UNIVERSITY of LOUISVILLE
Professional / Administrative Job Specification (08/02)
JOB TITLE: Business Operations Manager
CLASS CODE: 001485
Manage the business operations in Purchasing Department including payroll, supervision of classified staff, budget preparation and applicant tracking.
DUTIES & RESPONSIBILITIES
Monitor the Accounts Payable function resolving payment problems with vendors and departmental personnel. Act as liaison with the Controller’s Office to resolve payment problems or issues. Monitor daily reports in the Peoplesoft system to address payment issues.
Supervise 10 – 14 classified staff members. Review time cards, monitor attendance award program, and handle payroll issues. Provide coverage for staff vacancies and vacations.
Responsible for the hiring, training, and orientation of new employees. Develop training guidelines and materials for all positions. Create accounts required for all new employees.
Serve as Unit Business Administrator, assist in the preparation of the annual budget including making entries into the budget system. Monitor Peoplesoft payroll and report lapsed salary. Approve expenditures and reconcile monthly reports. Make recommendations relating to overall budget issues.
Provide information and assistance to Director and Assistant Director regarding policy and procedures.
Monitor the submission of monthly tape feed billing from vendors and upload of charges to the Financial Accounting system.
KNOWLEDGE, TRAINING & SKILLS
Bachelor’s degree in Business or related field.
Three years of related experience. An equivalent combination of education, training, and/or experience may be substituted for the requirements noted.