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UNIVERSITY of LOUISVILLE
Classified Job Specification (01/00)

JOB TITLE:  Buyer Assistant

CLASS CODE:  000873   

JOB SUMMARY

Assist Buyers in the procurement of requested supplies, equipment, and services by obtaining and providing information and resolving problems and conflicts relevant to purchasing transactions.

DUTIES & RESPONSIBILTIES

Address and resolve problems after placement of orders.

Review status of purchase orders, resolve damaged goods issues, and prepare proper paperwork.

Maintain vendor bid list and files. Compile bids, conduct bid openings, and tabulate quotes. Prepare all invitations to bid and requests for quotations.

Handle all buyer correspondence.

Post checks, prepayments, and other accounts payable transactions.

Input paper requisitions to create purchase orders. Match backup to printed purchase orders, acquire buyer signature, and issue to vendors.

KNOWLEDGE, TRAINING & SKILLS

High school diploma. Up to 18 months of education/training beyond high school.

EXPERIENCE

Three years of related experience. An equivalent combination of education, training, and/or experience may be substituted for the requirements noted.

The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.