegation that represents the University of Louisville and the United States of America. How individuals behave or react to situations as they arrive will often reflect upon all members of the delegation. For this reason, several participant guidelines are provided for all participants of the program. Although these are limited in number, common courtesies and respect for others should always be displayed.

1. Participants are expected to be prepared for each orientation workshop.
2. Attendance at the orientation workshops is required for all participants. Any exceptions are at the full discretion of the program faculty and are not recommended.
3. Students are expected to complete group and individual assignments on time and with effort and professionalism.
4. Students are expected to try to improve interpersonally and professionally through regular contributions in class discussions, consulting tours, exercises, and written and verbal work.
5. Students are expected to work as an interdisciplinary team that values the unique individual contributions of each person and discipline.
6. Students are expected to be honest and professional in expressing and owning opinions and statements.
7. Students are expected to follow University policies on academic integrity.
8. The food in another country may not be all that you desire or may want. Be courteous. Except for food allergies there will be no food accommodations provided so please adjust your needs and expectations accordingly.
9. Being on time is essential to smooth operations of the program since one individual being tardy can detain the entire group.
10. Individuals are not permitted to leave the hotel compound unless they have the permission of their faculty member and are accompanied by their “buddy.”
11. Alcoholic gift packages may be purchased at the duty free shops at the airport upon the return flight to the United States.
12. Participants are not permitted to operate motor vehicles or golf carts while in another country unless permitted by Team Leader.
13. Snorkeling and diving are permitted in designated areas and under local/professional supervision only. Ask if you are not sure of the designated areas.
14. It is important to maintain one’s professional distance with the people in the communities. This includes personal commitments and promises, such as inviting individuals to the U.S.
15. Under no circumstances is smoking/dipping permitted in or near any hotel or the worksites, regardless of location. Many structures are constructed of wood and the communities have limited fire fighting resources. As a courtesy, please do not smoke when near others participating in the program.
16. You are strongly advised to keep money and all valuables in a safe place. Always have your passport with you and safely secured at all times.
17. Never surrender your passport – NEVER.
18. As necessary, life vests should be worn at all times while in water craft.
19. Students are expected to travel with their “faculty group” the entire duration of the program. Late or early arrivals or departures are not permitted. Expect to arrive home two days late. Tell yourself that now. Often there is no rush and no sense in trying to rush. Stay with your faculty group and eventually all things work out.
20. Appropriate attire should be worn to orientation workshops. Appropriate attire while in country will be discussed during orientation workshops and may be provided by the ISLP. Many areas within the different countries are very conservative. When in another country it is critical that appropriate attire be worn, including UofL work or casual attire, long khaki pants, dresses (in certain countries), neckties, polo shirts, dress shoes, and tennis or hiking (closed toe) shoes (for excursions). Be professional and good ambassadors.
21. When in another country please wear your UofL name badge where appropriate.
22. Please never forget that you are in another country and this is an educational experience. Accommodations will not be perfect, schedules will be changed, the weather or terrain may be uncomfortable, dining will be unique, travel schedules will be modified, and many other possible inconveniences will challenge you. Be positive and respectful. Adapt and enjoy. You are not expected to save the region.
23. Be mindful that you are a guest in the country and that you are an ambassador of the University of Louisville and the United States of America. Always respect and adhere to the local customs of the country and the communities.

Representing the University of Louisville and the citizens of the United States of America is the utmost privilege and priority as ambassadors to another country. Participants that fail to meet these expectations may be sent home immediately at the student’s expense.

