New Employee Orientation

Spend your first day of work with us and discover all the reasons why a position with the University of Louisville is so much more than just a paycheck!

During the half-day New Employee Orientation (NEO) session, new employees will be able to learn more about benefits offered, obtain identification cards and parking permits. Your hiring department will schedule your orientation date with Human Resources to coincide with your first day. NEO is held every Monday (or on Tuesdays when the preceding Monday is a holiday).

When and Where

Time: 8:30 am - 12:00 pm

Location: Human Resources Office at 1980 Arthur Street, Louisville, KY 40208

Parking: Parking is available in front of the HR office in the UofL Blue parking lot, except for spaces marked AMCC, ENGGAR, 1B or requires a red UofL Permit.

Please call the HR office ahead of time at 852-6258 if you require any special accommodations or have any questions or concerns.

Preparing for your First Day

To help make your onboarding process at UofL as easy as possible, there are many things you can begin to review and prepare for your first day.

Complete New Hire Payroll Paperwork
Complete a new hire packet, print and bring it with you to orientation.  This includes your direct deposit form, W-4, etc.  You will also need to provide a voided check for your direct deposit.

Complete Electronic Form I-9
Visit www.newi9.com, and complete the required information prior to your start date. The University of Louisville employer code to access the site is 11443.  After you have completed this, you will complete a second section of the I-9 in orientation.

Review University Benefits
You can begin reviewing our benefits options at any time. A benefits counselor will be available at orientation to provide an overview of our plans and answer questions.  You must elect your benefits and enroll within 30 days of your start date.

Submit an online photo for your UofL Cardinal Card (Optional)
Have a personal favorite photograph you would like to use for your ID card?  As an option to you, you can submit a photo prior to attending orientation. Otherwise your photo will be taken at your orientation session.

Obtain a Retirement Contribution Waiting Period Waiver Letter (If Applicable)
If you worked at another college or university, non-profit research organization, or governmental agency prior to joining the university, you may be able to waive the 12 month waiting period for university retirement contribution. To do so, you will need a letter from your previous institution. Check if you qualify and learn more.

What to Bring to Orientation

New Hire Packet

☐  Original documents of proof of identification and eligibility to work to complete the second section of the I-9.  View Acceptable Documents.

☐  Original social security card for payroll purposes.

☐  Voided check for direct deposit.

☐  Foreign nationals working on a visa need to bring passport and employment authorization documentation.

NEO Online Training

As a supplement to our New Employee Orientation, your second step of onboarding will be to complete the online training and review additional materials within 30 days of your hire date.  You can start this at anytime. Click here to begin.

New Employee Onboarding Checklist

Let the New Employee Onboarding Checklist guide you through your onboarding process and help you complete items by their designated due dates.

Helpful Links

New Employee Resources

NEO Agenda (PDF)

NEO PowerPoint Presentation (PDF)

NEO Severe Weather Plan - procedure for if the university is closed or delayed due to snow or severe weather