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Retirement Plan Details

Find out about the following features of the 403(b) Plan:

University of Louisville Contributions to Your Retirement

The Employer Contribution

After one year of eligible service* you may be eligible to participate in one of two additional retirement savings programs offered by the university. If you choose to participate in one of the two additional programs offered, you are still able to participate in the Employee Additional program. This portion of the plan is referred to as the Employer 7.5%: you may select to receive a university contribution of 7.5% of your base salary without being required to make any personal contributions. You will be required to complete an online application to enroll in the Employer 7.5%. The university will not make retroactive contributions if you fail to enroll.


The Employer Match

You may select to make a 2.5% contribution to the plan and the university will match it while continuing to contribute its own 7.5% - or a total university contribution of 10%! This option is referred to as Employee Match. You will be notified when you become eligible to participate in these additional benefits.

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Contributions You Can Make to Your Retirement

The Additional Employee Contribution

As an employee of the University of Louisville, you are immediately eligible to participate in the Employee Additional portion of the Retirement Plan. In this portion of the plan, you may designate a percentage of your salary to be contributed to your plan through payroll deductions, subject to IRS annual limitations. The University does not offer a match or supplemental contribution for this portion of the plan.

Supplementary Contributions You May Be Able to Make to Your Retirement

The total amount that you contribute to the Plan on a pre-tax basis is subject to an IRS limit, but if you are age 50 or above, or have completed 15 or more years of service, you may be eligible to contribute an additional "catch-up" amount.

Current IRS annual contribution limits:

Year Maximum Amount
2013  $17,500
2014  $17,500

Age 50 Catch-Up Contributions

You may be able to make additional annual "Age 50+ Catch-up" contributions beginning in the year you turn age 50 if you're already contributing the maximum to your 403(b) based on plan or IRS limits. The Age 50+ Catch-up contribution limit is $5,500.

Lifetime Catch-up Contributions

This is available to employees who work for the University and have completed 15 or more years of service. This catch-up provision allows participants to contribute up to $3,000 in addition to the regular annual contribution limit. To qualify, you must be an employee who has contributed on average less than $5,000 a year to your 403(b) plan. The maximum lifetime limit for this catch-up provision is $15,000.

Summary of All Contribution Limits for 403(b) Retirement Savings Plans:

Year Basic salary deferral limit 403(b) Lifetime Catch-up Age 50+ Catch-up Total potential contributions
2013 $17,500 $3,000 $5,500 $26,000
2014 $17,500 $3,000 $5,500


Total potential contributions include the basic salary deferral limit, the 403(b) Lifetime Catch-up, and the Age 50+ Catch-up.

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Participants hired prior to July 1, 2011, are immediately 100% vested in the 403(b) Plan.

New Participants hired on or after July 1, 2011 are subject to a three year cliff Vesting schedule, in addition to the one year waiting period to establish eligibility to receive University Contributions.  Employees who are eligible to waive the one year waiting period, may receive credit toward the three year Vesting period for any retirement eligible years of service at an immediate preceding eligible Employer.

If a Participant subject to the Vesting schedule terminates employment prior to becoming fully Vested, all Employer contributions and earnings will be forfeited upon termination.  

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Investment Options

You have the ability to invest your contributions through Fidelity Investments or TIAA-CREF. Each provider offers a variety of investment options to choose from.

During the enrollment process you will be directed to choose your investment elections by reviewing the options provided by each provider. For more information about the available investment options, review the brochures provided in your enrollment packet, or view the investment option brochures online:

View the Fidelity Investments investment option brochure (PDF)

View the investment option brochure provided by TIAA-CREF

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How to Enroll

Click here to enroll online or call 1-800-343-0860. You will need to:

  1. Set up a Personal Identification Number (PIN)
  2. Select a contribution amount expressed as a percentage of your salary
  3. Direct your contributions to be sent to either Fidelity, TIAA-CREF, or both
  4. Make your investment elections with each provider
  5. Complete and mail a beneficiary form to each provider

For new employees and first time participants please contact Kathy Hite at 502-852-3555 or before enrolling.   Human Resources will need to set up a shell account on the My Savings at Work /Netbenefits website.