10.0 Travel Information

1. Participants will be provided travel information and clothing expectations throughout the orientations workshops for the specific activity and country.
2. Local customs may prohibit the wearing of certain items by men or women. Adherence to these customs and being the best ambassador are of utmost consideration. Participants that disrespect local customs, if not jailed, may be immediately sent home at their own expense.
3. ISLP provides a limited number of “program luggage bags” to be used to transport program supplies to the country. At the beginning of the orientation workshop, program bags will be distributed to program faculty. It is the responsibility of the program faculty and students to pack and transport the bags, as well as to provide a copy of the manifest listing all bag contents to the Logistics Coordinator no later than 10 days prior to departure. A manifest template will be provided by the ISLP. At the completion of the trip the program bags shall be returned immediately to Student Affairs.
4. ISLP travel that involves students is limited to students and university faculty and staff only. Site visits conducted by faculty and staff are generally limited to university faculty and staff only. At the completion of a site visit, faculty and staff are permitted, at the discretion of the Vice President for Student Affairs, to extend their stay at their own expense.

11.0 Food & Beverages

Participants with food allergies may be accommodated within reason. No guarantees are implied and may not always be possible. It is the students’ ultimate responsibility to know what they may and may not eat and what affects that may have on them personally. There will be limited medical assistance. Students must advise the faculty of any food allergies they may have prior to completion of the fourth week of the orientation workshop.

Other food preferences will likely not be accommodated. The group is expected to dine as a group and food will be provided to the group. If participants fail to make a meal there may not be another opportunity to dine until the next scheduled meal. Participants are expected to remain respectful of the local cultures and the local cuisine.

Participants will not be provided any money for additional meals, soft drinks, or snacks. There may be limited opportunities to acquire soft drinks and snacks, depending on the location and the country. Be safe.

Water, coffee/tea, and soft drinks are generally provided by the program at each meal. Alcoholic beverages are at the participants or faculty sole expense. No charges for any item may be charged to individual rooms.

12.0 Safety & Health

Students are generally considered participants in a structured university course. As such, common sense should be used at all times.

1. Generally speaking, participants should refrain from eating food from street vendors, frequently wash hands, limit personal contact with others in the communities, refrain from drinking unbottled water, refrain from touching animals and livestock, and do not travel alone at anytime. If in doubt at any time, ask one of the faculty immediately.
2. It is common for some participants to become ill from the stresses of travel. Symptoms may include fatigue, headaches, or motion sickness. It is the students responsibility to know if they are susceptible to these symptoms and to bring appropriate and adequate medication.
3. Participants must meet the minimum required vaccination protocol for the respective country. The program will cover the cost of required immunizations for students who arrange for immunizations through the ISL office. Program faculty, faculty scholars, staff, and administrators are responsible for the cost of their immunizations.
4. Emergency information is collected during the ISLP orientation workshops. Medical facilities may be very limited throughout ISLP countries. Participants should consult with their medical provider and take whatever precautions that may be necessary prior to departure. If required, participants will be restricted from travel or participation. Participants facing a severe problem during an ISL trip, and if medical facilities are not available or inadequate, may be transported back to the United States.

13.0 Forms and Administration

Upon completion of the ISLP application, and acceptance into the program, there are various travel documents that will need to be submitted to the ISLP Office prior to departure. Many of these items will be processed or facilitated during the orientation workshops.

1. Passport – The program requires that each participant have a valid passport. Passports must be valid for six months beyond the date of travel. Participants will be required to submit a photocopy of his/her passport to the ISLP office.
2. Financial Obligation Form – Required from each participant stating that they agree to pay the ISL program fee associated with that program.
3. Faculty or Student Identification Card – Each participant will be provided an International Faculty or Student Identification Card from the International Center. Each participant must also supply a small (thumbnail size) photo.
4. Student Release & Assumption of Risk – Participants will be required to sign a form that releases the University of Louisville and/or the International Service Learning Program and/or any of its affiliates from any liability or harm.
5. Emergency Contact Form – Participants are also required to provide emergency contact information, i.e. name and numbers of parents, guardians, spouse, or significant other to the ISLP office.
6. International Center Form – This form is required by the International Center for all students traveling abroad.
7. Request for Authorization for Out-of-Country Travel – Program faculty, faculty scholars, administrators, and staff must have their supervisor complete a permission to travel form.
8. Immunization Forms – Participants will be required to present proof of required immunization for the country of travel. Participants medically waived from this requirement must sign a release form that states that they will not hold the University, the program, its director, the Vice President for Student Affairs, faculty or any member of the ISLP staff responsible if they contract a disease, become seriously ill, or die from not having their immunizations.
9. Behavior – As ambassadors, students should adhere to the Student Code of Conduct and respect common courtesies and standards of good behavior as a citizen of the United States and a guest in another country.

