New Graduate Fellow & Assistant HR Orientation

Welcome!  If this is your first paid graduate assistantship or fellowship at the University of Louisville, you must attend an HR orientation session.  During this session, you will have the chance to complete all of your administrative needs with the Human Resources department, as well as obtain information about parking, graduate assistant provided health insurance and university policies and procedures.  Please register for a session as soon as possible.


If you are a returning graduate assistant or fellow, you do not need to attend.  Please note that your direct deposit will resume to the account on file, unless you submit a change.  If you wish to make a change, please fill out the direct deposit form (PDF) and return to Payroll.

2015 New Graduate Fellow/Assistant HR Orientation Sessions

All sessions are held at the Office of Human Resources (1980 Arthur Street) from 9:30 a.m. - 12:30 p.m.

Click on the date you will attend below to add the event to your calendar and register.


New hires starting in July must attend a session in July.

Session 1:  Tuesday, July 7, 2015

Session 2:  Thursday, July 9, 2015


New hires starting in August must attend a session during the week that they start work or earlier.

Session 3: Tuesday, August 4, 2015

Session 4: Thursday, August 6, 2015

Session 5: Tuesday, August 11, 2015

Session 6:  Thursday, August 13, 2015

Session 7:  Tuesday, August 18, 2015

Session 8:  Tuesday, August 25, 2015


To attend one of these sessions, please fill out an online registration form.  Click here to Register Now!

Prior to attending orientation

Once you have registered for a session, please complete the following two items before you attend:

  • Electronic I-9:

Please visit the web site, and complete the required information prior to attending orientation. The University of Louisville employer code to access the site is 11443. If you are an international student and don’t yet have a social security card, please skip this section. If you have questions regarding completion, please contact Human Resources at (502) 852-6542. After you have completed this, you will complete a second section of the I-9 in orientation.

  • New Hire Paperwork:

Complete a new hire packet prior to attending, print it out and bring it with you to the orientation session you are scheduled to attend.

    Day of orientation: What to bring

    To ensure you will get the most out of attending, you must bring the following items with you to the orientation session:

    • Completed new hire packet
    • Proof of identification and eligibility to work to complete the second section of the I-9.  The most common documents are:
      • For identification: state issued driver’s license, photo ID or passport.
      • For eligibility: original social security card or employment authorization documents.
      • Other Acceptable Documents
    • Original social security card for payroll purposes.  If you do not have a social security card, an application will be provided.
    • Voided check for direct deposit, if preferred. Otherwise, you will receive a check card.
    • Foreign nationals working on a visa need to bring passport and employment authorization documentation.

    Where to go

    Orientation is held at the Human Resources office, located at 1980 Arthur Street, from 8:00 AM to 4:00 PM. Parking is available at Human Resources and is free to participants during orientation. Driving directions are available for your convenience.


    Please call us ahead of time at 852-6542 if you require any special accommodations. Please direct any questions or concerns to the office of Human Resources at 852-6542.