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UNIVERSITY of LOUISVILLE
Professional / Administrative Job Specification (7/99)

JOB TITLE: Production Coordinator
CLASS CODE: 001264  

JOB SUMMARY

Manage the production process in the Publications Office which includes scheduling and organization of photos, communication with printers and mailing agencies, advertising billings, budgeting details and records management. 

DUTIES & RESPONSIBILTIES

Manage and coordinate the placement, editing and proofreading of copy, the assignment of photography shots, scheduling, printing, mailing and budget records of periodicals and communications and marketing projects. Provide basic editorial assistance and monitor printing contracts.

Develop budgets for projects by working with communications and marketing staff to project number of design, editorial and photographic hours. Manage records and billing data for projects. Manage advertising contracts and follow up for UofL Magazine. Act as liaison between advertising manager, clients and editors. Maintain records and database of potential and realized clients. Process contracts and billing.

Create and manage photography file and photo archive system; meet with clients needing photos and arrange for prints/slides as needed. File and catalog prints and slides; scan photos and archive on CD. Process, fulfill and bill for photo request from university clients.

Participate in project planning and represent the Director, Marketing Publications at meetings as appropriate.

KNOWLEDGE, TRAINING & SKILLS

Bachelor's degree in Business, Marketing, Communications or related field. 

EXPERIENCE

Three years of related experience, with experience in related project management. An equivalent combination of education, training and/or experience may be substituted for the requirements noted. 

SUPERVISOR TITLE(S)

Director, Marketing Publications 

SUBORDINATE TITLE(S)

Various 

The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.