How do I request a University Temporary Services (UTS) temporary employee?
What positions are temps available for at the university?
What will the department be charged for a UTS temp?
What do I do if I have a pre-selected candidate, but wish to have them work through UTS?
How does payroll work with a UTS temp?  What do I need to do?
What do I need to do when the temp assignment has ended or changed?
What do I do if my temp’s performance is not satisfactory?

How do I request a University Temporary Services (UTS) temporary employee?

You must fill out the Temporary Services Job Order Form.  A UTS Program Coordinator will then contact you as soon as the complete form has been received to further discuss your needs.  If you cannot find the form, or have any questions, please call 852-6889 for assistance.

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What positions are temps available for at the university?

UTS can provide employees for all types of jobs.  We currently seek to staff administrative/clerical, medical assistants, medical transcriptionists, skilled labor positions and many more.  If we do not have a match for your request, we will work with you to find an individual with the skills you need.

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What will the department be charged for a UTS temp?

Each position’s pay rate is determined by UTS based on the job duties and skills required.  The rates are comparable to regular corresponding pay grades within the University of Louisville.  If you have a particular pay rate in mind, you can discuss it with the UTS Program Coordinator.  Each department is billed an additional administrative fee on top of the hourly rate the temp is paid. All criminal background checks for UTS temporary employees are paid for by UTS.

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What do I do if I have a pre-selected candidate, but wish to have them work through UTS?

Having a temporary worker come through UTS even if you have already pre-selected them can be beneficial to both you and your potential temporary employee.  As a UTS temporary, all background checks, paperwork and payroll will be processed by UTS.  In addition, the employee will benefit from various software training programs UTS offers its employees.

A Temporary Services Job Order Form must be completed as normal.  Where it asks, specify the person’s name you would like to hire.  Paperwork for the employee must be completed by UTS before the temporary begins working in your department, and can be arranged through a UTS Program Coordinator.

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How does payroll work with a UTS temp?  What do I need to do?

Payroll for UTS employees is done through UTS.  The only thing you need to do as the supervisor is to approve and sign the timesheet.  It is the temp’s responsibility to turn their timesheet in to UTS every other Wednesday.  While the timesheet is completed electronically, it must be printed out and SIGNED by both UTS employee and supervisor and then faxed to Temp Services (852-5665) prior to 5:00 pm on Wednesday.  The original signed timesheet must then be sent via Campus Mail to University Temporary Services.  Please also keep a copy of your temp’s timesheet for your own records.

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What do I need to do when the temp assignment has ended or changed?

Please contact a UTS Program Coordinator at 852-6889 to notify of the assignments final end date or if there are any changes – such as an extension of the assignment.  Once a position has ended, you will be sent a Performance Evaluation Form for the temp you had in your department.  Information that you can provide on this form is extremely beneficial.

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What do I do if my temp’s performance is not satisfactory?

Our goal at University Temporary Services is to help your department run as smoothly and effectively as possible. If your temp employee cannot fulfill the duties required, please contact University Temporary Services at 852-6889.