It will be mandatory to have all forms and required immunizations completed by the date provided by the program.

Upon completion of all required forms and documents, a copy with a travel itinerary, phone numbers in the host country, airline ticket, and a list of participants will be forwarded to the International Center three weeks prior to travel.

14.0 Academic Dishonesty

Academic integrity is at the core of the educational mission of the institution. Students are expected to conduct themselves with honesty and forthrightness in all academic and personal interactions within the University community, United States, and host country.

A student who enrolls at the University must conduct himself/herself in a manner compatible with the university's function as an education institution. Consequently, conduct that offends the core mission of education is strictly prohibited. Academic dishonesty is a general term for actions that are not representative of the student's own work or in keeping with the directives of the faculty member assigning course work. Some of the more common forms (not a comprehensive list) of academic dishonesty are: cheating, plagiarism, collusion, theft of or misuse of any course material or testing material, the submission for credit of any work or materials that are attributable in whole or in part to another person, taking an examination for another person, and any act designed to give unfair advantage to a student or the attempt to commit such acts. Students are strongly encouraged to review the University policies on academic integrity.

15.0 Accommodations for Students with Disabilities

Students having difficulty with any of the materials (including differently-abled students such as documented learning disabilities, vision or hearing impairments, or physical disabilities) must contact the Vice President for Student Affairs immediately, no later than the conclusion of the first orientation session if accommodations are required. Students should also contact the Disabilities Resource Center during business hours to submit appropriate documentation and register for special accommodations. Given the international nature and physical demands of the actual trip to another country, not all abilities may be accommodated.

16.0 Program Accreditation

The International Serviced Learning Program will emphasize equal emphasis on service and learning. Students may obtain a minimum of three academic credits for fulfilling the requirements as stipulated in the syllabi presented by program faculty. Accreditation for participating in the program is the responsibility of the program faculty and his/her department and will be in accordance with the department policies.

Based on departments and university policies and requirements the course may apply to the following:

1. Course may serve as an elective in the areas of humanities, or cross-cultural
2. Course may apply to student's major or minor.
3. Course may meet degree requirements.

Students are advised to check with their academic advisor in their department regarding area to which the course can be applied.

17.0 Student and Program Evaluation

Student Evaluation

Students will be evaluated through their specific academic courses and faculty. Participation in the orientation workshops may directly influence the final grade in the respective courses.

Assessment of Program on Student Impact

Effectiveness of the program will be evaluated through the following:

1. The completion of an evaluation form to assess logistics and personal satisfaction with the program.
2. The completion of a survey to assess program's impact on students.
3. Group sessions following participation in the program.

Academic Assessment

Academic evaluation of the program will be conducted through the following as appropriate for the various disciplines:

1. Presentations at training seminars for members of the host country.
2. Effectiveness to work with members of the host country in addressing relevant issues.
3. Completion of reports and portfolios for submission to the program faculty.
4. Completion of daily reflections on experience in the program.
5. Student presentations following the service learning experience.

Assessment of Service to the Host Community

Assessment of effectiveness of service rendered to the host community will be conducted through the following:

1. Survey to assess satisfaction of members of the host community.
2. Informal meetings with members of the host community.
3. Written and verbal endorsement from host countries on projects completed.
4. Invitation from the host countries to provide additional service to the community.

18.0 Airport Operations

The safety of all participants is critical to the success of the program. Participants are expected to adhere to airport operations while traveling as part of the programs. Generally the Team Leader and Logistics Coordinator account for faculty and faculty groups. The faculty account for students within their faculty group.