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Beneficiary Designations

Once you enroll in the 403(b) Plan online or over the phone, please print and complete a Fidelity Investments and/or TIAA-CREF Beneficiary Designation form and return it to each provider at the address provided on the form.

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Managing Your Account

The University of Louisville has retained Fidelity Investments to support the enrollment process and provide ongoing administrative services for the Retirement Plan.


Whether you invest with TIAA-CREF or Fidelity Investments, you'll be able to log on to your account through Fidelity and maintain a single account for the Plan. You will be able to view your account balances, make exchanges between Fidelity investment options, track your contributions and investments, request a loan, and access a variety of educational and planning tools. Please note that investment changes within TIAA-CREF investment options must be transacted directly with TIAA-CREF.

Automated Phone Service

Fidelity's toll-free phone service is available virtually any time at 1-800-343-0860. A personalized service menu provides quick access to the account and plan information you check regularly, such as account balances and fund prices. Fidelity's retirement plan professionals are also able to assist you Monday through Friday, from 8:00 a.m. to 12:00 a.m., ET.

TIAA-CREF's automated telephone service at 1-800-842-2252 provides easy to use access so you can get account information for retirement and personal annuities and mutual funds, transfer funds among accounts, reallocate contributions, confirm your last retirement plan contribution, and get TIAA-CREF performance. And if you need special help, service representatives are available Monday to Friday, 8:00 a.m. to 10:00 p.m., ET.

Investment education and planning resources

Whether you are just getting started or getting ready to retire, The University of Louisville offers the support you need to plan for a financially sound retirement. A variety of workshops and individual consultations are available throughout the year from the University, Fidelity, and TIAA-CREF. 

Investment Representatives from both TIAA-CREF and Fidelity visit our campus each month and are free of charge.  To schedule an appointment that is convenient to you, simply contact the Investment Providers directly at the following numbers.

TIAA-CREF's contact number to schedule an appointments is 1-800-732-8353

Fidelity Investments' contact number to schedule an appointments is 1-800-642-7131.

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Waiver of the one year eligibility period

* There are exceptions to the 12-month waiting period. If you worked at another college or university, non-profit research organization, or governmental agency (with no break in service between jobs) prior to joining the university, you may be able to waive the waiting period. You may also be able to waive the waiting period if you were formerly an employee of the University of Louisville and were participating in the university's retirement plan at the time of your separation. To request a waiver of the university waiting period, please make a written request to have the 12-month period waived. Along with your request, please include on your previous employer’s letterhead, signed by your former department head or human resources director, the following information:

  • Your name
  • Social Security Number (last four digits)
  • Date of Hire
  • Date of Termination
  • Job Title
  • FTE (Full-time or Part-time status)


Please send the information to:

University of Louisville - Human Resources

Attn: Kathy Hite
1980 Arthur Street
Louisville, Kentucky 40208

The letter may be faxed directly to Human Resources attention Kathy Hite, fax number 502-852-5665 or scanned and emailed to  

Eligibility for benefits are subject to the terms of the actual documents or policy.

The plan features described here are provided by the University of Louisville and are updated annually.

Before investing in any mutual fund, please carefully consider the investment objectives, risks, charges and expenses. For this and other information on mutual funds available through Fidelity, call Fidelity at 1-800-343-0860 or visit for a free prospectus. Read it carefully before you invest.

For information on investment options available through TIAA-CREF, call TIAA-CREF at 1-800-842-2252 or visit for a free prospectus. Read it carefully before you invest.

Fidelity Investments and TIAA-CREF are independent entities and are not affiliated.



457(b) Retirement Savings Plan

You are also eligible to make contributions to the 457(b) Retirement Savings Plan. Please click here for more information. To make contributions to this plan, access for more information.

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