UNIVERSITY of LOUISVILLE
Professional / Administrative Job Specification (8/99)
JOB TITLE: Assistant to the Dean, Graduate School **
CLASS CODE: 001271
Provide administrative assistance to the Dean of the Graduate School, responsible for confidential matters and files, supervise four staff members, prepare, review and authorize personnel/payroll documents, electronic requisitions and travel expense vouchers, process and approve tuition remission for the graduate fellowships, prepare annual budget, budget estimates, process expenditures, work closely with Graduate council, process student academic grievances, and graduate student fellowship awards.
DUTIES & RESPONSIBILTIES
Assist Graduate Dean with daily matters involving graduate school.
Supervise four staff members.
Process and approve tuition remission for graduate fellowships; process all fellowship applications and payroll forms.
Prepare annual budget, budget estimates, process expenditures and implement budget changes.
Prepare, review and authorize personnel/payroll documents, electronic requisitions, small purchase orders and travel expense vouchers.
Work closely with Graduate Council, attend all Council meetings.
Process all graduate student academic grievances, working closely with grievance officer and grievance committee chair - extremely confidential.
KNOWLEDGE, TRAINING & SKILLS
Bachelor's degree in Business Administration or related field.
Four years of related experience.
An equivalent combination of education, training and/or experience may be substituted for the requirements noted.
The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.