Station checks for groups – nobody lost or left behind (buddy plan)

1. Meet your faculty at the airport at the area adjacent to check-in (do not check in).
2. When faculty group arrives (and team leader approves), get checked in and proceed through security as a faculty group.
3. Clear security and wait in an area beyond security. Once the faculty group members have all cleared security, proceed to the gate.
4. During boarding, stand as a group until one’s zone is called and board the plane. Generally the team leader or logistical coordinator will board early, with the other boarding last. Faculty will board with their respective faculty group – usually early and last (if there are more than one faculty to the group).
5. Upon arrival in the connecting city, depart plane and wait in gate area until your group has all deplaned. Wait with the entire delegation.
6. The entire delegation will proceed to next departure gate and board the plane in the same manner as item #4 above. Time permitting, participants may tour the airport.
7. Upon arriving in country, depart the plane and wait near the terminal until your group has all deplaned. Enter customs area as a faculty group.
8. The faculty in your group will go first and last. Once cleared through customs, wait for your group just beyond the customs area and before the baggage area where your faculty will be waiting. When asked your purpose in country reply, “Personal” or “Holiday.” If asked for more information reply, “Student break with the University of Louisville for volunteer mission work.” **You should remember the first hotel that you will be staying at in the country as this will be required on the customs form.** The hotel is country specific and will be discussed in orientation sessions.
9. Proceed to baggage area and claim luggage, including program bags. Wait for entire delegation to obtain luggage.
10. Once all luggage is claimed the delegation will proceed to customs/inspection. As a group, proceed to the customs inspection area. The faculty in your group will go first and last. Once cleared through customs, wait for your group just beyond the customs area before going outside (where your faculty is waiting).

Returning to the United States

1. As a delegation, assemble in a designated area with assigned program bags for departure.
2. Once the delegation is prepared, enter the airport as groups and check-in. Wait for all parties in your group to be checked in.
3. Once one’s group is checked in proceed to customs and security and wait in an area beyond security. Once the faculty group members have all cleared, proceed to the gate.
4. During boarding, stand as a group until one’s zone is called and board the plane. Generally the team leader or logistical coordinator will board early, with the other boarding last. Faculty will board with their respective faculty group – usually early and last (if there are more than one faculty to the group).
5. Upon arrival, depart plane and wait in gate area until your group has all deplaned. Wait with the entire delegation.
6. The entire delegation will proceed to customs. Stay with your faculty group.
7. Once cleared of customs, wait in the baggage area for your remaining group members and the entire delegation has cleared.
8. At inspection, stay together in groups. The faculty in your group will go first and last. Once cleared of inspection, wait for your group and entire delegation.
9. Delegation will first proceed to gate before releasing participants to tour the airport.
10. During boarding, stand as a group until ones seat is called and board the plane. Generally the team leader or logistical coordinator will board early, with the other boarding last. Faculty will board with their respective faculty group – usually early and last (if there are more than one faculty to the group).
11. Upon arriving in Louisville – wait in gate area for entire group and proceed to baggage area. Claim luggage, including program bags, and wait for remaining delegation and instructions.

If for any reason groups must be separated, follow the directions of the program faculty. Generally the team leader travels first, faculty remain with students, and the logistics coordinator travels last. All faculty and participants should take their time – no rushing.

19.0 Program Operating Budget and Supplies

The program budget is set annually based on the program locations, costs within the country, and travel expenses to/from the host country. The most accurate cost information is available on the ISLP website. For a detailed budget for any of the ISLP programs please see the Vice President for Student Affairs.

Program supplies for each discipline may be acquired when authorized by the Team Leader. Generally each discipline is allocated a fixed amount of funding to obtain educationally purposeful supplies to complete the program projects.

20.0 Program Administration

The International Service Learning Program is a department within the Division of Student Affairs and is administered by the Vice President for Student Affairs or their delegate.