New Graduate Assistant and Fellow HR Onboarding

Welcome to the Cardinal family! If you are a new hire or rehire in a paid graduate assistantship or fellowship at the University of Louisville, there are two steps available for your onboarding at UofL.  Step 1 is required to get you set up in the payroll system.  Step 2 provides great resources for you as a new graduate assistant or fellow at the university.

Please Note: It is very important that you confirm your exact start date with your department to determine when you must complete these steps.

Onboarding Overview

Step 1: Complete I-9 & Applicant Data through Business Ops Portal (Required)

You will receive an email with detailed instructions to complete your applicant data online with Business Operations.  This will allow you to complete your payroll paperwork and first section of the I-9 electronically.  If you do not receive an email, please contact Business Operations at 852-7549.

Then, you must visit Business Operations Center in Miller Information Technology Center (MITC), Room 002 or the HSC Shared Services Center in MedCenter One, Suite 360, to complete the second section of your I-9 (whichever location is most convenient to you).  Hours are Monday-Friday, 8:00 am – 5:00 pm for both locations. Again, instructions for this will be included in your email from Business Ops.

Please contact Business Operation with any questions or concerns, at 852-7549 or

Step 2:  Attend a New Graduate Assistant/Fellow HR Information Session (Optional)

During the hour and 15-minute session, you will receive valuable information about your paycheck, health insurance and campus public safety.  Please note: I-9s and other paperwork will not be completed at these sessions.  See step 1 for information regarding this process with Business Operations.


Two sessions will be held in the summer of 2017 on July 11 and July 25 from 9:30 am – 10:45 am.  Graduate assistants and fellows can attend either session, regardless of start date.

Dates and Registration:

For dates and times and to register, please visit our New Graduate Assistant and Fellow HR Onboarding Registration page.


Human Resources Office at 1980 Arthur Street, Louisville, KY 40208

Register Now