UTS employees are designated as temporary when employed in a position which is likely to require the services of an employee for six months or less. Consequently, they do not qualify for paid vacation, paid sick leave, paid holidays, tuition remission, health insurance or life insurance through the University. However, there are certain benefits to which they are entitled:

As a UTS employee, you will receive a UofL temporary employee identification card. Cards may be obtained from the Campus Card Office in the Houchen’s Building on the Belknap Campus, or on the Health Sciences Campus on Tuesdays from 2-4 p.m. in the Abel Administration Building. Additional information and maps of each location can be found at: http://louisville.edu/campuscard. Campus Cards are required to purchase parking permits, as well as to take advantage of the following benefits:

UTS employees do not receive holiday pay. However, the following holidays are observed at UofL:

• New Year's Day

• Martin Luther King Day

• Memorial Day

• Independence Day

• Presidential Election Day

• Labor Day

• Thanksgiving Day and the following Friday

• Christmas Day and additional days as assigned by the University for Winter Break*

When a holiday falls on Saturday, the holiday will be observed on the preceding Friday. When a holiday falls on Sunday, the following Monday will be observed. The specific dates of holidays can be found at the following link: http://www.louisville.edu/ur/onpi/infoctr/holidays.htm

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Temporary employees are paid on a biweekly basis, every other Friday. All temporary employees are required to have their pay electronically transmitted to a financial institution.  There are multiple options to receive net pay electronically. Earnings may be deposited directly into a checking or savings account at the employee's preferred bank or credit union. Employees also may opt for a plastic paycheck, which is a non-expiring, stored-value debit card that may be used without charge anywhere a Visa card is accepted.

For a schedule of when you will be paid, please see the calendars for timesheets on the Temporary Services website (http://louisville.edu/hr/tempservices/currenttemp).

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Direct deposit will usually start with your second check. Calendar year-to-date totals are calculated and displayed after each payroll, but these calculations are not stored anywhere on the system for future reference.

You can determine if your direct deposit is in the system very easily. A pay stub can be reviewed by the employee online on ULink. Direct deposits will have a paycheck number starting with an "8". Paper checks will have a paycheck number starting with a "6".

If you have signed up for direct deposit, you will not be mailed a pay stub. It is your responsibility to go online to ULink and print it out for your records.

• Go To http://ulink.louisville.edu.

• Type in your user name and password (the same as your GroupWise account).

• Select the faculty/staff services tab.

• Go to the personal information section, and then select paycheck.

• Each pay period, make sure that the net pay distribution says “direct deposit.” If it says “check” you will have to pick it up at Human Resources.

To be eligible for overtime pay you must work more than forty hours in one week. You will be paid one and one half times your regular rate of pay for any hours worked over forty (40). Overtime must be pre-approved by your supervisor.

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All temporary employees are to report their time biweekly as follows:

• Complete the electronic timesheet found on the Temporary Services website (http://louisville.edu/hr/tempservices/currenttemp) and then print out when completed.

• Fax (1) copy of the original time sheet, signed and approved by your supervisor, to Temporary Services at 852-5665 every other Wednesday by 5:00 p.m. as scheduled for work performed Thursday through Wednesday of the last two weeks.

• Make yourself and your supervisor a copy. Mail the signed original to Temporary Services, via University Mail, no more than three days later.

For your reference only, you are not required to calculate hours.

• 4 to 9 min .1 hour

• 10 to 15 min .2 hour

• 16 to 21 min .3 hour

• 22 to 27 min .4 hour

• 28 to 33 min .5 hour

• 34 to 39 min .6 hour

• 40 to 45 min .7 hour

• 46 to 51 min .8 hour

• 52 to 57 min .9 hour

• 58 to 1 hr & 3 min 1.0 hour

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The skills, experience, and other requirements requested by the department (job description) determine the pay rate for any assignment. You will not always be assigned to jobs requiring your highest level of skills.

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Employees are expected to dress appropriately for an office setting at the University. Casual sportswear, including blue jeans, is not considered appropriate for work in most locations. We will let you know the expected dress code when placing you on assignments. When in doubt always err toward the side of professionalism. Each employee is expected to maintain a high level of cleanliness and personal hygiene. Presenting a professional image is of the utmost importance as you seek regular employment with the University.

The program coordinator of UTS is your direct supervisor and assumes responsibility for hiring, job placement, any disciplinary action, performance appraisals, and terminations of service. However, the Manager of Employment/Temporary Services has final authority.

When you receive a work assignment, you will be given the name of the person to whom you should report. That person (or someone appointed by that person) will designate the tasks for you to accomplish and instruct you in procedures specific to that office. Your departmental supervisor will set your hours of work, designate break and lunch times, verify your work hours by signing your biweekly time sheet, and authorize any one-day absences or tardiness. In most instances, problems related to work in a specific office should be resolved in that office. When such problems cannot be settled amicably, the supervisor of Temporary Services will intercede, as needed.

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Remember, your attendance, punctuality, dependability and attitude reflects not only upon you, but the other employees of UTS as well. The manner in which you conduct yourself is a measure of the credibility of our service to the University.

We strive to hire only qualified professional minded individuals who take pride in their work. A friendly, cooperative spirit, flexibility, and a helpful attitude are strong assets departments look for in hiring temporary employees.

Be punctual, show initiative, and have a willingness to help. You are being paid for the hours worked, and the department needs your help in getting the job done. Ask questions about your job so you know what is expected. Remember an attitude of service is the key to success!

Employees leaving UTS, including those who are being hired into a regular position within the University, are required to supply Temporary Services with reasonable notice before leaving their assignments. We expect a minimum of three days notice. This notice allows us to find a replacement to complete the assignment. If the required three day notice is not given, the employee will be immediately terminated and will forfeit any consideration for future UTS employment.

Failure to report to work or any unauthorized absence for three consecutive workdays will be considered abandonment of the job. We will assume that you have resigned. If an individual cannot maintain those standards, we have no choice but to terminate his/her employment. Failure to adhere to the policies as laid out in the handbook can result in termination.

According to the University of Louisville policies and procedures:

PER-2.09 May 1, 1992 Temporary Employment

I. POLICY AND/OR OBJECTIVE

1. Temporary appointments may be made to any staff position which the employing administrative head attests to be temporary. A temporary appointment is made to a position which is not likely to require the services of an employee for a period of more than six calendar months. Temporary appointments will normally not exceed six months, but in exceptional situations an extension of an additional six-month period may be approved by the Associate Vice President for Human Resources upon recommendation of the department head/dean.

Therefore, a temporary assignment will not exceed six months unless given appropriate approval. Please note that the six month limit only applies for a single assignment. A temporary employee does not have a limit on how long they work as a temporary with UTS.

As a University Temporary Services employee we expect you to adhere to the policies and procedures as outlined in this manual. We also expect you to conduct yourself in a professional manner and to remain productive throughout your assignment.

UTS employees can purchase monthly temporary parking passes for all three UofL campuses. Parking permits may be purchased from the Department of Public Safety. You will need to present your UofL ID card. The type of pass and lot location will depend on the availability of parking passes and will be determined by the Department of Public Safety. There are two parking office locations:

Belknap Campus

2126 South Floyd Street, Suite 100

Louisville, Kentucky 40208

(502) 852-PARK (7275)

Fax: (502) 852-6680

7:30- 7:30pm, Mon-Thurs

7:30-5pm Fri

Health Sciences Center Campus

414 East Chestnut Street

Louisville, Kentucky 40292

(502) 852-5112

Fax: (502) 852-1622

8:00 am - 4:00 pm Mon-Fri

Closed 1:00 pm- 2:00 pm