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UNIVERSITY OF LOUISVILLE
Professional/Administrative Job Specification 
(11/02)


Job Title: Administrative Associate
Class Code: 00269   

Job Summary

Provide administrative staff support under general supervision in the operation of a department and/or coordinate and supervise clerical support activities.

Duties and Responsibilities

Coordinate and supervise the secretarial and clerical support functions of the unit.

Review incoming correspondence and respond to routine inquiries.

Oversee the maintenance of unit records, including personnel time and pay records, faculty records, student records, and financial records.

Act as conference coordinator, making all arrangements for agendas, speakers, food and facilities.

Order supplies and equipment.

Interview, hire, train and direct supporting clerical staff.

Maintain financial records, approve payments and assist in budget preparation.

May exercise administrative and functional supervision over two to five clerical support staff.

Perform related duties as assigned.

Knowledge, Training and Skills

Bachelor's degree in Business or related field.

Experience

One year of related experience. An equivalent combination of education, training and/or experience may be substituted for the requirements noted.

 

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