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UNIVERSITY of LOUISVILLE
Professional / Administrative Job Specification 
(3/99)

JOB TITLE: Bursar
CLASS CODE: 000045  

JOB SUMMARY

Direct the operational, financial and personnel activities of the Bursar's Office. Fully responsible for the collection and depositing of University and affiliated corporation revenues; disbursement and collection of student loans; and, deposits of departmental transmittals. 

DUTIES & RESPONSIBILTIES

Direct the planning, implementation and evaluation of the services provided by the Bursar's Office. Assure that all transactions are processed in compliance with federal, state and University policy and procedures including the processing, disbursement and collection of student loans. Develop, recommend and administer policies and procedures to assure consistent application and sound business practices.

Direct the operations of Bursar Office processing, including administering all student receivables posted through Student Financial Aid, Registrar, Parking Administration, Housing/Residence Life, University Health Center, University Libraries, Human Resource Center, Republic Bank and numerous contracted third-party contracts. Identify, interpret and implement federal and state regulations/programs related to the financial settlement issues for students/families.

Design, direct and implement office systems (BRS, PeopleSoft, LMS) through collaboration with IT programmer analysts and other responsible administrators/professional staff for related interfaces essential to conducting university business.

Recruit, select, train, evaluate and plan work for professional staff. Conduct bi-weekly managers' meetings. Responsible for direct contact with Internal Audit/University Public Safety regarding suspicion of and/or charges related to misappropriation of university monies and all investigative issues that may arise.

Collaborate with administrators and/or professional staff within University Student Services. Represent the Bursar's Office on university-wide committees, participate in professional organizations as well as advocate appropriate P&A staff participation. Prepare all printed materials related to registration fees, student financial responsibilities and payment plans for use in Financial Aid Office, Registrar, Admissions and all University publications. 

Prepare departmental operating budget; manage and monitor expenditures. Develop budget proposals. Organize, prepare and submit RFP's for third-party contracts, recommend contractual agreements and direct implementation of contracted services.

Complete special projects and other duties as required by the Controller and Treasurer and/or Vice-President for Finance and Administration.

KNOWLEDGE, TRAINING & SKILLS

Master's degree in Business, Accounting Finance, Computing or related field. 

EXPERIENCE


Six years of related experience. An equivalent combination of education, training and/or experience may be substituted for the requirements noted. 

The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.

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