UNIVERSITY OF LOUISVILLE
Classified Job Specification (7/97)
JOB TITLE: Secretary II
CLASS CODE: 000888
Perform a variety of secretarial and clerical services under intermediate supervision following established procedures and methods.
DUTIES AND RESPONSIBILITIES
Type correspondence, manuscripts, reports and other material from handwritten copy, primary or semi-finished source material, dictating machine recordings and/or shorthand notes.
Compile data and assist in the preparation of various reports.
Maintain files and records of a confidential nature.
Schedule meetings and appointments; greet, screen and direct office visitors.
Receive, screen and direct incoming telephone calls; place calls to provide and/or obtain information.
Compose routine correspondence.
May oversee the work activities of clerical support staff and/or student assistants.
Prepare and route requests for supplies, equipment and services.
Receive, open, sort and screen incoming mail.
Perform related duties as directed.
KNOWLEDGE, TRAINING AND SKILLS
High school diploma.
Two years of experience. Typing - 40 wpm. An equivalent combination of education, training and/or experience may be substituted for the requirements noted.
The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.