IPIBS Graduate Fellow HR Orientation

New IPIBS Graduate Fellows: 

Welcome!  The Human Resources department will be holding an orientation for all new graduate fellows with IPIBS.  If this is your first paid graduate fellowship at the University of Louisville, you must attend an HR orientation session.  During this session, you will have the chance to complete all of your administrative needs with the Human Resources department. 

The IPIBS Graduate Fellow HR Orientation will be held Monday, August 6, 2012 from 11:30 a.m. – 4:00 p.m.  Lunch will be provided.

Prior to attending orientation

Once you have registered for a session, please complete the following two items before you attend:

1. Electronic I-9:  Please visit the web site www.newi9.com, and complete the required information prior to attending orientation. The University of Louisville employer code to access the site is 11443.  If you have questions regarding completion, please contact Human Resources at (502) 852-6542.  Foreign Nationals without a social security number can skip this step and will receive assistance with the I-9 completing during orientation.
2. Graduate Student Hire Packet: Complete the new hire packet prior to attending, print it out and bring it with you to the orientation session you are scheduled to attend.
• Graduate Student New Hire Packet (PDF) or Graduate Student New Hire Packet for Foreign Nationals (PDF)

Day of orientation: What to bring

To ensure you will get the most out of attending, you must bring the following items with you to the orientation session:

• Completed graduate student hire packet
• Proof of identification and eligibility to work.  The most common documents are:
• For identification: state issued driver’s license, photo ID or passport.
• For eligibility: original social security card or employment authorization documents.
• Other Acceptable Documents

• Original social security card for payroll purposes.  If you do not have a social security card, an application will be provided or can be downloaded here: http://www.ssa.gov/online/ss-5.pdf.
• Voided check for direct deposit, if preferred. Otherwise, you will receive a check card.
• Foreign nationals working on a visa need to bring passport and employment authorization documentation.

Where to go

The IPIBS HR Orientation will be held at the Clinical and Translational Research Building (CTR), room 101/102, located at 505 S. Hancock Street on the Health Sciences Campus.  For the week of IPIBS Orientation, free parking is available on level 2 of the garage adjacent to the CTR Building, known as the 620 Garage.  Drivers must use the Muhammad Ali Boulevard entrance. 

If you have any questions or concerns, please contact Human Resources at (502) 852-6542.