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Classified Job Specification 

JOB TITLE:  Data Entry Specialist, Lead
CLASS CODE: 000853  


Process information for accounts payable and financial records systems. Provide instruction to other staff involved in the data entry area. Lead operator.


Prepare small purchase orders and requisitions for input into the accounts payable system. Identify all necessary information, invoice numbers, 1099 information, and vendor numbers. Assist in the process of determining new or existing vendors.

Perform input into the accounts payable system. Perform reconciliation of batches and input items.

Perform necessary data input into the Financial Records System (FRS). Identify and resolve problems or errors that occur in this area.

Perform special projects involving data input. Correct and resolve problems and/or errors that occur.

Will train new data entry personnel as the need arises and will act as lead operator on all items of input.

Perform related and unrelated duties as assigned.


High school diploma, plus 18 months of related education or training.


Three years of related experience

. An equivalent combination of education, training and/or experience may be substituted for the requirements noted. 

The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.


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