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UNIVERSITY of LOUISVILLE
Professional / Administrative Job Specification 
(3/99)


JOB TITLE: Bursar Student Financial Manager
CLASS CODE: 338326  

JOB SUMMARY

Plan, direct and maintain tasks necessary to provide support to the daily operations of the Student Receivables portion of the Bursar's Office. Supervise support staff and insure that the highest quality customer service is provided to students, faculty, staff and the UofL community.  Act as a liaison with other University departments to handle policy and procedural problems; provide guidance for problem resolution. Responsible for administering the large variety of payment plan opportunities utilized in settlement of student accounts.

DUTIES & RESPONSIBILTIES

Full responsibility for directing, supervising and coordinating the customer service area for student receivables, cashiering and departmental transmittal processing. Direct Bursar Office protocol regarding services provided to the UofL community. Requires knowledge of current Bursar Receivables System (BRS) and Financial Records System (FRS). Collaborate on design, conversion and implementation of the future Student Financials portion of the PeopleSoft product. 

Manage the operations of Bursar Office processing including all student receivables posted through Student Financial Aid, Registrar, Parking Administration, Housing/Residence Life, University Health Center, University Libraries, Human Resource Center, Republic Bank and numerous contracted third-party contracts. Responsible for knowledge of federal, state and University guidelines for disbursements of PLUS (parent loans) loans, FFLEP (Federal Family Education Loan Program) and a variety of other University and Athletics financial aid programs. Interpretation of policy and approval of exceptions related to all operational customer services.

Responsible for knowledge and/or administration of all of current UofL payment options, including the Faculty/Staff Tuition Remission program, Senior Citizens plan, UofL Tuition Remission for Dependents, Short Term Tuition Loans, Tuition Reimbursement Program Deferred Payment, Tuition Waiver Program, AMS plan, and along with a variety of other approved special payment plans offered to the diverse enrolled UofL student population. Assist in the implementation and administering of the Metropolitan College.

Take full responsible for maintain the cash reserve essential to providing Bursar's services to all University campuses; reconciliation of petty cash. Collaborate in the development and implementation of Bursar's Office policies and procedures including guidelines for internal control for handling University revenues/receivables.

Review and interpret the status of all student accounts for dis-enrollment of pre-registered student and late fee assessment for enrolled students who fail to meet their financial obligations; manage the aged receivables report.

Take responsibility for representing the Bursar's Office in a variety of campus and/or professional meetings, i.e., Metropolitan College, Student Services, Information Technology, Human Resources/Payroll, Resident Life, etc.

Complete special projects and other duties as required by the Bursar.

KNOWLEDGE, TRAINING & SKILLS

Bachelor's degree in Accounting, Business, Finance or Higher Education.

EXPERIENCE

Four years of related experience. An equivalent combination of education, training and/or experience may be substituted for the requirements noted.


The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.

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