JOB TITLE:Accounts Payable Specialist
CLASS CODE: 000874


Verify and approve for payment all invoices meeting proper terms and conditions of the purchase orders under moderate supervision.


Search files for orders when invoices are received which cannot be identified with an open order.

Pull open orders which correspond with invoices received from vendors.

Contact department heads and vendors to clarify invoices or receiving reports that differ from the purchase order. Review vendor statements for non-invoiced orders. Work with vendors to resolve payment problems in conjunction with department representatives.

Approves invoices for payment when all conditions of the purchase orders are met.

Compute discounts and penalties on orders.

Assist departments in creating on-line purchase requisitions and answer questions regarding the on-line process.

Determine codes for 1099 forms.

Review blanket order requisitions to ascertain if supplemental funds are needed prior to payment.

Perform related work as required.


High school diploma. Up to 18 months of education/training beyond high school.


Two years of related bookkeeping experience. An equivalent combination of education, training and/or experience may be substituted for the requirements noted.

The intent of this document is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented.