University of Louisville
Employee Suggestion Program
VI. Additional Policies
A. EMPLOYEE PROTECTION
1. Employee Status
An employee's rights to an award will be established based on employment status at the time the suggestion is received by the ER office, and will be protected for one year from the date of receipt or until date of final disposition if longer than one year.
2. Former Employees
Former regular University employees will remain eligible for an award if the University uses the suggestion within one year from the date of receipt by ER or until the date of final disposition if longer than one year.
3. Retain Eligibility
If a suggestion is not adopted for reasons other than ineligibility, it will be active for one year from the date of receipt by the ER or until the date of final disposition if longer than one year. To retain eligibility, the employee must resubmit the suggestion prior to the expiration of the one-year eligibility period.
The program prohibits discrimination based on race, color, religion, sex, age, national origin, disability, sexual orientation or political affiliation in all aspects of personnel management and employment practices, including, but not limited to, compensation and other terms, conditions or privileges of employment.
State and Federal tax laws require the withholding of state and federal taxes from awards. For further information, please contact the Payroll Department.
B. UNIVERSITY PROTECTION
1. Policy Changes
When the policies, structures, or systems that affect the management of the ESP are changed, notice will be sent to each department head.
2. Claims Against the University
The use of employee suggestions by the University shall not be the basis of further claims of any kind by the person making the suggestion, his or her heirs or assigns.
3. Termination Rights
The University retains the right to terminate the ESP without notice at any time.
4. Use of Ideas
When a suggestion is submitted to and accepted by ER, the person making the suggestion agrees that the University shall have the right to make full use of the suggestion. This right to use the suggestion shall not in any way be abridged or limited by copyrights or patents.
5. Final Decision
The decisions of the Employee Suggestion Program Committee are final and binding. This includes all questions of policy, procedures, entitlement to an award, and the nature and amount, if any, of such award.
6. Federal or Local Funds
The University will pay cash awards only when actual savings are realized. In those situations where federal regulations or local fund restrictions prohibit payment of awards from savings, cash payments will not be made. However, the University will work with all funding sources to ensure that award payments under the ESP may be made.
7. Copyrights and Patents
Refer to the University Patent Policy.
Revised: July 19, 1996