UNIVERSITY of LOUISVILLE
Professional / Administrative Job Specification (8/99)
JOB TITLE: Senior Coordinator, Donor Relations
CLASS CODE: 001268
Direct, oversee and implement donor relations program for the Development Department.
DUTIES & RESPONSIBILTIES
Coordinate and supervise donor relations. Oversee stewardship tracking including preparing over eight hundred Endowment Activity Reports, two hundred fifty personalized annual reports to donors of gifts of $50,000 and above. Track one hundred sixty-five signature letters drafted for Deans for donors of five thousand to fifty thousand dollars. Provide Provost, schools and colleges with spending policy information regarding the endowed accounts assigned to them.
Track growth of the UofL Foundation, Inc., as well as funds held outside the University for the Development Department. Maintain over eight hundred computerized endowment database and the hardcopy files to reconcile fund balances. Oversee data entered into the Stewardship database and validate documentation. Maintain the endowment information on the university Website. Create quarterly budget reports on endowment spending.
Maintain accurate records of the UofL Society and 1798 Society membership.
Create and provide lists of donors and addresses as requested.
Investigate donor inquiries and prepare various analyses.
Supervise the stewardship and endowment assistant and two intern/students. Prepare Performance Appraisals for staff and interns as needed.
KNOWLEDGE, TRAINING & SKILLS
Bachelor's degree in a related field.
Four years of related experience including accounting knowledge and database management skills, using Access database and Excel spreadsheets. An equivalent combination of education, training and/or experience may be substituted for the requirements noted.
Manager, Donor Relations, Research, Media and Marketing
The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.